111.51 Assistant Academic Dean for Advising

Created by: Stephanie Ferguson on 09/21/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 111.51
Adoption Date: 03/01/2012
Reviewed for Currency: 03/01/2012
 
Replaces File: 111.51
Date of Origin: 04/22/1996
 
Classification: Faculty
 
In Archive? 0


111.51 Assistant Academic Dean for Advising

 

A. Background

In 1998, the Vice President for Academic Affairs and Dean appointed an Assistant Academic Dean to assist the Associate Academic Dean.  As of 2001, the Assistant Academic Dean's title changed to Assistant Academic Dean for Advising and the responsibilities became as listed below.

 

B. Policy

The Assistant Academic Dean for Advising is appointed by the Vice President for Academic Affairs and Dean and is responsible to the Associate Academic Dean.

 

C. Guidelines

1. The Assistant Academic Dean for advising normally teaches one course per year.

 

2. The duties and responsibilities of the Assistant Academic Dean include the following:

 

a. Administer the Academic Advising Program, including assigning advisors to all new students prior to matriculation in August; supervising the schedule of advising meetings during new student orientations; preparing informational and procedural materials for advisors; providing educational programs for new and experienced advisors; chairing the Advising Committee; updating web pages related to advising, course planning, and registration; and supervising procedures for maintaining advising assignments in the student database.
b. Supervise procedures for recording student's change of academic advisors and making advisor re-assignments when advisors go on leave or study away programs;

c. Advise and counsel students on academic matters with particular attention to students experiencing academic difficulty. Refer students to other campus resources where appropriate;  

d. Communicate with faculty about students' absences from class. With the Assistant Vice-President for Student Life and Dean of Students administer the Student Alert System wherein students are contacted if they have missed three or more consecutive class days. Intercede and refer such students if the absences are found to be due to serious health problems or other difficulties;                         

e. Collaborate with Student Life staff to plan new student orientation programs as well as first year, sophomore year and junior-senior year experiences;

f. Serve as the academic liaison to the Engaged Living Program;

g. Supervise the Pre-Health and Pre-Law program advisors;

h. Supervise the coordination of the annual Academic Awards Banquet;

i. Serve on the Academic Advising Committee (chair), Calendar Committee, Retention Committee, Behavior Intervention Team and other committees as appointed by the Vice President for Academic Affairs and Dean, Senior Associate Academic Dean or Associate Dean;

j. Assist the Vice President for Academic Affairs and Dean, Senior Associate Academic Dean, and the University Registrar in monitoring and adjusting course offerings;

k. Perform other duties as assigned by the Vice President for Academic Affairs and Dean, Senior Associate Academic and Associate Academic Dean;

l. Co-supervise the Administrative Assistant(s) to the Assistant Academic Deans.

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