370.1 University Purchasing

Created by: Dana Trebing on 10/25/2004
Category: 3 - Finance and Administration; 70 - Purchasing/Supplies
Originator: Vice President for Finance & Administration
Current File: 370.1
Adoption Date: 03/30/2015
Reviewed for Currency: 03/30/2015
Replaces File: 370.1
Date of Origin: 05/12/1986
In Archive? 0

370.1 University Purchasing


A. Background

This procurement policy provides the basis for a process for procuring quality goods and services necessary to support the mission, goals and objectives for Furman University, while ensuring that the University resources are protected and maximized.  Because of their complexity and high volume, all of the procurement activities cannot be performed efficiently by a completely centralized procurement office; however centralized procurement authority should be present to provide a focal point for guidance and to ensure that the university acts in a consistent, prudent and ethical manner in its procurement activities.


B. Policy

While considerable authority has been delegated to departments to make procurement decisions, the Director of Procurement and Accounts Payable has the ultimate responsibility for establishing the policies and guidelines which the University community should follow in conducting its procurement activities.  All procurement decisions should be made with the utmost consideration for what is in the best interest of the university, and be in compliance with Internal Revenue Service regulations, other stipulations by the funding sources, and the university’s Procurement Policies and Guidelines.

This policy applies to all university procurement activities regardless of the funding source.  The terms of sponsored programs or restricted discretionary funds, e.g. Federal or State grants, contracts or donor’s limitations, may be more restrictive than the university’s Policies and Guidelines and should be followed.  Individual departments may, at their discretion, impose greater but not less control than required by the university’s Policies and Guidelines.


C. Guidelines

University employees who have been delegated procurement responsibilities, i.e. the Designated Purchasers, should exercise prudence in the way funds are expended and are responsible for complying with the university’s procurement policies and guidelines and ensuring that ethical and proper spending practices are followed.

These practices are detailed in the Procurement Guidelines issued by the Procurement office.  The Guidelines can be accessed on the university website at the Procurement Services’ webpage.