155.3 Promotion of Library Faculty

Created by: Stephanie Ferguson on 05/12/2008
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File: 155.3
Adoption Date: 05/12/2008
Reviewed for Currency: 04/17/2018
 
Replaces File:
Date of Origin: 05/12/2008
 
Classification: Faculty
 
In Archive? 0


 

A. Background

Promotion from one rank to another is intended to recognize and encourage professional achievement on the part of the library faculty member and  to acknowledge significant service to the university. The judgment of library faculty peers and administrators is an important factor in decisions on promotion.

 

B. Policy

A library faculty member is eligible to apply for promotion to the next higher rank when that library faculty member’s academic preparation, professional competence and stature, and quality and duration of service are consistent with the expectations of that rank as established in the Guidelines of File 155.5.

 

 

 

C. Guidelines

1. The various ranks used at Furman for library faculty and the academic requirements and expectation of performance and achievement for holding each rank are described in File 155.5.

2. Criteria used for promotion include the following:

• Preparation: degrees held, additional study;
• Experience: number of years, types of schools, level of work, related non- academic experience;
• Regularly used evaluation criteria (see File 155.2 Evaluation of Library Faculty): effective librarianship, professional activity, and institutional service. Devotion to duty, professional ethics, commitment to diversity and inclusivity, university citizenship, advising and mentoring, and community service will also be considered, as appropriate.

3. An Assistant Librarian will normally spend at least six years at that rank before promotion to Associate Librarian, while an Associate Librarian will normally spend at least seven years at that rank before promotion to Librarian. However, time served in rank is not a sufficient condition for promotion to the next higher rank.

4. The procedures for decisions on promotion are as follows.

(a) By September, the Director of Libraries should assist any library faculty member who is eligible and wishes to apply for promotion. The individual has the right to have an application considered by the Library Promotion Committee, even if the Director would oppose that promotion.

(b) No later than mid-October, the Director should examine the file of each potential candidate for promotion and discuss with each candidate both possibilities and probabilities for promotion, with candid attention to strengths and weaknesses.

(c) Candidates for promotion will prepare an up-to-date and full dossier containing information relevant to the promotion decision. The contents of a dossier will vary significantly according to the nature of the primary professional responsibilities of the library faculty member. At a minimum, the dossier should include a letter from the candidate explaining why promotion would be appropriate, a complete resume, and all of the faculty member's evaluations (both the self-report as well as the supervisor’s evaluations) while at the current rank. The dossier might also include, but is not limited to, representative material from successfully completed projects, goals, and major accomplishments, information fluency sessions, complex catalog records, web publishing, presentations, publications, exhibits, annual departmental reports, statistical information, grant involvement, collection development activities, and evidence of collaborative work with students and teaching faculty, as well as evidence of work-in-progress deemed appropriate by the candidate. Any letters of extramural evaluation of the candidate should be provided in accordance with the memoranda published annually by the Library Promotion Committee.

(d) The completed dossier will be submitted to the Library Promotion Committee and the Director will establish a timeline concerning the committee’s decision. The Library Promotion Committee consists of those library faculty members who already hold a rank higher than that held by the candidate, excluding the Director of Libraries. The committee selects its own chairperson. The candidate and all other persons who are involved should be informed of the timetable and schedule of procedures.

(e) Only those library faculty members who already hold a rank higher than that held by the candidate will sit on the Library Promotion Committee and be eligible to vote. Library faculty holding the same rank as or lower rank than the candidate may also be consulted at the discretion of the Library Promotion Committee. In the event that the Library Promotion Committee lacks eligible members, the Director of Libraries, in consultation with the Vice-President for Academic Affairs and Provost, will ask members of the general faculty of appropriate rank and experience to serve on the Library Promotion Committee. The committee will consist of a minimum of three people.

(f) The candidate's complete dossier will be reviewed by the Library Promotion Committee. After due consideration, a vote will be taken, recorded, and reported to the Library Promotion Review Panel. Individual letters from each member of the Library Promotion Committee will be included. The Chair of the Library Promotion Committee will provide a detailed statement of the procedures that have been followed and the reasons for the decisions that have been reached, including any opposition to the majority decision, for the library departmental files.

(g) The Library Promotion Review Panel consists of the Director of Libraries, the Chair of the Library Committee and an additional member of the Library Committee appointed by the Chair of the Library Committee. If the Chair of the Library Committee is not of sufficient rank relative to the promotion question, an alternate member of appropriate rank will be assigned the Chair's responsibility. Should the Library Committee not have eligible members, members from the general faculty will be appointed after consultation by the Director of Libraries and Vice-President for Academic Affairs and Provost. The Chair of the Library Committee, or designate, will serve as the Chair of the Library Promotion Review Panel. Individual letters from each member of the Library Promotion Committee should be made available to the Panel explaining the rationale for their votes.

(h) The candidate’s complete dossier, along with the vote and individual letters from the Library Promotion Committee will be reviewed by the Library Promotion Review Panel. A vote will be taken, recorded and reported to the Vice-President for Academic Affairs and Provost, along with the recommendations of both the Library Promotion Review Panel and the Library Promotion Committee.

(i) The Chair of the Library Promotion Review Panel will notify the candidate of the recommendation of the Library Promotion Review Panel. If promotion is not recommended by the Panel and the candidate does not understand why, the candidate is encouraged to talk with the Director of Libraries or the Vice-President for Academic Affairs and Provost or both.

(j) The Vice President for Academic Affairs and Provost receives the recommendation of the Library Promotion Review Panel. In turn, the Vice President for Academic Affairs and Provost makes a recommendation to the President, who subsequently makes a recommendation to the trustees. The library faculty member is notified by the Vice-President for Academic Affairs and Provost when the trustees have acted upon the promotion.

(k) A library faculty member who completes the work for the appropriate terminal degree will be promoted to the rank of Assistant Librarian effective August 1 subsequent to the completion of the degree.

(l) Other promotions become effective August 1 following the decision.

5. Library faculty members are not eligible for tenure.

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