176.1 Special Collections and Archives

Created by: Dana Trebing on 04/26/2004
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 176.1
Adoption Date: 04/22/2013
Reviewed for Currency: 04/22/2013
 
Replaces File: 176.1
Date of Origin: 11/07/1977
 
Classification: Faculty
 
In Archive? 0


176.1 Special Collections

 

A. Background

In 1826, the South Carolina Baptist Convention articulated the need for a library for the Furman Academy and Theological Institution; several years later, the Convention recommended the creation of an archives for essential Furman Academy records and notable documents of the Baptist denomination. In 1967, the Furman Board of Trustees adopted a policy that “all records created by any employee of Furman University in the performance of his or her duties as an employee are the property of the university” (also included in Policies and Procedures, “011.2 University Records”). As a result of this policy, Furman University Archives is the official repository for university records. Today, Special Collections and Archives contains six distinct sections: the Furman University Archives, Manuscript Collections, the South Carolina Baptist Historical Collection, the South Carolina Poetry Archives, Special Collections for Music, and Book Collections. Information about the department is available on the departmental website.

 

B. Policy

1. Special Collections and Archives materials can be accessed with the assistance of Special Collections and Archives personnel during regular department hours. Some materials can be accessed electronically through the Special Collections and Archives’ website and digital collection.

2. Exhibitions in the Furman Room are open to the public during regular Special Collections and Archives hours.

3. Special Collections and Archives personnel are responsible for acquiring, processing, preserving, and providing access to materials of archival, monetary, and/or historical value within nationally accepted standards. Due to their uniqueness, fragility, significance, and format, Special Collections and Archives’ materials are maintained in the Fred W. Symmes Archives.

4. Copies of Furman University yearbooks and Greenville Woman’s College yearbooks, as well as the annual minutes of the South Carolina Baptist Convention are available for public browsing and use in the William Gilmore Simms Research Room.

5. The remaining materials are housed in the Fred W. Symmes Archives and are not open for public browsing; personnel from the Special Collections and Archives Department must assist with the retrieval of resources in the collections, and the materials must be used within the William Gilmore Simms Research Room.

6. Hours for Special Collections and Archives are posted on the door to the department and on the library and departmental websites. Generally, an appointment is required to access materials in the department.

7. The decision regarding materials to be added to existing collections is made by the Special Collections Librarian and University Archivist.

8. New collection development strategies are determined by the Special Collections Librarian and University Archivist in consultation with the Director of Libraries.

 

C. Guidelines

1. Special Collections and Archives personnel primarily serve the students, faculty, staff, and alumni of Furman University. Departmental personnel also serve the general public. To make an appointment to view resources in Special Collections and Archives, contact the department by email, telephone, or letter. Specific details are located on the departmental website.

2. To transfer official records to University Archives, contact the department by email, telephone, or letter. Specific details are located on the departmental website.

3. Faculty who wish to request research instruction, a guest lecture, or a research guide pertaining to Special Collections and Archives resources must contact the Special Collections Librarian and University Archivist.

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