000.5 Policy on Policies

Created by: Stephanie Ferguson on 02/05/1999
Category: 0 - General Administration; 00 - General
Originator: Director of Institutional Assessment and Research
Current File: 000.5
Adoption Date: 09/20/2016
Reviewed for Currency: 09/20/2016
Replaces File: 000.5
Date of Origin: 01/23/1974
Classification: Faculty
In Archive? 0

000.5 Policy on Policies


A. Background

Since Furman University is committed to decentralized, participatory management, there is a need for formulating, authorizing, distributing, enforcing, retaining, reviewing, and revising appropriate policies. In a decentralized system where plans and decisions are made as close to the point of implementation as possible, those in positions of responsibility must be given the necessary information and guidance to enable them to make the best decisions possible. A policy is a statement of general intent indicating what is permissible or expected at each level of authority. It is a standing decision that allows one to exercise both judgment and discretion, yet provides the guidance needed to maintain consistency and continuity in the management process.


B. Policy

Furman's policy on policies is that the person assigned the responsibility for a department, program, activity, or function is inherently responsible for seeing that appropriate policies pertaining to his or her area of responsibility are developed and maintained, provided that they do not conflict with or contravene policies issued by a higher authority. The individual initiating a policy is responsible for reviewing written drafts with appropriate individuals responsible to him and with those individuals in parallel positions who might be affected by the policy. Prior to distribution, the policy must be approved by the person to whom the initiator of the policy reports. Disputes or conflicts concerning proposed policies affecting more than one department will be referred to the next higher authority in each chain of command until the issue is resolved. When the determination of policy is the responsibility of a group such as the faculty, Student Government Association, or a committee rather than an individual, the same basic principles apply. The policy on policies does not preclude the issuance of directives by the President.


C. Guidelines

1. Policies should effectively guide the institution in achieving its purpose, goals, and objectives.

2. Policies should be based on the best factual information available.

3. Policies should be developed whenever there is a need for guidance to administer a particular area or activity.

4. Each policy should be appropriate for the intended level of the institution and should be stated in such a way that it is apparent at which level the policy applies.

5. Policies should be stated as clearly, unequivocally and comprehensively as possible.

6. Policies should be as stable as possible.

7. Policies should be in harmony with the internal structure of the organization.

8. Policies should be consistent with the economic, political, social and educational environment of the institution and be responsive to changes in these areas.

9. Policies should be compatible with one another.

10. Policies should not be developed for situations that are unimportant, improbable, or nonrepetitive.

11. Policies should be reviewed periodically for continued relevancy and adequacy.

12. Policies should be clearly distinguished from other official communications.