217.8 Student Records

Created by: Pat Teague on 02/06/1999
Category: 2 - Student Life; 10 - Admissions/Records/Registration
Originator: Vice President for Student Life
Current File: 217.8
Adoption Date: 12/07/2009
Reviewed for Currency: 12/07/2009
Replaces File: 217.8
Date of Origin: 10/22/1974
Classification: Faculty
In Archive? 0

217.8 Student Records


A. Background

Furman University maintains appropriate educational records for each student and assures the confidentiality of such records consistent with the Family Educational Rights and Privacy Act of 1974 (FERPA). This act provides the basis for dealing with student records at post-secondary educational institutions. FERPA regulations ensure a minimum standard for the access to, the use of, and the release of information from these educational records. Furman's student information release practices are addressed in detail on the Academic Records web site.


B. Policy

Student records are confidential and will be released to persons outside the University only on the written request or direct authorization of the student. Inside the University only school officials with legitimate educational interest may examine the records without specific permission from the student. Furman University complies strictly with FERPA and all other relevant provisions in both United States and South Carolina law regarding the confidentiality of student records.


C. Guidelines

1. Students have the right to inspect their records and to challenge anything in them that they perceive to be inaccurate or misleading. The University must provide reasonable accommodation to accomplish these tasks.

2. Rights pertaining to the release of student information are held by the student and no one else. Students are notified of these rights annually. The University must protect all information in a student’s education record from being disclosed to anyone but the student without the student’s written consent. Information about legal exceptions to this specific prohibition is available on the Academic Records web site.

3. School officials with a legitimate educational interest may review a student’s records without the student’s consent if they need to consult the records to fulfill their professional responsibilities. Further, they may release personally identifiable information from the education record in an effort to comply with a lawfully issued subpoena or other court order after first notifying the student. School officials may also release any and all pertinent information to address an immediate threat to the health and safety of the student or others.

4. Certain information is considered “public information” and may be released as the University sees fit unless the student has declared in writing that he or she wants such information to remain private. The University will only provide information of this type if it serves the best interest of the student. See the Academic Records web site for further definition of “public information”.

5. Academic records are maintained in the office of Academic Records. Conduct records are maintained in the office of the Vice President for Student Life. Academic conduct records are maintained in the office of the Associate Academic Dean. Inquiries about these records should be made to the appropriate office.

6. For further explanations and safeguards refer to the relevant section of the Academic Records web site.