071.72 Web Content Policy

Created by: Don Pierce on 04/20/2011
Category: 0 - General Administration; 70 - Computer Services
Originator: Chief Information Officer, Vice President for Marketing and Public Relations
Current File: 071.72
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
Replaces File: 071.7
Date of Origin: 04/20/2011
Classification: Faculty
In Archive? 0

071.72 Web Content Policy


A. Background

Furman University believes providing space on designated campus servers for students, faculty, and staff to create websites provides value in support of the university mission. In order to make it possible for the university to provide the needed resources in support of such websites, it has become necessary to create a policy that explains and describes what type of content is permissible on campus web servers, as well as rules and guidelines that web authors should follow when uploading web content to university servers.


B. Policy

Furman University's Information Technology Services department will provide a limited amount of web space for websites in support of scholarly, curricular, extra-curricular and personal communications conducted by members of the university community. Such web services are made available to any current faculty, staff, or student of Furman University with an active Furman University network account.


C. Guidelines

1. Current Furman University students, faculty, and staff members, with an active network account may use designated Furman network server space for the creation of websites.

2. The Chief Information Officer will designate appropriate servers for the creation of student, faculty, and staff websites. No server may be used for hosting websites from the Furman campus network to the Internet without the approval of the Chief Information Officer.

3. Use of a Furman web service and the content of all electronic pages are subject to all applicable Furman University policies, in addition to local, state, and federal laws. These policies include but are not limited to:

a. All material posted on a website must be in compliance with copyright laws. Authors have the responsibility of acquiring all necessary permissions to post copyrighted material, as described in university’s policy on Copyright (189.2).

b. Furman faculty and staff may use their Furman web server space to host web pages for non-profit organizations, provided they comply with the university’s policy on Use of University Web Servers by Outside Organizations (071.7).

c. Websites on university servers must comply with the University’s policy on Information Systems Security (078.1).

d. All members of the University community are encouraged to communicate differing perspectives. Community members are also, however, entitled to work and live in an environment free of harassment. Therefore any activity that violates the University's harassment policy (094.1) is prohibited.

4. Websites on University servers may not be used to support commercial activities unless approved by the appropriate Vice President in consultation with the Vice President for Marketing and Public Relations. In particular, the selling of online advertising space to non-University entities on any web page hosted or sponsored by Furman University is strictly forbidden, unless approved by the appropriate Vice President in consultation with the Vice President for Marketing and Public Relations.

5. The following statement (or an equivalent) must appear on any website created through the university's web services, unless the pages were approved for use on university or department websites for official university business: “The contents of this site have not been reviewed or approved by Furman University. Questions regarding the ownership of works on this website should be referred to the site creator.”

6. Any website or web page created to represent an official University department should conform to the university’s website content strategy for the planning, structure and placement of content as well as the responsibility of departments and individuals for delivery and maintenance of content. Official university department websites also must adhere to navigation and graphic design standards specified by the Marketing and Public Relations Office.

7. Information Technology Services may establish limits regarding the use of web services and may modify these limits at any time. This includes but is not limited to the total size of the website content, the size of images, videos, software or other material posted to a website. Information on current limits can be found on the Information Technology Services’ website.

8. Information Technology Services intends to archive the content of all websites using university hosting for non-commercial, historical purposes. By using a Furman web service, authors grant Furman University non-exclusive rights to archive website content in any format.

9. Information Technology Services offers web services at the author's own risk. Web services are provided on an “as is” and “as available” basis. The university does not guarantee that it will provide ancillary software, such as databases and script languages, which authors may wish to use in their websites.

10. If the Chief Information Officer determines content posted on a University web server is having a harmful or detrimental effect, he or she may request that certain pages or data be removed. If the person responsible for the content cannot be reached, or cannot remove the content in a timely manner, Information Technology Services staff may remove the content at its discretion. In the event of such an action, Information Technology Services will notify the involved party; and, upon request, forward an inquiry or appeal to the appropriate university body.

11. Information Technology Services reserves the right to change, at any time and at its sole discretion, the servers used to provide web space for students, faculty, and staff.

12. Any member of the university community may report violations of this policy. Violations of the policy should be reported to either the Chief Information Officer or, in the case of a violation of a larger university policy, the corresponding official or university body. Inquiry and disciplinary action will follow policies and procedures that govern the individual(s) involved. Questions regarding disciplinary action should be directed to the appropriate administrator (such as the Vice President for Student Life, Vice President for Academic Affairs and Dean, or Assistant Vice President for Human Resources.)