157.3 Promotion

Created by: Stephanie Ferguson on 05/16/2007
Category: 1 - Academic Affairs; 50 - Faculty Status
Originator: Academic Administration and Faculty Status Committee
Current File: 157.3
Adoption Date: 08/20/2015
Reviewed for Currency: 08/20/2015
Replaces File: 157.3
Date of Origin: 11/12/1975
Classification: Faculty
In Archive? 0

157.3 Promotion


A. Background

Promotion from one rank to another is intended to recognize and encourage professional achievement on the part of the faculty member as well as to acknowledge significant service to the university. The judgment of faculty peers and administrators is an important factor in decisions on promotion.


B. Policy

A faculty member is eligible to apply for promotion to the next higher rank when that faculty member's academic preparation, professional competence and stature, and quality and duration of service are consistent with the expectations of that rank as established in the Guidelines of File 157.8.


C. Guidelines

1. The various ranks used at Furman and the academic requirements and expectation of performance and achievement for holding each rank are described in File 157.8.

2. Criteria used for promotion include the following:

3. An Assistant Professor will normally spend at least six years at that rank before promotion to Associate, while an Associate will normally spend at least seven years at that rank before promotion to Professor. Time served in rank, however, is not a sufficient condition for promotion to the next higher rank.

4. The procedures for decisions on promotion and tenure are similar.  See File 158.4.

(a) Early in the fall semester, chairs should assist any department member who would like to apply for promotion. Even if a chair does not recommend promotion, the individual has the right to have an application considered by the rest of the department and forwarded to the Faculty Status Committee and the Vice President for Academic Affairs and Dean.

(b) No later than mid-October, the chair should examine the file of each potential candidate for promotion and discuss with each candidate both possibilities and probabilities, with candid attention to strengths and weaknesses. The chair should review with the candidate the patterns that have emerged from previous recommendations of the Faculty Status Committee, especially those relating to time in rank.

(c) Candidates for promotion should prepare an up-to-date and full dossier which contains any information relevant to the promotion decision. At a minimum, the dossier should include a letter from the candidate explaining why promotion would be appropriate, a complete resume, some evidence of student reaction to the candidate's teaching, and all of the faculty member's evaluations (both the self-report and the chair's portion) while at the current rank. The dossier might also include representative course syllabi, tests, exams, and graded essays; representative samples of publications and/or artistic or scientific work, as well as evidence of work-in-progress deemed appropriate by the candidate; and any published scholarly reviews of the candidate's writings, exhibitions, or performances. Candidates for tenure should include a copy of their department chair's pre-tenure review. See File 157.4. The chair should also provide letters of extramural evaluation of the candidate.  Any letters of extramural evaluation of the candidate should be provided in accordance with the memoranda published annually by the Faculty Status Committee.

(d) The chair should establish a timetable for making a departmental decision in each case. The candidate and all other persons who are involved should be informed of the timetable and schedule of procedures.

(e) Only those department members who already hold rank higher than that held by the candidate are eligible to vote, and the chair must consult collectively with them. In the event that the candidate holds a joint appointment in two or more departments, the same process will be conducted by faculty members holding tenure and higher rank than that of the candidate. Faculty holding the same rank as or lower rank than the candidate may also be consulted at the discretion of the chair. Their comments should be shared with the voting members of the department.

(f) The candidate's complete dossier should be reviewed by each voting member of the department(s).  If two departments are involved, the reviews should be conducted concurrently and independently.  In every instance, discussion should be free and open. A vote should be taken, recorded, and reported to the Dean along with the recommendation. The chair and each voting member of the department will send individual letters to the Dean explaining the rationale for their votes. The Dean will forward these letters and the dossier to the Faculty Status Committee early in the spring semester.

(g) The chair should provide for the departmental files a detailed statement of the procedures that have been followed and the reasons for the decisions that have been reached. Any opposition to the majority decision should be recorded.

(h) If promotion is not recommended by the department, the chair should review with the candidate the reasons for the decision. Although the candidate may apply to the Faculty Status Committee, the chair should not recommend that the candidate do so or not do so. This should be the candidate's decision. In those cases in which the candidate intends to make such an application, the chair should advise the candidate to see the Dean or the chair of the Faculty Status Committee about procedures.

(i) The Faculty Status Committee, after due consideration, will submit its recommendations to the Dean and to the President. The committee will notify the candidate of its recommendation. If promotion is not recommended by the committee and the candidate does not understand why, the candidate is encouraged to talk with the chair of his or her department or the chair of the committee or both. The President also receives a recommendation from the Dean and subsequently makes a recommendation to the trustees. The faculty member is notified by the Dean when the trustees have acted upon the promotion.

(j) An Instructor who completes the work for the appropriate terminal degree will be promoted to the rank of Assistant Professor effective August 1 of the calendar year in which the work for the degree is completed.

(k) Other promotions become effective August 1 following the decision.

5. Promotion and the granting of tenure are not necessarily interrelated. An untenured faculty member may be promoted, and a faculty member may be granted tenure without being promoted.

6. At every decision-making level a serious effort shall be made to requite comparable service with comparable rank.