INTRODUCTION

Created by: Stephanie Ferguson on 02/05/1999
Category: 0 - General Administration; 00 - General
 
Originator:
Current File:
Adoption Date: 03/29/1999
Reviewed for Currency: 10/09/2002
 
Replaces File:
Date of Origin: 02/05/1999
 
Classification: Faculty
 
In Archive? 0

INTRODUCTION

 

Policies and Procedures System

F U R M A N    U N I V E R S I T Y

The official version of Furman Policies and Procedures is maintained electronically to provide quick and easy access to the university community.

Questions, comments, and corrections can be addressed to stephanie.ferguson@furman.edu.

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B. Index

Created by: Susan Dunnavant on 02/05/1999
Category: 0 - General Administration; 00 - General
 
Originator:
Current File:
Adoption Date:
Reviewed for Currency: 03/25/1999
 
Replaces File:
Date of Origin:
 
Classification:
 
In Archive? 0

B. Index

 

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111.53 Assistant Academic Dean for Study Away and International Education

Created by: Donald Pierce on 04/23/2012
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File:
Adoption Date: 04/23/2012
Reviewed for Currency: 04/23/2012
 
Replaces File:
Date of Origin: 04/23/2012
 
Classification: Faculty
 
In Archive? 0

111.53 Assistant Academic Dean for Study Away and International Education

 

A. Background

In June 2007, the Vice President for Academic Affairs and Dean appointed an Assistant Academic Dean for Study Away and International Education to expand the position and responsibilities of the previous position of Director of International Education. As of 2011, the Assistant Academic Dean reports to the Senior Associate Academic Dean.

 

B. Policy

The Assistant Academic Dean is appointed by the Vice President for Academic Affairs and Dean, and is responsible to the Senior Associate Academic Dean.

 

C. Guidelines

1. The Assistant Academic Dean for Study Away and International Education normally teaches one course per year.

2. The duties and responsibilities of the Assistant Academic Dean for Study Away and International Education include the following:

a. Administer, coordinate, promote, and market all University faculty-led travel study programs, affiliate and exchange study away programs.

b. Advise faculty on study away program development, and advise students on study away opportunities.

c. Review annually all new and existing study away programs.

d. Approves financial and budget items related to study away.

e. Coordinate academic regulations, policies, and information related to study away and international education with other offices in Academic Affairs, Student Life, and Finance and Administration.

f. Coordinate course credit and faculty load for study away.

g. Coordinate health and safety protocols relating to study away, including acquisition of medical and emergency evacuation insurance for students and faculty on study away programs.

h. Oversee and coordinate the processes by which students are permitted to participate in a University-approved study away affiliate or exchange program.

i. Assist the Office of Admission in identifying and attracting academically qualified, need-based, and merit-based international students to the Furman campus.

j. Ensure compliance of Furman University, student F-1 visa holders, and exchange visitor J-1 visa holders in compliance with Departments of State and Homeland Security regulations.

k. Provide support to international students and exchange visitors. l. Coordinate and market campus-wide events to increase global understanding.

m. Represent study away and international education at campus-wide events, including Parent Council programs, Board of Trustee meetings, prospective student events, and student study away fairs.

o. Serve on the Study Away Committee, Study Away Financial Aid Committee, Study Away Safety Compliance and Assessment of Risk Committee, Enrollment Management Committee, President’s Council, and other committees as appointed by the Vice President for Academic Affairs and Dean.

p. Supervise the staff in the Office of Study Away and International Education.

q. Assist the Vice President for Academic Affairs and Dean and the Senior Associate Academic Dean as requested.

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092.1 Responsible Conduct of Research Training Policy

Created by: Donald Pierce on 03/29/2014
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: Vice President for Academic Affairs
Current File:
Adoption Date: 04/02/2014
Reviewed for Currency: 04/02/2014
 
Replaces File:
Date of Origin: 04/02/2014
 
Classification: Faculty
 
In Archive? 0

 

 092.1 Responsible Conduct of Research Training Policy

A. Background

In response to the America COMPETES (Creating Opportunities to Meaningfully Promote Excellence in Technology, Education, and Science) Act, Section 7009, effective January, 2010, all students and post-doctoral researchers supported by National Science Foundation (NSF) research funds are required to complete an education course in Responsible Conduct of Research (RCR) prior to receiving any financial support from an award. RCR training is also required for National Institutes of Health (NIH) and Public Health Service (PHS) grant programs with a training component that requires instruction in responsible conduct of research as noted in the Funding Opportunity Announcement.

 

 B. Policy

Furman University’s Grants Administration Office requires RCR training for students and post-doctoral researchers prior to their receiving funds for any research related to any NSF/NIH/PHS funded grant or contract or immediately following any revision of the RCR policy in a way that affects the requirements for investigators, students and post-doctoral researchers.  If the university finds that an investigator, student or post-doctoral researcher is not in compliance with the regulations, the individual must complete RCR training again and come into compliance.

 

C. Guidelines

  1. Participants.  Only students who are contributing to an NSF, NIH or PHS funded research effort as part of a current/active NSF or NIH grant shall be required to satisfactorily complete a training course on the responsible conduct of research.
  2. Training Timeframe.  Principal Investigators (PI) are responsible for ensuring their student research assistants complete the training prior to when the student receives financial support from the award.
  3. Training Method.  RCR training is available through the university’s online resource known as CITI (Collaborative Institutional Training Initiative). Online training through the CITI system satisfies Furman, NSF and NIH’s RCR training requirements.
  4. Tracking of Training Completion.  Furman University requires that the completion certificate from CITI be printed out or saved as a PDF and sent directly to the Grants Administration Office where it will be entered into a database and filed appropriately for compliance. A copy of this certificate should be maintained by the individual completing the training and the PI.
  5. Retention of Documentation.  The completed RCR training documentation form must be maintained by the PI and the Grants Administration Office for a period of at least three years after the conclusion of the award. 

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814.3 Onsite Health Clinic

Created by: Donald Pierce on 11/18/2014
Category: 8 - Human Resources; 10 - Benefits/Services
 
Originator: Assistant Vice President of Human Resources
Current File:
Adoption Date: 11/17/2014
Reviewed for Currency: 11/17/2014
 
Replaces File:
Date of Origin: 11/17/2014
 
Classification: Faculty; Human Resources
 
In Archive? 0

814.3 Onsite Health Clinic

 

A. Background

Furman University affirms its commitment to employee health.

 

B. Policy

Employees covered by the Furman medical insurance plan are eligible to obtain services at the Onsite Health Clinic, located in Earle Infirmary.  Clinic staff will respond to employee health needs during posted clinic hours.  The healthcare professionals of the Onsite Health Clinic do not normally respond to on-campus emergencies.

 

C. Guidelines

 

1.  All medical treatment and medication dispensed in the Onsite Health Clinic are covered by the Furman medical insurance plan.  Any medication not stocked in the Onsite Health Clinic must be purchased at a pharmacy off campus.

2.  Hours of operation for the Onsite Health Clinic are posted on the Human Resources website.

3.  The healthcare professionals of the Onsite Health Clinic will make appropriate medical referrals.  The Onsite Health Clinic will not be responsible to any degree, financial or otherwise, for treatment rendered by healthcare professionals not employed or contracted by Furman University.

4.  The healthcare professionals of the Onsite Health Clinic are available for consultation with Human Resources staff members for matters related to employee wellness programs.

851.1 Criminal History Background Checks

Created by: Donald Pierce on 03/24/2015
Category: 8 - Human Resources; 50 - Health/Safety
 
Originator: Assistant Vice President of Human Resources
Current File:
Adoption Date: 03/24/2015
Reviewed for Currency: 03/24/2015
 
Replaces File:
Date of Origin: 03/24/2015
 
Classification: Human Resources
 
In Archive? 0

851.1 Criminal History Background Checks

 

A. Background

Furman University believes that all employees and students have the right to work and study in a safe environment. 

 

B. Policy

All job applicants, employees, contractors, and volunteers, as well as existing employees taking on secondary assignments which require working with minor children, temporary staff, or volunteers, must undergo criminal history background checks prior to the first day of employment or assignment. 

 

C. Guidelines

1.  Criminal history background checks are conducted by the University Police at the request of the Office of Human Resources.

2.  The results of the criminal history background checks are reviewed by the University Police Chief and the Assistant Vice President of Human Resources or their designees. 

3.  Individuals for whom the criminal history background check reveals a criminal history will be notified and will be given the opportunity to provide an explanation of and challenge the results.

4.  Furman University reserves the right to refuse to employ a job candidate or enter into a secondary assignment or relationship with an employee, independent contractor, contractor's employee, or volunteer if the individual fails to complete a criminal history background check, is found to have an unacceptable criminal history or failed to disclose a complete criminal history. 

5.  Information collected during the criminal history background check shall only be used for evaluating the individual for employment or the specific secondary assignment.

a. The information shall remain confidential and shall not be released or otherwise disclosed, except to persons involved in gathering and reviewing the information, and except as required by law.

b.  Any Furman University employee who releases results of criminal history background checks may be subject to disciplinary action, including termination of employment.

6.  All employees, contractors, volunteers, and their supervisors are responsible for disclosing any misdemeanor or felony conviction(s) that occur while assigned to the university within three business days of the conviction or upon return to a university assignment.

7.  The Office of Human Resources is responsible for maintaining and updating the policies and procedures relevant to criminal history background checks. 

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370.5 Contract Approval and Signature Authority

Created by: Donald Pierce on 03/30/2015
Category: 3 - Finance and Administration; 70 - Purchasing/Supplies
 
Originator: Vice President for Finance & Administration
Current File:
Adoption Date: 03/30/2015
Reviewed for Currency: 03/30/2015
 
Replaces File:
Date of Origin: 03/30/2015
 
Classification:
 
In Archive? 0

370.5 Contract Approval and Signature Authority

 

A.  Background

University procurement philosophy and the organization of the procurement function is set forth in Policy 370.1, University Purchasing. This policy further defines the proper delegation of authority to execute contracts with external entities.  The proper delegation of authority to execute contracts is required to minimize financial and legal risks to the university and to ensure that appropriate fiscal and management controls are in place for the benefit of the university.

 

B.  Policy

All University personnel are expected to exercise prudence in entering a contract with external entities, and to ensure that all contracts are reviewed and executed by proper authorities following the guidelines established in this policy.

 

C.  Guidelines

  1. It is the responsibility of all university employees to ensure that the university does not knowingly enter into contracts that present conflicts of interest.
  2. The university does not recognize an agreement as binding unless it has been executed by an authorized university official as defined in this policy.
  3. The university officials with contract approval authority as defined in this policy are authorized to delegate such authority to another Furman employee. The delegation of signatory authority shall be in writing, and the ultimate responsibility shall remain with the delegating individual.
  4. Other than the exceptions noted later, the following thresholds shall be followed when obtaining contract approvals:
  • All contracts valued at $25,000 or less shall be reviewed by the Director of Procurement & Accounts Payable and signed by the appropriate member of the President’s Cabinet.
  • All contracts exceeding $25,000 shall be reviewed by the Director of Procurement & Accounts Payable, approved by the appropriate member of the President’s Cabinet, and further approved and signed by the Vice President for Finance & Administration.
  1. Exceptions to the contract approval thresholds stipulated in paragraph 4 are as follows:
  • All lease agreements regardless of the contract value shall be reviewed by the Director of Procurement & Accounts Payable and signed by the Vice President for Finance & Administration.
  • Information Technology related contracts shall be reviewed and signed by the Chief Information Officer.
  • Entertainment contracts shall be reviewed and signed by the individual in charge of the hosting department, i.e. Executive Director of Conference & Event Services or Director of the University Center.
  • Lease, rental or purchase contracts of real estate shall have legal review and be signed by the Vice President for Finance & Administration.
  • Major construction and architectural contracts shall be reviewed by the Assistant Vice President for Facilities Services and signed by the Vice President for Finance & Administration.
  1. The President of the university has authority to sign any contract.
  2. In the absence of the Vice President for Finance & Administration, the contract signing authority shall be delegated to the Associate Vice President for Finance or the Controller.

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157.5 Joint Appointment

Created by: Donald Pierce on 10/27/2016
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File:
Adoption Date: 10/27/2016
Reviewed for Currency: 10/27/2016
 
Replaces File:
Date of Origin: 10/27/2016
 
Classification: Faculty
 
In Archive? 0

 

A.  Background

Furman University values interdisciplinary teaching and research and recognizes that supporting it may sometimes require faculty to be appointed in more than one department.

 

B.  Policy

Joint appointments are established by a contract between the faculty member and Furman University, represented by the Vice President for Academic Affairs and Provost, that specifies the names of the departments (normally, two departments) concerned.

 

C.  Guidelines

  1. Hiring and Appointment

(a)  Before a position for a joint appointment is advertised, the Vice President for Academic Affairs and Provost and the chairs of the appropriate departments will draft a preliminary Memorandum of Understanding (MOU) that indicates the normal teaching and administrative responsibilities of the new faculty member.

(b)  The MOU will name one department as the administrative department of the jointly appointed faculty member. The administrative department takes the lead in the procedures involved in hiring a candidate. However, all participating departments will be represented on the faculty search committee.

(c)  The terms of the MOU shall be made available to all job applicants.

(d)  Both (or all) departments concerned shall agree upon the choice of candidate before a joint appointment contract is offered to the candidate.

(e)  The Vice President for Academic Affairs and Provost and the chairs shall agree on the final terms of the MOU before any formal offers are tendered.

(f)  When the candidate is hired, the MOU is confirmed by the Vice President for Academic Affairs and Provost and chairs and then signed by the faculty member at the same time as the employment contract.

(g)  In some instances, a joint appointment may be negotiated for a faculty member who currently holds an appointment to a single academic department. In addition to a new contract, a MOU shall be drafted that indicates the new responsibilities of that faculty member as described in (a) and (b) above. The affected faculty member, chairs of the relevant departments, in consultation with department faculty members, and administration shall be in agreement on the terms of the MOU as specified in (f) above.

 

  1. Rights and Responsibilities

(a)  The faculty member with a joint appointment and the chairs of each department will sustain normal open communication. Unless otherwise exempted in the MOU, the faculty member is responsible for participating in all relevant departments' normal business. 

(b)  While a faculty member having a joint appointment is a member of more than one department, the workload of that faculty member is shared between (or among) these departments as provided by the MOU. Faculty members with joint appointments have the same rights  as other members in their contracted departments. These would normally include voting rights on personnel matters, curricular decisions, and the allocation of departmental resources. Any variation from this shall be stated in the approved MOU. Responsibilities, on the other hand, should be expressly defined in the MOU.

(c)  Any of the parties involved may initiate a discussion to revise the terms of the MOU. The faculty member and the department chairs concerned shall mutually agree upon any revisions of the agreement. This revised MOU  must also be approved by and filed with the Vice President for Academic Affairs and Provost.

 

  1. Evaluation and tenure/promotion decisions

(a)  In the annual/biennial evaluation process, the chair of the jointly appointed faculty member’s administrative department shall write the principal evaluation and submit a single recommendation for a merit ranking. However, the administrative chair shall also forward the response form(s) from the chair(s) of the faculty member’s other department(s) and include a copy of the MOU.

(b)  When a jointly appointed faculty member applies for tenure or promotion, both departments shall participate in the decision process as described in Files 157.3  and 158.4.

(c)  If the departments disagree in their tenure recommendation concerning a jointly appointed faculty member, the Faculty Status Committee shall determine whether to recommend to the Dean of the Faculty and the Vice President for Academic Affairs and Provost that the faculty member be tenured. If tenure is granted over the objections of one department, then the MOU may need to be revised or dissolved.

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000.8 Substantive Change

Created by: Donald Pierce on 04/13/2017
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File:
Adoption Date: 04/13/2017
Reviewed for Currency: 04/13/2017
 
Replaces File:
Date of Origin: 04/13/2017
 
Classification:
 
In Archive? 0

000.8 Substantive Change

 

A.  Background

The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) requires that each member institution adhere to its Policy on Substantive Change. This internal policy is intended to ensure that this requirement is met.

 

B.  Policy

All changes to academic programs, instructional locations, or delivery of instruction that qualify as Substantive Change as defined by SACSCOC policy will be preceded by administrative review and subsequent actions that are specified by the SACSCOC policy on substantive change (prior notification or prior approval, according to the type of change).

 

C.  Guidelines

The office of the Provost/Vice President for Academic Affairs has responsibility for oversight for each of the enumerated types of change listed below. This policy will be communicated to that office annually by the SACSCOC liaison, or upon change of leadership. This policy will be reviewed annually for changes mandated by SACSCOC and this policy will be modified accordingly.

Types of Substantive Change:

 

  1. Initiating coursework or programs at a different level than currently approved.
  2. Expanding at current degree level (significant departure from current programs)
  3. Initiating a branch campus
  4. Relocating a main or branch campus
  5. Moving an off-campus instructional site that serves the same geographic region
  6. Initiating degree completion programs
  7. Initiating certificate programs
  8. Altering significantly the mission of the institution
  9. Initiating joint or dual degree programs with another institution
  10. Initiating off-campus sites where students can obtain 25% or more of credit for a program
  11. Expanding program offerings at a previously approved off-campus site that is a significant departure from existing programs at the institution
  12. Altering significantly the length of a program
  13. Changing from clock hours to credit hours
  14. Initiating a direct assessment competency-based program
  15. Initiating distances learning, offering 25% or more of a program
  16. Initiating programs or courses offered through contractual agreement or consortium
  17. Entering into a contract with an entity not certified to participate in USDOE Title IV programs
  18. Initiating a merger/consolidation with another institution
  19. Acquiring any program or site from another institution
  20. Adding a permanent location at a site where the institution is conducting a teach-out for students from another institution that is closing
  21. Closing a program, approved off-campus site, branch campus, or institution.

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000.2 Explanation of Policies and Procedures System (PPS)

Created by: Stephanie Ferguson on 02/05/1999
Category: 0 - General Administration; 00 - General
 
Originator: Director of Institutional Assessment and Research
Current File: 000.2
Adoption Date: 09/20/2016
Reviewed for Currency: 09/20/2016
 
Replaces File: 000.2
Date of Origin: 12/11/1973
 
Classification: Faculty
 
In Archive? 0

000.2 Explanation of Policies and Procedures System (PPS)

 

A. Scope and Purpose

The Policies and Procedures System (PPS) provides a system of internal communications for developing, distributing, retaining, and revising policies, procedures, and other official communications pertaining to administrative, managerial, and operational activities.

B. Organization

The contents of the Policies and Procedures Manual are organized in ten major sections as follows:

Major Sections

000 General Administration                     

000 General                                                      

010 Archives/Records

030 Visitors

040 Planning/Research

050 Audiovisual

060 Committees/Organizations

070 Computer Services

080 Special Summer Programs

090 Miscellaneous                                    

100 Academic Affairs 

100 General

110 Organization

120 Responsibility

130 Academic Freedom

140 Benefits

150 Status

160 Professional Growth

170 Library

180 Procedures

190 Miscellaneous  

                                        

200 Student Services 

200 General

210 Admissions/Records/Registration

220 Awards/Honors/Scholarships

230 Committees/Organizations

240 Religious Life

250 Counsel/Guidance/Placement

260 Food/Housing

270 Health Services

280 Recreational/Social

290 Miscellaneous  

                                             

300 Finance and Administration 

300 General

310 Accounting/Auditing/Budgeting

320 Security/Traffic

330 Buildings/Grounds/Equipment

340 Business/Office Management

350 Fees/Tuition

360 Insurance/Legal

370 Purchasing/Supplies

380 Service/Travel

390 Miscellaneous  

                                              

400 Development and Alumni Affairs 

400 General

410 Endowment

420 Fund Raising

430 Advisory Council

440 Alumni

490 Miscellaneous 

 

 

 

500 Marketing and Public Relations                                                                          

500 General

510 Information/Publication

520 Associations/Organizations

530 Community/Government

540 Public/Media

590 Miscellaneous

 

600 Intercollegiate Athletics

600 General

610 Affiliations/Memberships

620 Equipment/Facilities

630 Special Programs

690 Miscellaneous

 

700 Auxiliary Operations

700 General

710 Dormitories

720 Dining Hall

730 Pala Den

740 University Store

750 Golf Course

790 Miscellaneous

 

800 Personnel

800 General

810 Benefits/Services

820 Compensation/Records

830 Employee Relations/Communications

840 Employment

850 Health/Safety

860 Professional Growth/Training

870 Special Activities

880 Holidays

890 Miscellaneous

 

900 Miscellaneous

900 General

C. Definitions

1. A policy is a broad statement of general intent defining what is permissible or expected.

2. A procedure is more specific instruction describing how a policy is implemented.

D. Responsibilities

1. The policy on policies states that the person responsible for a department, program, activity, or function is responsible for seeing that appropriate policies and procedures are developed and revised as deemed necessary for the effective management of the area—provided that he or she shall not issue policies or procedures that contravene those issued by higher authority.

2. The originator is responsible for coordinating policies and procedures with key persons who are involved or affected prior to distribution insofar as practical.

E. Coordination and Control

Since the responsibility for policy guidance is delegated to the person responsible for the activity, it is desirable to minimize confusion through appropriate coordination and editorial control. At the university level this function will be performed by the Director of Institutional Assessment and Research. This responsibility will include checking the policy for format, consistency, conflict, overlap, and the assigning of file numbers. Policies, procedures, and instructions that pertain only to individual departments or functional units will be under the editorial control and coordination of the originating person.

F. Distribution

1. PPS Manual. The official version of the Policies and Procedures Manual is available on the campus intranet to anyone holding a Furman network account.

2. Faculty Handbook. The official version of the Faculty Handbook is online. Specially marked pages in the Policies and Procedures Manual indicate Faculty Handbook.

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000.5 Policy on Policies

Created by: Stephanie Ferguson on 02/05/1999
Category: 0 - General Administration; 00 - General
 
Originator: Director of Institutional Assessment and Research
Current File: 000.5
Adoption Date: 09/20/2016
Reviewed for Currency: 09/20/2016
 
Replaces File: 000.5
Date of Origin: 01/23/1974
 
Classification: Faculty
 
In Archive? 0

000.5 Policy on Policies

 

A. Background

Since Furman University is committed to decentralized, participatory management, there is a need for formulating, authorizing, distributing, enforcing, retaining, reviewing, and revising appropriate policies. In a decentralized system where plans and decisions are made as close to the point of implementation as possible, those in positions of responsibility must be given the necessary information and guidance to enable them to make the best decisions possible. A policy is a statement of general intent indicating what is permissible or expected at each level of authority. It is a standing decision that allows one to exercise both judgment and discretion, yet provides the guidance needed to maintain consistency and continuity in the management process.

 

B. Policy

Furman's policy on policies is that the person assigned the responsibility for a department, program, activity, or function is inherently responsible for seeing that appropriate policies pertaining to his or her area of responsibility are developed and maintained, provided that they do not conflict with or contravene policies issued by a higher authority. The individual initiating a policy is responsible for reviewing written drafts with appropriate individuals responsible to him and with those individuals in parallel positions who might be affected by the policy. Prior to distribution, the policy must be approved by the person to whom the initiator of the policy reports. Disputes or conflicts concerning proposed policies affecting more than one department will be referred to the next higher authority in each chain of command until the issue is resolved. When the determination of policy is the responsibility of a group such as the faculty, Student Government Association, or a committee rather than an individual, the same basic principles apply. The policy on policies does not preclude the issuance of directives by the President.

 

C. Guidelines

1. Policies should effectively guide the institution in achieving its purpose, goals, and objectives.

2. Policies should be based on the best factual information available.

3. Policies should be developed whenever there is a need for guidance to administer a particular area or activity.

4. Each policy should be appropriate for the intended level of the institution and should be stated in such a way that it is apparent at which level the policy applies.

5. Policies should be stated as clearly, unequivocally and comprehensively as possible.

6. Policies should be as stable as possible.

7. Policies should be in harmony with the internal structure of the organization.

8. Policies should be consistent with the economic, political, social and educational environment of the institution and be responsive to changes in these areas.

9. Policies should be compatible with one another.

10. Policies should not be developed for situations that are unimportant, improbable, or nonrepetitive.

11. Policies should be reviewed periodically for continued relevancy and adequacy.

12. Policies should be clearly distinguished from other official communications.

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000.6 Governance

Created by: Stephanie Ferguson on 08/16/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 000.6
Adoption Date: 02/01/2017
Reviewed for Currency: 02/01/2017
 
Replaces File: 000.6
Date of Origin: 01/23/1974
 
Classification: Faculty
 
In Archive? 0

000.6 Governance

 

A. Background

The purpose of Furman University's governance is to achieve optimum results through effective utilization of the university's internal and external resources. Ultimate authority and responsibility for the institution's governance are vested by the charter and bylaws in the Board of Trustees. The internal governance of the university is delegated to the President. The present administration is implementing a participatory system of governance which gives faculty and students a voice in decision making. The following policy statement is intended to clarify basic governance concepts which should guide institutional decisions at all levels.

 

B. Policy

Those responsible for the governance of Furman University are committed to a concept of decentralized, participative governance based on appropriate delegation, without abdication, of responsibility and authority. The responsibility for planning and control shall be placed as close as practical to the point of execution. Every person in charge of a department, program, or activity should formulate, within available budget, plans and recommendations for his or her own area of responsibility which can be coordinated with other activities and can be consolidated at higher levels to support the goals, objectives, and policies of the university.

 

C. Guidelines

1. Governance should be consistent with Furman's nature and purpose.

2. Furman should strive to promote constructive change, keeping attuned to educational and environmental trends without losing sight of traditional values.

3. The President has the responsibility for seeing that program priorities are established.

4. Ethical and legal standards should be maintained in all relationships.

5. Decisions should be based on the objective consideration of the best information available.

6. Appropriate constituent participation should be utilized in university governance.

7. Authority delegated to the organized faculty and to the Student Government Association is defined in their respective constitutions as approved by the Board of Trustees.

8. Each individual throughout the university is accountable for his or her performance and should be evaluated periodically and compensated on that basis.

000.7 Policy on Organizational Relationships

Created by: Stephanie Ferguson on 08/17/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 000.7
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 000.7
Date of Origin: 01/23/1974
 
Classification: Faculty
 
In Archive? 0

000.7 Policy on Organizational Relationships

 

A. Background

Even though a well-defined organizational structure exists at Furman, effective relationships and communications require the support of the President as well as other administrative personnel and of the faculty. While formal organizational relationships are important, ways must also be developed for individuals to engage in informal contacts with others in the administrative structure for purposes of liaison or decision making. Care should be taken, however, to ensure that these informal relationships do not contribute to a breakdown in communications.

 

B. Policy

The organization chart shall constitute the formal authority-responsibility relationships within the university. Formal communications, either upward or downward, should normally adhere to established lines of authority; nevertheless, working relationships requiring informal contacts are often necessary. In order that there be no breakdown in communications, however, responsible superiors should be informed of agreements made during informal contacts before any important action is taken. Also, provision should be made for bypassing an individual who appears to be blocking communications, either upward or downward. Officers of the Student Government Association, as formal representatives of the student body as a whole, should maintain close liaison and communication with the Office of Vice President for Student Life on any matter not covered explicitly by the Constitution of the Student Government Association. As with faculty and administrative officers, informal contacts are encouraged; however, the Vice President for Student Life should be informed of any agreements before important action is taken. Again, provision should be made for circumventing an individual in the event blockage of communications is encountered or an impasse appears to be developing. The president, inasmuch as he is ultimately responsible for the effective functioning of the university, has final authority over all decisions made in the university, subject to the will of the Board of Trustees.

 

C. Guidelines

1. Delegation of authority and responsibility should be undertaken as a means of developing participative management as well as encouraging decision making at the lowest level feasible.

2. Formal contacts are those which adhere strictly to the chain of command while informal contacts are those contacts with individuals outside the chain necessary for the effective operation of the institution.

3. Contacts across functional lines should be undertaken with the full understanding that immediate superiors be notified, either formally or informally, before any important agreement is ratified or action taken.

4. Provisions should be made by each administrator for coordination with peer, superior, or subordinate personnel responsible for one or more overlapping functional areas so that communication failures do not occur.

5. Functional authority and responsibility may be delegated, but it may not be abdicated.

6. Position descriptions emphasizing not only authorities and responsibilities but also formal organizational relationships should be developed as a means of assisting administrative officers and faculty in understanding jurisdictional limitations as well as recognized authority-responsibility relationships and communication channels.

7. Appropriate organization and staffing must be established and maintained to fill approved positions with well-qualified, highly motivated personnel consistent with Furman's Affirmative Action Plan.

8. Copies of the organization chart are in the Appendices of the Faculty Handbook and the Policies and Procedures.

...........................

001.1 University Calendar of Public Events

Created by: Stephanie Ferguson on 05/02/2007
Category: 0 - General Administration; 00 - General
 
Originator: Vice President for Marketing and Public Relations
Current File: 001.1
Adoption Date: 05/01/2007
Reviewed for Currency: 05/27/2007
 
Replaces File: 001.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

001.1 University Calendar of Events

 

A. Background

In order to coordinate and publicize activities, to avoid conflicts, and to make sure that Furman facilities are available, an official calendar is based on R25 entries made by departments and individuals.

 

B. Policy

Furman maintains an official calendar, including academic and non-academic events.

 

C. Guidelines

1. The academic calendar is set by the Provost after consultation with the Academic Calendar Committee.

2. The Vice President for Marketing and Public Relations is responsible for maintaining an official calendar of public events including the dates established by the Provost as made available through the R25 master calendar.

3. An on-going online calendar system comes from entries made in R25 and is used for publicity purposes. This self-reporting calendar will be the official events calendar for the University and will be available online and used by the Office of Marketing and Public Relations for promotional purposes.

4. Facilities should be scheduled for use by the person responsible for the event through the web-based events calendar.

...........................

001.2 Charter and Board of Trustees

Created by: Stephanie Ferguson on 08/17/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 001.2
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 001.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

001.2 Charter and Board of Trustees

 

A. Background

Furman University operates under a charter granted by the General Assembly of the State of South Carolina on December 20, 1850, as extended and amended on December 20, 1866; February 16, 1898; January 23, 1900; March 19, 1927; May 21, 1956; May 29, 1963; October 18, 1990; August 13, 1993; and November 16, 1996. In 1932, by arrangement between the two Boards of Trustees, the Greenville Woman's College was "coordinated" with Furman University, and the two institutions were consolidated completely in 1938.

 

B. Policy

The charter of Furman University fixes in the Board of Trustees the final authority for all institutional policies.

 

C. Guidelines

1. The Board of Trustees is self-perpetuating; the thirty (30) trustees are elected by the members of the Board of Trustees for three-year terms. Trustees are eligible to serve two successive terms. After serving two successive terms, a trustee may not be re-elected until he or she has been off the board for at least one year.

2. The duties and responsibilities of the trustees are described in the Charter and Bylaws of Furman University. Basic policies are decided by the Board of Trustees.

3. The Board of Trustees meets three times each year. Special meetings may also be called. The Chair of the Faculty (or a designated representative) and the President of the Student Government Association (or a designated representative) are invited to attend board meetings.

4. The standing committees of the Board of Trustees are: Academic Affairs, Athletics, Audit, Budget, Development, Executive, Finance, Grounds and Buildings, Nominating, Strategic Planning, Student Life, and University Relations. Recommendations of committees are brought before plenary sessions of the board for action. The Executive Committee has authority to make necessary decisions when the board is not in session.

5. One faculty member and one student meet with most trustees committees. The faculty member is selected by the President of the University from a list of nominees submitted by the Chair of the Faculty; the student is chosen by the President of the University from a list of nominees submitted by the President of the Student Government Association.

...........................

001.3 President

Created by: Stephanie Ferguson on 08/17/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 001.3
Adoption Date: 08/17/2001
Reviewed for Currency: 09/15/2017
 
Replaces File: 001.3
Date of Origin: 05/21/1986
 
Classification: Faculty
 
In Archive? 0

001.3 President

 

A. Background

The Bylaws of Furman University contain rules and regulations relevant to the Board of Trustees and the Officers of Administration.

 

B. Policy

The President is the chief administrative officer of the University.

 

C. Guidelines

See Charter and Bylaws of Furman University for guidelines.

...........................

008.1 Succession to Authority

Created by: Stephanie Ferguson on 06/28/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 008.1
Adoption Date: 11/05/2008
Reviewed for Currency: 11/05/2008
 
Replaces File: 008.1
Date of Origin: 05/13/1974
 
Classification: Faculty
 
In Archive? 0

008.1 Succession to Authority

 

A. Background

At times the President of the University is out of town or is away from the university due to illness or is otherwise incapacitated. It is necessary that a succession to authority exist so that the university has someone to speak and take actions for the university at all times.

 

B. Policy

The succession to authority at Furman University is given in order below: Provost and Executive Vice President; Vice President for Finance and Administration; Vice President for Development; Vice President for Enrollment; Vice President for Student Life.

 

C. Guidelines

1. At any time when one of the above is in charge of the university and must leave town or becomes incapacitated, the officer should notify the officer next in line of authority.

2. In the event the President and the five persons listed above are unavailable, the President's office shall designate who is to be in charge in the President's absence.

...........................

011.2 University Records

Created by: Pat Teague on 02/05/1999
Category: 0 - General Administration; 10 - Archives/Records
 
Originator: President
Current File: 011.2
Adoption Date: 04/15/2002
Reviewed for Currency: 04/15/2002
 
Replaces File: 011.2
Date of Origin: 01/30/1984
 
Classification:
 
In Archive? 0

011.2 University Records

 

A. Background

It is necessary that the records of the university be maintained and preserved in order to protect the university, its faculty and staff, employees and all those who do business with or attend the university. The university is equally concerned with preserving material of research or historical value.

 

B. Policy

All records created by any employee of Furman University in the performance of his or her duties as an employee are the property of the university (adopted May 9, 1967, by the Board of Trustees).

 

C. Guidelines

1. "Records" are any documents, correspondence, accounts, policy statements, summaries, statistics, projections, programs, reports, papers, maps, books, photographs, or any items, regardless of physical form, that are created by an employee of Furman University in the performance of his or her university responsibilities, and which are appropriate for preservation as evidence of Furman's internal structure, policies, decisions, procedures, operations, or other basic activities, or because of the inherent informational value of such material.

2. Records may not be destroyed or otherwise disposed of by an employee but are to be kept in his or her office as long as they are active. When they are no longer active, they are to be transferred to the archives.

3. The university archivist will develop a records retention schedule for each office in consultation with the respective office head. The records retention schedule will include the recommended times for keeping records, the disposition of records that do not have permanent value, and the schedule for transferring records to the archives.

4. Archives will provide record storage boxes and labels for all materials to be sent to archives.

5. Records are not to be sent to university archives without the prior approval of the archivist.

...........................

032.5 Use of Furman Facilities by Outside Groups

Created by: Pat Teague on 02/05/1999
Category: 0 - General Administration; 30 - Visitors
 
Originator: President
Current File: 032.5
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 032.5
Date of Origin: 10/27/1980
 
Classification:
 
In Archive? 0

032.5 Use of Furman Facilities by Outside Groups

 

A. Background

Furman University is a private institution devoted primarily to the education of its students. The facilities of the university are to be used primarily to support the instructional program of the university and the related activities of regularly enrolled Furman students. From time to time outside groups request the use of the facilities for various programs or events.

 

B. Policy

In order to utilize the facilities more effectively and to be of service to members of the community and other selected outside groups, Furman University may make arrangements for appropriate individuals or groups to use available facilities. Use of the facilities must not disrupt the regular academic program, scheduled extracurricular events, or maintenance schedules. The approved programs or activities should support and contribute to the educational, cultural, spiritual and/or physical development of the participants.

 

C. Guidelines

1. Groups or individuals using the campus facilities will be subject to appropriate university rules, regulations, and fees.

2. Because programs or activities held on the Furman campus are identified with the university, regardless of who sponsors them, events of a controversial nature may not be approved if the general public or Furman's constituents may interpret the institution as being supportive of a particular position, issue, or activity.

3. Consideration of requests by outside individuals or groups to use Furman facilities will be by a special committee consisting of the Vice President for Academic Affairs and Dean, Vice President for Finance and Administration, Vice President for Student Life, Vice President for Development, Director of Continuing Education, Athletic Director, Chaplain, and Vice President for Marketing and Public Relations. The President will serve ex officio on the committee, and the Vice President for Marketing and Public Relations will act as chair.

4. Each facility on campus is under the immediate jurisdiction of a facility supervisor. The list of facility supervisors is updated annually by the Vice President for Business Affairs.

039.1 Visitors to the Campus

Created by: Stephanie Ferguson on 08/18/2004
Category: 0 - General Administration; 30 - Visitors
 
Originator: President
Current File: 039.1
Adoption Date: 09/29/2009
Reviewed for Currency: 09/29/2009
 
Replaces File: 039.1
Date of Origin: 05/03/1974
 
Classification: Faculty
 
In Archive? 0

039.1 Visitors to the Campus

 

A. Background

Furman University has always welcomed visitors to its campus. Access to the campus and the use of university facilities, however, are primarily for students, faculty, staff, and their families. Therefore the following policy relative to visitors has been adopted.

 

B. Policy

Visitors desiring to view the campus, attend public events, or meet with students, faculty, or staff are welcome when the gates are open. Young people below sixteen years of age must be accompanied by adults. Visitors may utilize the various university facilities in accordance with the policies specified for the facility. Since the design of the campus does not provide for on-the-street parking, visitors should use one of the various parking lots. The road encircling the lake may be utilized for parking during the summer outdoor band concerts. The university is not responsible in case of theft or damage to property or accident suffered by anyone visiting the campus and using its facilities.

 

C. Guidelines

1. Dependents of faculty and staff are not considered visitors, but for reasons of security and personal safety, are subject to regulations governing the use of university grounds and facilities.

2. Arrangements for groups who wish to visit the campus for less than twenty-four hours on their own initiative and have not been invited by some person or office on campus are to be handled by the Office of Marketing and Public Relations unless an overnight stay is involved, in which case arrangements are handled by the Office of Conferences and Events.

3. Visitors of students, faculty, or other members of the Furman community may visit the residence halls and apartments in accordance with the regulations published in The Helmsman, the student handbook.

4. Sales representatives desiring to contact students on campus must obtain written permission from the Director of University Housing.

5. Traffic regulations to provide for the safe and orderly flow of all campus traffic are applicable to all vehicles operated on the campus. Visitors will receive warning notices for violations of these regulations. Recreational cycling is permitted on the campus; team practices and doing laps on the mall are not permitted. Skateboarding and rollerblading activities on campus are limited to students, faculty, staff, and their dependents.

6. Visitors to unauthorized areas of the campus as defined by this policy will be asked to leave those areas and may be subject to a trespassing charge.

7. Underage possession and/or consumption of alcoholic beverages and drugs not prescribed by a physician are not permitted on campus.  Visitors violating these regulations will be asked to leave the campus and be subject to legal action. Such violations may result in denial of use of university facilities.

The Board of Trustees adopted the following policy on alcohol consumption at its February, 2009 session:

I.

Furman University confirms its policy that consumption of alcoholic beverages by students is prohibited in residential [except as to existing University policy regarding The Vinings] and educational facilities and in all other campus locations except as specifically approved below, which revises and amends the prior resolution of this Committee dated May 17, 2003, and any other prior resolution concerning this issue.

II.

All venues which are authorized for alcohol consumption must be regulated and supervised by Aramark or other such service providers utilizing their licenses. Furman will neither apply for nor obtain in its own name licenses for the service of alcoholic beverages.

Service of alcoholic beverages will be allowed at the following facilities:

(a) Cherrydale Alumni Center;

(b) Younts Conference Center;

(c) Timmons Arena;

(d) Furman University Golf Course;

(e) The Vinings; and

(f) The Cliffs Cottage.

Service of alcoholic beverages will be permitted only for catered or special group events approved by Furman University in those locations. In addition, beer and wine may be sold only to individuals, only at the Furman University Golf Course at an approved designated location there, and must only be dispensed in plastic cups or other such “individual serving” containers. No beer cans or bottles are permitted. Additionally, for special events not involving students, the President of Furman University may authorize the serving of alcohol at other venues on the Furman campus to persons who have attained the legal drinking age. Service of alcohol at such events will be subject to the limitations stated elsewhere in this policy.

Furman students who have attained the legal drinking age will be allowed to consume alcoholic beverages, at the above specified locations, if these venues are regulated pursuant to procedures that seek to ensure safety, discipline, responsible behavior and compliance with legal prohibitions against underage drinking.

All events which are authorized for alcohol consumption must be coordinated by Aramark or other professional catering service, utilizing their licenses. All such events must also be supervised by Furman University Public Safety. Furman will neither apply for nor obtain in its own name licenses for the service of alcoholic beverages.

8. Visitors are welcome on campus for the purpose of transacting business at the post office in the University Center.

9. Dogs are permitted on university property only if they are on a leash. Any dogs not on leashes will be picked up by Animal Control and taken to the Greenville Humane Society Animal Shelter at the owner's expense. Visitors on the campus accompanied by a dog not on a leash will be requested to place the dog on a leash or leave the campus.

10. Horses are not permitted on University property unless owned by 1) a member of the Equestrian Club or 2) an individual under contract with the Chaplains Office or the Office of Conference and Event Services.

11. Visitors interested in scheduling on-campus weddings should contact the Office of Conference and Event Services for information. Most sites (e.g., chapel, rose garden, parlors in Lakeside Housing) are restricted to use by Furman-related people, but off-campus visitors are welcome to use some sites including Hartness Pavilion.

12. University facilities are available to visitors according to the following regulations. A faculty or staff member may not invite or permit outsiders to use any university facilities other than the facility directly under his or her supervision.

a. Tennis Courts: Visitors are permitted to use outdoor tennis courts on a pay basis. Membership in the Racquet Club is available to a limited number of outsiders on a seasonal or annual basis at set fees.

b. Golf Course: Memberships are available to non-Furman affiliated players on a fee basis.

c. Athletics Building (Old Gym): Use of facilities is available to students, faculty and staff admitted by ID card. Special cards are issued to trustees and Advisory Council members. Children of faculty and staff may obtain permits from the Athletic Director to play when the gym floor is not being used. These children may not bring guests. Children under 12 must be supervised by their parents. Groups desiring to use facilities in the Athletics Building should contact the Vice President for Intercollegiate Athletics.

d. Lay Physical Activities Center: Generally, regulations are the same as for the Athletics Building. Groups desiring to use facilities should contact the Chair of the Health and Exercise Science Department.

e. Playing Fields: Groups wishing to use any of the intercollegiate athletic fields should contact the Athletic Director (See Policies and Procedures Manual, File 622.5.).  Use of other playing fields and areas is governed by the Director of Recreational Sports.

f. Lake: Fishing in the lake is prohibited. Each year an ecological review is made of the lake by the Biology Department. When it is determined that there is an overpopulation of fish in the lake, a short-term fishing activity is coordinated by the Public Safety Department with Student Activities. The picnic shelter at the end of the lake is open to the public. The shelter can be reserved by calling the Office of Marketing and Public Relations. Those with reservations receive first priority.

g. Academic Facilities: Arrangements to visit a class should be made with the appropriate faculty member. Groups desiring to use classrooms, lecture rooms, or other facilities should contact the office of the Registrar between 8:30 A.M. and 5:00 P.M., and they will be referred to the appropriate person depending on the space they want to use and when they want to use it.

h. University Center: This building is available to students, faculty, staff, and their families. Use of areas by any groups must be arranged with the Director. Under special circumstances, outside groups may arrange meetings in the Center with payment of designated fees.

i. Libraries: Visitors are welcome to use the university libraries for research.  Visitors who wish to use online resources may ask for a temporary login at the circulation or research assistance desk in the James B. Duke Library.  Library cards are available to alumni, trustees, Advisory Council members, and students from area colleges at no charge.  Friends of the Library cards allowing checkout privileges are available to other community members for an annual fee.  Some services are not available to visitors, such as interlibrary loan.  Details on regulations regarding library use are available on the library website and policies 172.1, 172.2, 174.2, and 176.1.  The Duke Library serves as the main library and houses government documents and special collections and archives.  Other campus libraries include the Maxwell Music Library and the Ezell Science Reading Room.

j. Daniel Dining Hall: Outside groups may arrange for meals by conferring with the Director of Dining Services. Outsiders visiting someone on-campus or attending an on-campus event, singly or a few together, may use the cafeteria line and pay stated amounts for meals.

k. McAlister Auditorium: Individuals or groups desiring to use facilities in the auditorium should contact the auditorium manager (See Policies and Procedures Manual, File 330.1.). There is a set fee schedule for outside groups.

...........................

040.1 Director of Institutional Assessment and Research

Created by: Pat Teague on 08/16/2001
Category: 0 - General Administration; 40 - Planning/Research
 
Originator: Academic Administration
Current File: 040.1
Adoption Date: 09/25/2012
Reviewed for Currency: 09/25/2012
 
Replaces File: 040.1
Date of Origin: 05/21/1986
 
Classification: Faculty
 
In Archive? 0

040.1 Director of Institutional Assessment and Research

 

A. Background

Important to the planning process for the University is a facilitator to coordinate gathering of information for assessment and decision-making.

 

B. Policy

The Director of Institutional Assessment and Research is an officer of the administration responsible for directing institutional research as a support vehicle for management and assessment.

 

C. Guidelines

1. The Director of Institutional Assessment and Research is appointed by and directly responsible to the Vice President for Academic Affairs.

2. The position requires knowledge and experience in assessment and research as well as skills as an administrator.

3. The Director of Institutional Assessment and Research is expected to:

a. disseminate information to administration, faculty and students in support of decision-making, including salary and retention information by rank, gender, and race for both faculty and staff;

b. provide research and decision-making support to the Enrollment Division;

c. coordinate assessment efforts and serve as internal consultant to departments;

d. coordinate providing accurate and up-to-date information on Furman to federal and state agencies, college guides, and other outside requests for University-wide information;

e. serve as accreditation liaison officer to SACS Commission on Colleges;

f. supply senior administration, faculty and Board of Trustees with accurate and up-to-date information on peer institutions;

g. serve as primary contact for the Higher Education Data Sharing Consortium; and

h. maintain Policies and Procedures.

...........................

048.1 Institutional Review Board for Proposed Research Involving Human Subjects

Created by: Pat Teague on 02/05/1999
Category: 0 - General Administration; 40 - Planning/Research
 
Originator: Vice President for Academic Affairs and Dean
Current File: 048.1
Adoption Date: 09/20/2016
Reviewed for Currency: 09/20/2016
 
Replaces File: 048.1
Date of Origin: 07/16/1982
 
Classification: Faculty
 
In Archive? 0

048.1 Institutional Review Board for Proposed Research Involving Human Subjects

 

A. Background

Furman University must comply with federal regulations regarding the protection of human subjects used in research projects conducted at the university or by university personnel and students. Compliance with the regulations of the Department of Health and Human Services (HHS) is required for research funded directly by HHS and other federal funding agencies.

 

B. Policy

An Institutional Review Board (IRB) shall be established for the purpose of evaluating potential risks to human subjects involved in university-related activities. This board's functions will be to conduct initial and continuing review of human research projects according to the guidelines specified in the Federal Register and to make recommendations to the investigator(s) and to the institution concerning the research procedures.

 

C. Guidelines

A. Membership of the IRB:

1. The chair of the IRB will be appointed by the Vice President for Academic Affairs and Provost. This person should be a highly respected individual from within or outside the institution, fully capable of managing the IRB and the matters brought before it with fairness and impartiality.  The Chair shall serve for three successive years, with one year prior service on committee.

2. An Administrator will be appointed as a member of the committee by the Vice President for Academic Affairs and Provost.

3. At least five persons of diverse backgrounds (race, sex, culture, professional interest, and sensitivity to issues) recommended by the Chair and Administrator and appointed by the Vice President for Academic Affairs and Provost.

a.  At least one member from a nonscientific professional area.

b.  At least one member not affiliated with the University.

c.  Membership shall include some person whose primary concern is the protection of "vulnerable" subjects (e.g., children or institutionalized persons).

4. Any member who has a conflict of interest in a particular research project shall be excluded from the decision making in that instance (except to provide information).

5. A member shall serve a minimum of three successive years with the possibility of renewal.

B. Procedures of the IRB:

1. The IRB shall hold convened meetings with a majority of members present (except under the HHS guidelines for expedited procedures and exemptions for low risk research).

2. A majority vote shall be required for specific decisions.

3. Records of all proposals, committee action, correspondence, membership and operating procedures shall be kept for a minimum of three years after the completion of the research by the Administrator.

...........................

066.1 Funding Institutional Memberships in Organizations

Created by: Pat Teague on 02/05/1999
Category: 0 - General Administration; 60 - Committees/Organizations
 
Originator: President
Current File: 066.1
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 066.1
Date of Origin: 04/11/1975
 
Classification:
 
In Archive? 0

066.1 Funding Institutional Memberships in Organizations

 

A. Background

There are numerous state, regional and national organizations which appeal for membership to colleges and universities, departments, and individual faculty and staff members. Some of these render essential services for the benefit of institutions. However, the costs and value to the university must be monitored.

 

B. Policy

University funds may be used to fund institutional or departmental membership in only those organizations from which it can be shown that Furman receives significant benefit. Memberships in the name of individuals will not be funded by the university.

 

C. Guidelines

1. General institutional memberships which cannot be attributed to a single part of the university will be approved by the President.

2. Institutional membership in functional areas such as marketing and public relations, development, finance and administration, athletics, academic affairs (general), student life, enrollment, etc., will be approved by the appropriate administrative officer, whether vice president or president, and charged to the appropriate budget unit which recommends the membership.

3. Institutional or departmental memberships in academic discipline organizations will be recommended by the appropriate departmental chair, approved by the Vice President for Academic Affairs and Dean, and charged to the appropriate institutional or departmental budget account.

4. The President and each vice president will keep a file of all active memberships including the amount of annual dues, the budget account number charged, and a statement of the justification for using university funds for this purpose.

5. Exception to this policy and these procedures can be made only by the President in unusual circumstances.

...........................

071.0 Chief Information Officer

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: President
Current File: 071.0
Adoption Date: 11/15/2012
Reviewed for Currency: 11/15/2012
 
Replaces File: 071.0
Date of Origin: 03/26/1996
 
Classification:
 
In Archive? 0

071.0 Chief Information Officer

 

A. Background

It is important to provide for administrators, faculty, staff, and students information technology systems and services that are user-oriented and that support the administrative and academic programs of the University. The Information Technology Service Center is vital to the information communication system on campus.

 

B. Policy

The Chief Information Officer oversees and directs all Information Technology Services functions.  The CIO provides vision and leadership for the strategic development and management of information, information resources, and technology to support Furman's mission, strategic goals, and academic program priorities. The CIO leads the Information Technology Services departments and staff and optimizes the use of human, technological, capital and financial resources to ensure efficient operation and proper support of academic and administrative functions. The CIO establishes and maintains a close linkage to the academic and administrative teams to plan for and implement information and technology requirements.

 

C. Guidelines

1. The Chief Information Officer is appointed by and directly responsible to the Vice President for Finance and Administration.

2. Duties and responsibilities of the Chief Information Officer include the following:

  • Manages information services operations including operating and capital budgets, policies, staffing, quality of services and the overall performance of information technology and systems, telecommunication, and data integration.  Providing timely and accurate information to all levels of the organization.  Understand the technological and informational needs of departments and individuals.
  • Understands academic needs and improves information services to them; integrates academic information systems needs into the organizational strategic plans and communicates that integration with them.  Works closely with faculty members and department chairs to address both short- and long-term academic technological needs.
  • Develops and implements an Information Technology Strategic Plan (IT Strategic Plan) that supports the University Strategic Plan.  Monitors ongoing changes in the university's initiatives to make necessary adjustments in the IT Strategic Plan.
  • Directs the development and implementation of tactical plans for each major area of Information Technology Services that supports the IT Strategic Plan.
  • Develops and continually reviews long range plans for information services and technology including capital and operating expenses for infrastructure and university-specific needs.
  • Establishes and ensures adherence to system-wide information management/technology standards and strategies.
  • Maintains external relationships with vendors to ensure value and quality from purchased services and items, including contract negotiations.
  • Monitors the university environment and technology innovation to ensure appropriate utilization of information systems and technology.
  • Participates in or leads internal and external efforts to promote the appropriate use of technology in our facilities.
  • Works with the President and other administrators to provide strategic direction for Information Technology Services in support of Furman's Strategic Plan and ongoing operations.
  • Provides consultative and support services and resource material to the Board of Trustees and President's Council to assist in identifying key challenges and issues for Information Technology Services.
  • Demonstrates effectiveness in leadership through broad collaborative skill, deliberate decision-making and effective delegation and follow-up including; setting priorities for systems uptime, enabling experimentation with new/emerging technologies, involving staff in resource planning and creating a supportive environment that promotes high employee morale.
  • Performs other related duties as assigned or requested.
  • Represents Furman through professional affiliations.
  • Follows safety procedures.
  • Completes performance review process with supervisor/employees to understand job performance expectations and how they fit into the department and university goals.

...........................

071.1 Information Technology Services

Created by: Dana Trebing on 05/16/2003
Category: 0 - General Administration; 70 - Computer Services
 
Originator: President
Current File: 071.1
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 071.1
Date of Origin: 09/18/1975
 
Classification: Faculty
 
In Archive? 0

071.1 Information Technology Services

 

A. Background

The dynamic nature of information technology and the reduced need for large, centralized mainframe computing has resulted in the creation of an Information Technology Services department. Information Technology Services encompasses the departments formerly known as the Computer Center, Audio Visual Services, and Telephone Services. The Chief Information Officer (See File 071.0) directs the department and reports to the Vice President for Finance and Administration.

 

B. Policy

The role of Furman University's Information Technology Services department is to provide the university community with timely and cost-effective access to information technology appropriate to the mission and goals of the university, and to provide assistance and advice in its use. The Information Technology Services staff will make a continuous effort to ensure that university operations are making the fullest use of available resources and technologies.

Information Technology Services staff will keep abreast of current technologies and trends and provide leadership in exploiting these technologies to establish, maintain, and enhance Furman University's competitive advantage. With advice from the University's Academic Computing Committee and Information Technology Advisory Council, Information Technology Services staff will develop a strategic plan for the use of information technology. This plan will be updated as necessary and serve as a blueprint for the creation of an information technology infrastructure. Information Technology Services staff will prepare budget requests and provide services consistent with the goals and priorities established in the strategic plan.

Information Technology Services staff will strive to provide a robust and effective environment to support the academic and administrative needs of Furman University. Services provided will include:

  • centralized computing facilities (where appropriate);
  • a campus-wide data network;
  • access to the Internet;
  • access to the campus network from off-campus locations;
  • computer laboratories for instruction, curriculum development, and general use;
  • acquisition, development, maintenance and support of software;
  • instruction in the use of information technology;
  • coordination and advice in the procurement of hardware and software for use by other departments of the university;
  • assistance in seeking funding for non-budgeted acquisitions of services, software and equipment related to the use of information technology; and
  • support faculty and staff development activities.

 

C. Guidelines

1. Information technology equipment designated as a university resource and access to that equipment are under the supervision of Information Technology Services. Equipment that is a university resource is available to all university users on a first-come first-served basis with the exception that faculty members have priority over students.

2. Information technology equipment that has been purchased as a departmental resource and access to the equipment are under the supervision of the department that purchased the equipment, unless other arrangements have been made with Information Technology Services.

3. For efficiency purposes, maintenance costs for all computing equipment, except for equipment described in Guideline 2., are part of the Information Technology Services budget.

4. All accounts (user names, access codes, etc.) for University information technology resources must be approved by Information Technology Services.

5. Even if they have previously established accounts, those using University information technology resources for personal enrichment must have such use approved by Information Technology Services.

6. Information technology resources are occasionally unavailable due to equipment failure. During such emergencies, Information Technology Services will make decisions on the priority of the work to be done.

7. Information technology resources are intended for use by university personnel, authorized contractors, and students for university purposes, and such use has priority. Any other use of such resources must be approved, in advance, by Information Technology Services.

...........................

071.11 Organizational Security and Data Classification

Created by: Donald Pierce on 07/31/2009
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 071.11
Adoption Date: 11/15/2012
Reviewed for Currency: 11/15/2012
 
Replaces File:
Date of Origin: 07/31/2009
 
Classification:
 
In Archive? 0

071.11 Organizational Security and Data Classification

 

A. Background

Furman University information systems handle personal and confidential information that is protected by state and federal statutes. In order to better comply with such laws, and to better protect the safety and confidentiality of the University information resources, it has become necessary to create a policy outlining the types of protected information, and allocate roles and responsibility for securing that information.

 

B. Policy

All Furman faculty and staff are responsible for maintaining appropriate security and confidentiality for the University’s information resources. All members of the campus community are expected to comply with university information policies and applicable state and federal laws regarding information security and confidentiality. The University will allocate security roles and responsibilities for classifying university data, establish training programs, and perform periodic security audits to ensure compliance.

 

C. Guidelines

1. The University allocates information security roles and responsibilities as follows:

a. The university auditor's role is to review the university information security policies and procedures to ensure that these policies and procedures adequately protect the university’s information assets. The auditors will conduct periodic reviews of the university’s security policies and procedures, and make appropriate recommendations to university management.

b. Information Technology Services (ITS) management is responsible for establishing service levels and directing the implementation of appropriate security policies and procedures to protect the university’s information resources. ITS management will maintain a “Service Catalog” listing each university information service and identifying the University Vice President responsible for each information service. The University’s Chief Information Officer will meet annually with each University Vice President to discuss information services’ funding, service levels, and information security.

c. Working within the constraints of university resources, each University Vice President is responsible for working with the Chief Information Officer (CIO) to ensure there is appropriate funding for the information resources maintained by their designated areas. Each Vice President will meet with the CIO annually to discuss service levels and security for their information services. It is the responsibility of the Vice President to obtain additional funding if they desire a higher service level or need additional security.

d. Each information service in the Service Catalog will be a assigned to an ITS staff member who functions as the “Service Administrator”. It is the Service Administrator’s responsibility to recommend appropriate security policies and procedures for that service, and to implement security policies and procedures as approved by ITS management. Service Administrators, who are responsible for a domain of university data, are responsible for documenting and enabling user access to that university data, as well as maintain records of authorized data users for highly sensitive data.

e. A department or organizational unit manager, with responsibility for updating and maintaining a portion of the university’s information, functions as a “Data Steward”. It is the Data Steward’s responsibility to authorize security access to enter, update, and maintain the department’s information; and to ensure the accuracy and quality of all data within their area. It is also the Data Steward’s responsibility to ensure that the authorized data processors and data users are adequately trained.

f. "Data Processors” are authorized by data stewards to enter, modify, or delete data. Data Processors are responsible for, and accountable for, the completeness, accuracy, and timeliness of the data assigned to them.

g. A “Data User” is any university employee, contractor, affiliate, or duly authorized member of the community who can access internal and/or highly sensitive university data, but does not modify or delete that data. For the purposes of the responsibilities outlined in this policy, Data Users include all who have the capacity to access university data. All Data Users, whether they are Data Stewards, Service Owners, or Processors, are responsible for the security and privacy of the data they access, and are responsible for reporting any data compromises.

2. University data is defined as any data required to conduct the operations of the University. University data are classified into three categories: public use data, internal use only data, and highly sensitive data.

a. “Public Use Data” is data intended for general public use. An example is the university's on-line directory.

b. "Internal Use Only Data” is data not generally made available to parties outside the Furman University community. An example is minutes from confidential meetings. These are considered internal use only data and should not be routinely disclosed. This information may be released to parties outside the Furman University community, but such requests must be reviewed by the appropriate University Vice President. Unauthorized distribution of this data to external sources by any university employee is considered an abuse of privileged information.

c. "Highly Sensitive Data” is information prescribed in contractual and/or legal specifications and specified in state and federal law as information that must be protected. Among the types of data included in the category are individual financial records, social security numbers, credit card information, proprietary data, and data protected by law or international agreement.

3. Access to university data is provided to university employees for the conduct of university business. Internal use only and highly sensitive university data, as defined by this policy, will be made available to employees who have a genuine need for it. This may include data collected from students, faculty, staff, contractors, members of the community, or those who have no affiliation with the university. Employees accessing such data must observe the requirements for privacy and confidentiality, comply with protection and control procedures, and accurately present the data used in any type of reporting function. Individual units or departments that have stewardship responsibility for portions of internal and highly sensitive university data must establish internal controls to ensure that university policies are enforced. All data users, not just Data Stewards, Administrators, or Processors, are responsible for the security and privacy of the data they access, as prescribed in this policy.

4. The university forbids the disclosure of internal use only data and/or highly sensitive data in any medium except as approved in advance by a data steward. The use of any internal use only or highly sensitive university data for one’s own personal gain or profit, for the personal gain or profit of others, or to satisfy personal curiosity is strictly prohibited. Each data user will be responsible for the consequence of any misuse of university data.

5. Should a security breach occur, ITS will investigate all the facts related to the situation and make a determination as to whether or not the matter is referred to law enforcement authorities through University Police. The Assistant Vice President for Human Resources will review all matters involving university staff. The Vice President for Academic Affairs and Dean will review all matters involving faculty. The Vice President for Student Life reviews matters involving students. University Counsel will review all matters involving individuals not affiliated with the university.

6. All individuals accessing university information at Furman University are required to comply with federal and state laws, and university policies and procedures, regarding data security of highly sensitive data, and to exercise discretion with regard to such data. Any university employee, student, or non-university individual with access to University data who engages in unauthorized use, disclosure, alteration, or destruction of data in violation of this policy will be subject to appropriate disciplinary action, including possible dismissal and/or legal action.

7. In cooperation with department and unit managers, ITS is responsible for managing a university security awareness program for all members of the university community and for consulting with members of the University on information security issues. Security awareness will be a significant component of orientation sessions and training classes offered by ITS. In addition, ITS will offer security awareness materials in print and on the web to instill the importance of appropriate information handling, and to explain the implications of the university’s information security policies.

...........................

071.3 Academic Computing Equipment Usage

Created by: Stephanie Ferguson on 09/29/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Academic Administration
Current File: 071.3
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 071.3
Date of Origin: 11/20/1984
 
Classification: Faculty
 
In Archive? 0

071.3 Academic Computing Equipment Usage

 

A. Background

The policy addresses the scheduling and use of equipment housed in university and departmental computing laboratories.

 

B. Policy

Information Technology Services is responsible for the scheduling, maintenance and supervision of computing hardware and software in the computing laboratories under its control. Several academic departments maintain their own computer laboratories and provide their own guidelines for usage.

 

C. Guidelines

Reservation and use of computing laboratories under the control of Information Technology Services is coordinated by the Director of Learning Technology Services. This equipment is for use by Furman University faculty and students. These laboratories may be designated as follows:

 

1.      Furman University computer laboratories may be used for class demonstrations.  When the rooms are not in use as classrooms, they will serve as open laboratories.  Hours for these laboratories are posted on the door of each laboratory.

     2.    All special requests must be approved by the Chief Information Officer.

...........................

071.4 Student Access to Furman Network

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 071.4
Adoption Date: 11/15/2012
Reviewed for Currency: 11/15/2012
 
Replaces File: 071.4
Date of Origin: 11/20/1984
 
Classification:
 
In Archive? 0

071.4 Student Access to Furman Network

 

A. Background

As the use of computer equipment in the curriculum of the University has grown, the number of students who have microcomputers has also increased. Connections to the campus local area network are now available in on-campus housing. Due to the high demand, it is not currently feasible to provide modem connections to students living off campus. However, students who have accounts with commercial Internet Service Providers (ISPs) may access resources on the Furman network.

 

B. Policy

Currently enrolled Furman students may access the Furman University network from their on-campus living quarters by using a network interface card.

 

C. Guidelines

1. Students wishing to connect their computers to the campus network must apply to Information Technology Services.

2. It is the students' responsibility to obtain computer hardware and software that is properly configured to support a network connection. Students may purchase network interface cards, cables, and any necessary software licenses, at cost, from Information Technology Services.

3. Information Technology Services staff will install network interface cards, at no charge, if requested to do so. However, neither Furman University nor its employees will accept responsibility for any damage or voiding of warranties that may result.

4. At the discretion of the Chief Information Officer, assistance with new hookups to the campus network may be limited to specified periods at the beginning of each semester. Instructions on how to obtain a network connection will be sent to each student via electronic mail, or posted on a website, prior to each period designated for computer hookups. Incoming students will be notified via USPS mail.

5. Information Technology Services staff will help configure the network software on the students' computers.

6. Failure to abide by these guidelines, or knowingly attempting or helping to attempt to breach the security of any systems connected to the network, shall result in the immediate loss of privilege to access the network and shall subject the student to dismissal from the University and/or criminal charges.

...........................

071.5 Academic Computing Technology

Created by: Stephanie Ferguson on 09/29/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Academic Administration
Current File: 071.5
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 071.5
Date of Origin: 06/25/1996
 
Classification: Faculty
 
In Archive? 0

071.5 Academic Computing Technology

 

A. Background

Educational technology has become an essential tool for the academic community at Furman. Faculty need quality computing facilities to keep current in their disciplines and be effective in the classroom. The rapid pace of technological innovation makes it imperative for Furman to plan carefully its purchases, allocations, and training programs so that all members of the faculty and academic staff can take advantage of improvements as they occur.

 

B. Policy

The University will take all reasonable steps to ensure that faculty and academic staff members receive the appropriate equipment and training required to accomplish their assigned tasks. Priority will be given to those equipment needs which have immediate classroom applications.

 

C. Guidelines

1. Furman University will supply faculty and academic staff with standard desktop configurations (including network access) that meet established performance criteria. Compatibility and performance demands require that the institution also establish a regular replacement schedule for hardware and software. Likewise, Furman should seek to keep all institutionally supported software within one major revision of the manufacturer's most current version. The Academic Computing Committee, in conjunction with the Chief Information Officer, will recommend to the Vice President for Academic Affairs and Dean the standard configuration packages, performance criteria, and replacement schedules for faculty and academic staff with different needs and at different levels of usage.

2. Information Technology Services will seek to provide faculty and staff with timely response to problems with hardware, software, and university-supplied network services. It will provide rapid and professional support for its standard Windows, Macintosh, and Unix hardware platforms, and all supported software. Faculty members are not required to provide technical and maintenance services for any standard configurations supported by Furman. Departments with specialized computing needs may recommend joint positions with Information Technology Services.

3. Information Technology Services will seek to provide a regular, comprehensive, and anticipatory training program for faculty and academic staff. Special attention will be paid to the application of information technology to advanced and discipline-specific classroom applications.

4. Equipment will be allocated to individual users, departments, and academic divisions according to a comprehensive and equitable equipment request system.

5. The University will seek to make available "technology-ready" classrooms, (library facilities) network services, and other electronic teaching resources to all faculty that require them.

6. The University will seek to make available for faculty and academic staff a select number of workstations, file-servers, and specialty input and specialty output devices such as scanners, cameras, audio devices, printers, plotters, and CD burners, housed in conveniently located faculty workrooms.

7. Furman University will aid faculty and academic staff to fund experiments with new, "high-end," and high performance technology tools. It will also seek to provide an effective means for these individuals to offer training and expertise to the university's mainstream users. The Academic Computing Committee will advise the Vice President for Academic Affairs and Dean and the Chief Information Officer in selecting which projects to fund.

8. Information Technology Services will regularly inform its user communities of all publicly-available resources, discount, and purchase programs. It will also publicize information about useful techniques and applications being developed by members of the faculty and staff.

...........................

071.6 Support for Home Use of Personal Computers

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 071.6
Adoption Date: 01/13/2013
Reviewed for Currency: 01/13/2013
 
Replaces File:
Date of Origin: 08/09/1999
 
Classification: Faculty
 
In Archive? 0

071.6 Support for Home Use of Personal Computers

 

A. Background

Information Technology Services must implement a set of policies and guidelines to ensure reasonable expectations with regard to support of employee use of personal computers at home, to ensure that proper steps are taken to ensure data integrity and security, and to ensure that software licensing agreements are not violated. This policy does not address issues such as employee compensation for work done at home or whether or not working from home should be encouraged or required.

 

B. Policy

The Chief Information Officer sets the condition and guidelines under which home use of personal computers will be supported by the Information Technology Services staff.

 

C. Guidelines

1. All software used in an employee's home for Furman University business must be properly licensed. It is the responsibility of the Budget Unit Head to ensure that software licenses are purchased, where necessary.

2. Each Budget Unit Head must provide the Chief Information Officer with a list of university-owned hardware and software that is in use off-campus, including software and accessories used in conjunction with employee-owned equipment. The Budget Unit Head is responsible for ensuring that this list is kept current.

3. The University will not provide hardware support (troubleshooting, maintenance, and repair) for employee-owned equipment.

4. In the event of malfunction of any university-owned equipment, such equipment must be brought to Information Technology Services, by appointment, for diagnosis and repair.

5. Any equipment used at home for university business must meet the minimum specifications established by Information Technology Services for support of university applications.

6. Any access to confidential university data from off-campus is limited to secure network transmissions such as HTTPS (Hypertext Transfer Protocol Secure) or the university's VPN (Virtual Private Network) client.

7. Individuals and departments allowing or requiring employees to work from home must discuss this with the Chief Information Officer to ensure that there is a common understanding of the kind of support that is expected and of the cost to the University.

8. Support of certain activities may require a financial commitment on the part of Information Technology Services. Arrangements between university departments and Information Technology Services to support employees working at home or off-campus are contingent upon approval of funding. Where possible, all such activities should be anticipated at the time the university budget is prepared.

...........................

071.7 Use of University World Wide Web Servers by Outside Organizations

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 071.7
Adoption Date: 01/13/2013
Reviewed for Currency: 01/13/2013
 
Replaces File: 071.7
Date of Origin: 06/18/1999
 
Classification: Faculty
 
In Archive? 0

071.7 Use of University World Wide Web Servers by Outside Organizations

 

A. Background

Many Furman employees are involved with, and contribute to, church, civic, and other not-for-profit, community-oriented organizations. Some employees wish to contribute to these organizations by placing information about them on Furman's World Wide Web servers.

 

B. Policy

Furman University wishes to support these employee activities provided that they do not have a detrimental effect on the operations of the University and provided that they do not conflict with other university policies and procedures.

 

C. Guidelines

1. Furman employees may place information about outside, not-for-profit organizations on their personal World Wide Web pages, subject to the provisions of university policies and procedures.

2. If the Chief Information Officer considers that use of this facility is having a detrimental effect on university systems or servers, he may request to have certain pages or data removed. If the employee or student responsible for these pages or data cannot be reached or does not remove them in a timely manner, the Information Technology Services staff may remove them at its discretion. Reasons for removal include, but are not restricted to, consumption of excessive amounts of disk space, excessive network activity, or consumption of resources needed for official university business.

3. The content of these web pages must not imply endorsement by Furman University.

...........................

071.72 Web Content Policy

Created by: Don Pierce on 04/20/2011
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer, Vice President for Marketing and Public Relations
Current File: 071.72
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 071.7
Date of Origin: 04/20/2011
 
Classification: Faculty
 
In Archive? 0

071.72 Web Content Policy

 

A. Background

Furman University believes providing space on designated campus servers for students, faculty, and staff to create websites provides value in support of the university mission. In order to make it possible for the university to provide the needed resources in support of such websites, it has become necessary to create a policy that explains and describes what type of content is permissible on campus web servers, as well as rules and guidelines that web authors should follow when uploading web content to university servers.

 

B. Policy

Furman University's Information Technology Services department will provide a limited amount of web space for websites in support of scholarly, curricular, extra-curricular and personal communications conducted by members of the university community. Such web services are made available to any current faculty, staff, or student of Furman University with an active Furman University network account.

 

C. Guidelines

1. Current Furman University students, faculty, and staff members, with an active network account may use designated Furman network server space for the creation of websites.

2. The Chief Information Officer will designate appropriate servers for the creation of student, faculty, and staff websites. No server may be used for hosting websites from the Furman campus network to the Internet without the approval of the Chief Information Officer.

3. Use of a Furman web service and the content of all electronic pages are subject to all applicable Furman University policies, in addition to local, state, and federal laws. These policies include but are not limited to:

a. All material posted on a website must be in compliance with copyright laws. Authors have the responsibility of acquiring all necessary permissions to post copyrighted material, as described in university’s policy on Copyright (189.2).

b. Furman faculty and staff may use their Furman web server space to host web pages for non-profit organizations, provided they comply with the university’s policy on Use of University Web Servers by Outside Organizations (071.7).

c. Websites on university servers must comply with the University’s policy on Information Systems Security (078.1).

d. All members of the University community are encouraged to communicate differing perspectives. Community members are also, however, entitled to work and live in an environment free of harassment. Therefore any activity that violates the University's harassment policy (094.1) is prohibited.

4. Websites on University servers may not be used to support commercial activities unless approved by the appropriate Vice President in consultation with the Vice President for Marketing and Public Relations. In particular, the selling of online advertising space to non-University entities on any web page hosted or sponsored by Furman University is strictly forbidden, unless approved by the appropriate Vice President in consultation with the Vice President for Marketing and Public Relations.

5. The following statement (or an equivalent) must appear on any website created through the university's web services, unless the pages were approved for use on university or department websites for official university business: “The contents of this site have not been reviewed or approved by Furman University. Questions regarding the ownership of works on this website should be referred to the site creator.”

6. Any website or web page created to represent an official University department should conform to the university’s website content strategy for the planning, structure and placement of content as well as the responsibility of departments and individuals for delivery and maintenance of content. Official university department websites also must adhere to navigation and graphic design standards specified by the Marketing and Public Relations Office.

7. Information Technology Services may establish limits regarding the use of web services and may modify these limits at any time. This includes but is not limited to the total size of the website content, the size of images, videos, software or other material posted to a website. Information on current limits can be found on the Information Technology Services’ website.

8. Information Technology Services intends to archive the content of all websites using university hosting for non-commercial, historical purposes. By using a Furman web service, authors grant Furman University non-exclusive rights to archive website content in any format.

9. Information Technology Services offers web services at the author's own risk. Web services are provided on an “as is” and “as available” basis. The university does not guarantee that it will provide ancillary software, such as databases and script languages, which authors may wish to use in their websites.

10. If the Chief Information Officer determines content posted on a University web server is having a harmful or detrimental effect, he or she may request that certain pages or data be removed. If the person responsible for the content cannot be reached, or cannot remove the content in a timely manner, Information Technology Services staff may remove the content at its discretion. In the event of such an action, Information Technology Services will notify the involved party; and, upon request, forward an inquiry or appeal to the appropriate university body.

11. Information Technology Services reserves the right to change, at any time and at its sole discretion, the servers used to provide web space for students, faculty, and staff.

12. Any member of the university community may report violations of this policy. Violations of the policy should be reported to either the Chief Information Officer or, in the case of a violation of a larger university policy, the corresponding official or university body. Inquiry and disciplinary action will follow policies and procedures that govern the individual(s) involved. Questions regarding disciplinary action should be directed to the appropriate administrator (such as the Vice President for Student Life, Vice President for Academic Affairs and Dean, or Assistant Vice President for Human Resources.)

...........................

071.8 Information Technology Advisory Council

Created by: Donald Pierce on 08/21/2009
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer and Vice President for Academic Affairs and Dean
Current File: 071.8
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File:
Date of Origin: 08/21/2009
 
Classification: Faculty
 
In Archive? 0

071.8 Information Technology Advisory Council

 

A. Background

In order to provide a campus leadership perspective on the university strategic plans for Information Technology Services, Furman University establishes the Information Technology Advisory Council (ITAC).

 

B. Policy

The ITAC functions as the primary campus advisory group for the University’s department of Information Technology Services. Council members provide insight and advice for technology initiatives affecting campus constituencies, serve as advocates for strategic information services initiatives, and advise the Chief Information Officer (See File 071.0 ) and the Vice President for Academic Affairs and Dean on prioritizing the University’s Information Technology Services strategic goals. The ITAC accepts recommendations and advice from the Academic Computing Committee and the Association of Furman Students. The ITAC's function is to provide advice and guidance on higher-level information technology strategy, rather than tactics and day-to-day operational decisions.

 

C. Guidelines

1. Members of the Information Technology Advisory Council are expected to meet monthly. The Chief Information Officer (CIO) chairs the committee and establishes the agenda for committee meetings.

2. Membership of the Information Technology Advisory Council is to consist of members of the staff and faculty as follows:

a. Chief Information Officer (chair)

b. Vice President for Academic Affairs and Dean (ex-officio)

c. Four representatives designated by the Vice President for Academic Affairs and Dean, one of which must be the Chair of the Academic Computing Committee or a designate

d. Two representatives designated by the Vice President for Finance and Administration

e. One representative designated by the Vice President for Marketing and Public Relations

f. One representative designated by the Vice President for Enrollment

g. One representative designated by the Vice President for Student Life

h. One representative designated by the Assistant Vice President for Human Resources

i. An Information Technology Services staff member designated by the CIO

3. The CIO may invite additional members of the campus community to council meetings to address specific matters related to meeting agenda items.

...........................

072.1 Electronic Messaging

Created by: Stephanie Ferguson on 09/29/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: President
Current File: 072.1
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 072.1
Date of Origin: 03/23/1994
 
Classification: Faculty; Personnel
 
In Archive? 0

072.1 Electronic Messaging

 

A. Background

Furman University provides electronic messaging and collaborative tools, as well as network resources for the use of faculty, staff, students and others.  This policy outlines appropriate expectations and usage inside and outside the university community.

 

B. Policy

These resources are provided to facilitate valid educational and administrative activities. Standards of conduct for electronic messaging conform to those standards of conduct outlined in the Helmsman, the Faculty Handbook, and the Policies and Procedures Manual.

 

C. Guidelines

1.   Electronic mail messages or postings must meet the same standards for distribution or display as any other campus communication. Users are free to publish their opinions, but sources of such opinions must be clearly and accurately identified.

 

2.   Users should be aware that no system has yet been devised that cannot be compromised.  Users should never assume    that electronic mail messages will be private and confidential. System administrators may, from time to time, find it technically necessary to look at any data files in any electronic mail account in order to maintain system functionality. Any information obtained will be held in absolute confidentiality unless evidence is discovered indicating activity prohibited in this policy, the Helmsman, the Faculty Handbook, or the Policies and Procedures Manual. Therefore, users not wanting certain information viewed by others should not store such information in their electronic mail account nor in the electronic messaging system.

 

3.   Persons violating university guidelines and policies concerning the appropriate use of Furman University resources, will be disciplined by the normal and appropriate university oversight body (i.e., University Disciplinary Committee, faculty committee, or administrative officer). Penalties may include but are not limited to verbal or written warning, disciplinary probation, temporary access denial, permanent access revocation, disciplinary suspension or dismissal.

 

4.   The Chief Information Officer or the Director of Systems and Networks may, at their own discretion, and without notice, temporarily disable any account which is believed to be the source of mail messages or postings which are disrupting normal operation of the university's information technology resources.

 

5.   There are several activities that are expressly prohibited as inappropriate use of information technology resources at Furman:  Activities involving unprofessional, harassing, discriminatory, illegal and/or unethical behavior; Electronic messaging used for commercial gain or personal profit without written permission by the appropriate vice president and approval by the Chief Information Officer; Forgery of messages; Hacking or otherwise breaking into someone's files or stealing their password;  infringement of copyright law; Providing unauthorized access to copyrighted materials;  Origination or forwarding of "chain letters," defined as a letter sent to several persons with a request that each send copies to several persons with the same, or similar request; and any activity that significantly prevents or inhibits the conduct of university academic or administrative work.

 

6.   The Chief Information Officer or the Director of Systems and Networks may, at the request of the President, the Assistant Vice President of Human Resourcesl, or the Director of University Police, or as required by law, assist in the investigation of activities involving prohibited activities by examining the contents of electronic messages stored in or passing through any electronic messaging system owned by or under the control of the university for any purpose at any time.

 

 

 

...........................

072.1 Electronic Messaging

Created by: Stephanie Ferguson on 09/29/2005
Category: 8 - Human Resources; 30 - Employee Relations/Communications
 
Originator: President
Current File: 072.1
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 072.1
Date of Origin: 03/23/1994
 
Classification: Faculty; Personnel
 
In Archive? 0

072.1 Electronic Messaging

 

A. Background

Furman University provides electronic messaging and collaborative tools, as well as network resources for the use of faculty, staff, students and others.  This policy outlines appropriate expectations and usage inside and outside the university community.

 

B. Policy

These resources are provided to facilitate valid educational and administrative activities. Standards of conduct for electronic messaging conform to those standards of conduct outlined in the Helmsman, the Faculty Handbook, and the Policies and Procedures Manual.

 

C. Guidelines

1.   Electronic mail messages or postings must meet the same standards for distribution or display as any other campus communication. Users are free to publish their opinions, but sources of such opinions must be clearly and accurately identified.

 

2.   Users should be aware that no system has yet been devised that cannot be compromised.  Users should never assume    that electronic mail messages will be private and confidential. System administrators may, from time to time, find it technically necessary to look at any data files in any electronic mail account in order to maintain system functionality. Any information obtained will be held in absolute confidentiality unless evidence is discovered indicating activity prohibited in this policy, the Helmsman, the Faculty Handbook, or the Policies and Procedures Manual. Therefore, users not wanting certain information viewed by others should not store such information in their electronic mail account nor in the electronic messaging system.

 

3.   Persons violating university guidelines and policies concerning the appropriate use of Furman University resources, will be disciplined by the normal and appropriate university oversight body (i.e., University Disciplinary Committee, faculty committee, or administrative officer). Penalties may include but are not limited to verbal or written warning, disciplinary probation, temporary access denial, permanent access revocation, disciplinary suspension or dismissal.

 

4.   The Chief Information Officer or the Director of Systems and Networks may, at their own discretion, and without notice, temporarily disable any account which is believed to be the source of mail messages or postings which are disrupting normal operation of the university's information technology resources.

 

5.   There are several activities that are expressly prohibited as inappropriate use of information technology resources at Furman:  Activities involving unprofessional, harassing, discriminatory, illegal and/or unethical behavior; Electronic messaging used for commercial gain or personal profit without written permission by the appropriate vice president and approval by the Chief Information Officer; Forgery of messages; Hacking or otherwise breaking into someone's files or stealing their password;  infringement of copyright law; Providing unauthorized access to copyrighted materials;  Origination or forwarding of "chain letters," defined as a letter sent to several persons with a request that each send copies to several persons with the same, or similar request; and any activity that significantly prevents or inhibits the conduct of university academic or administrative work.

 

6.   The Chief Information Officer or the Director of Systems and Networks may, at the request of the President, the Assistant Vice President of Human Resourcesl, or the Director of University Police, or as required by law, assist in the investigation of activities involving prohibited activities by examining the contents of electronic messages stored in or passing through any electronic messaging system owned by or under the control of the university for any purpose at any time.

 

 

 

...........................

073.1 Grant Applications Requiring Use and/or Purchase of Computer-Related Equipment

Created by: Stephanie Ferguson on 09/29/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 073.1
Adoption Date: 11/15/2012
Reviewed for Currency: 11/15/2012
 
Replaces File: 073.1
Date of Origin: 02/03/1976
 
Classification:
 
In Archive? 0

073.1 Grant Applications Requiring Use and/or Purchase of Computer-Related Equipment

 

A. Background

In order to provide for orderly and planned acquisition and use of computer-related equipment, it has become necessary to establish a procedure for systematic approval of all grant applications which will involve the use and/or purchase of computer-related equipment.

 

B. Policy

Grant applications involving the use and/or purchase of computer-related equipment must be approved by the Academic Computing Committee and reviewed by the Chief Information Officer before being submitted to the proposed funding agency.

 

C. Guidelines

1. The policy covers the following types of computer-related equipment:

Data collection devices, terminals and data entry devices of all types, computer systems and their associated components, such as memory, peripheral devices, and controllers.

2. A copy of any grant applications involving the use and/or acquisition of computer- related equipment should be submitted to the chair of the Academic Computing Committee before the application is forwarded to the prospective donor. Approval of the application by the chair or the committee should be obtained before the application is submitted to the donor.

...........................

077.3 Purchase or Lease of Information Technology

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 077.3
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 077.3
Date of Origin: 02/03/1976
 
Classification: Faculty
 
In Archive? 0

077.3 Purchase or Lease of Information Technology

 

A. Background

In order to avoid unnecessary duplication and fragmentation of Information Technology Services, it has become necessary to establish a procedure for processing all requests for purchase or lease of related equipment, software, and services.

 

B. Policy

All proposed purchases or leases of information technology-related equipment, software, and services must be approved by the Chief Information Officer before any contract to purchase or lease equipment, software, and services can be signed, regardless of which budget is to provide the funds for the purchase or lease.

 

C. Guidelines

1. This policy covers the following types of computer-related equipment:

a. Data collection devices,

b. Terminals and data entry devices of all types,

c. Computer systems and their associated components, such as memory, peripheral devices, and controllers,

d. Any devices that will be connected to the university's telephone, data and cable TV network, with the exception of standard television receiver devices (such as television sets and VCRs).

2. Only the Information Technology Services department may specify and procure network-related equipment, software, and services.

3. Departments undertaking projects involving the use of information technology should involve Information Technology Services staff in all phases of the project in order to avoid unanticipated expenditures or delays. A representative from Information Technology Services will work with the department to ensure that any associated information technology procurements or modifications are properly coordinated and are in compliance with all established standards and policies.

4. All requests must include the following items:

a. A description of the equipment, software, or services to be obtained, including their purchase cost and anticipated future costs to the university,

b. A description of the uses to be made of the equipment, software, or services,

c. The source of funds for the equipment, software, or services,

d. Anticipated support required from Information Technology Services, and

e. Proposed implementation schedule.

5. Information Technology Services retains control of all network infrastructure components, regardless of the source of funds used to acquire them. The Chief Information Officer may, at his or her discretion, re-deploy such components, provided the application for which they were purchases is not compromised. These components include network hubs, switches, routers and gateways.

...........................

077.5 Copying of Computer Software

Created by: Stephanie Ferguson on 09/29/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Academic Administration
Current File: 077.5
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 077.5
Date of Origin: 01/23/1986
 
Classification: Faculty
 
In Archive? 0

077.5 Copying of Computer Software

 

A. Background

During the past several years many personal computers have been installed on the Furman campus, and it is clear that many more of these devices will be installed in the future. As these machines have been acquired, various software products have also been purchased for use on these machines. Reproducing such computer software without authorization violates the U.S. Copyright Law. It is a federal offense. The money paid for a software product represents a license fee for the use of one copy. It does not represent an authorization to make multiple copies or offer redistribution in any way. Civil damages for unauthorized software copying can be as much as $50,000 or more and criminal penalties including fines and imprisonment. Bills have been introduced in Congress to strengthen the law and increase penalties.

 

B. Policy

No Furman employee or student may make copies of any purchased software except as allowed in the contract under which the software product has been acquired.

 

C. Guidelines

1. Furman licenses the use of its computer software from a variety of outside companies. Furman does not own this software or its related documentation and, unless authorized by the software developer, does not have the right to reproduce it.

2. With regard to use on multiple machines, Furman employees and students shall use the software only in accordance with the license agreement.

3. According to the U.S. Copyright Law, illegal reproduction of software can be subject to civil damages of as much as $50,000 or more and criminal penalties including fines and imprisonment.

4. Information Technology Services staff will not install software on any computer, or copy any software from an old computer or disk to a replacement computer or disk, without tangible proof of right to use the software on that computer.

5. All related questions should be directed to the Chief Information Officer.

...........................

078.1 Information Systems Security

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 078.1
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 078.1
Date of Origin: 05/18/1979
 
Classification: Faculty
 
In Archive? 0

078.1 Information Systems Security

 

A. Background

Computer systems are used to store information that is private, confidential, and sensitive. Unauthorized access to, modification of, or falsification of such information is unethical and illegal.

 

B. Policy

All programs and files within any computer system shall be considered confidential and private and as such may be accessed only by those with a legitimate need to access such information and to whom permission has been granted by the person responsible for its security.

 

C. Guidelines

1. The Chief Information Officer has the responsibility for providing leadership in safeguarding the confidentiality and privacy of the programs and files. All users are expected to share this responsibility.

2. The absence of security protection on a file or resource shall not imply permission to access that file or resource.

3. Anyone placing confidential information in a computer file, or designing systems to store and process confidential information, must ensure that all reasonable measures to restrict access to that information are taken, and that all applicable laws and standards are followed.

4. Wherever feasible, each user of a computer system must be uniquely identified with a user identification and password known only to that user. Each person assigned such a user identification will be held responsible for all activity attributed to that user. Therefore, users should not share their passwords with others, should choose passwords that are difficult to guess, and change them frequently.

5. Any new systems that are implemented must adhere to the requirement for unique user identification. Existing systems that rely on shared passwords should be phased out as quickly as possible.

6. Information Technology Services may implement procedures which require users to choose passwords which are difficult to guess and to change them often.

7. Information Technology Services and other departments that control or give permission for access to programs and data should perform a regular audit to determine whether an individual's or group access to such programs and data is still appropriate.

8. Information Technology Services must be notified immediately upon the termination of employment or student status of any individual that has access to Furman computing systems, and the reason for such termination. Information Technology Services staff will delete the accounts of such users, unless special arrangements have been made with the former user's supervisor.

9. This policy shall apply to all persons, including students, faculty members, staff members, and others.

10. This policy shall apply to all programs and data files within any computer system, whether the files belong to a student, a faculty member, an administrative office or a data processing customer.

11. Anyone who has knowledge of an attempt by anyone to violate this policy shall make known this violation to the Chief Information Officer.

12. Any person guilty of violating the security of any files or programs shall be subject to dismissal from the university and/or criminal charges.

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078.2 Confidentiality of Electronic Communications

Created by: Dana Trebing on 02/23/2005
Category: 0 - General Administration; 70 - Computer Services
 
Originator: Chief Information Officer
Current File: 078.2
Adoption Date: 11/15/2012
Reviewed for Currency: 11/15/2012
 
Replaces File: 078.2
Date of Origin: 12/22/1998
 
Classification:
 
In Archive? 0

078.2 Confidentiality of Electronic Communications

 

A. Background

The University has access to several electronic tools which are used routinely to perform computer network diagnostics and capacity planning. These tools can also be made to reveal the content of electronic communications and information retrieved electronically by members of the university community. In order to preserve the confidentiality of communications and access to electronic resources, the University has adopted the following policies and guidelines. Furthermore, these polices also apply to any software and/or hardware which is capable of monitoring network traffic.

 

B. Policy

Use of tools that monitor electronic communications and access to electronic resources shall be restricted to the Telecommunications Manager, Director of Systems and Networks, those working under the Director of Systems and Networks' direct supervision, and those permitted, as necessary, by the Chief Information Officer. Any confidential and/or proprietary information revealed by the use of such tools shall remain confidential and not be revealed to others, except as noted below. Monitoring of an individual's electronic communications and access to electronic resources with the intent of discovering their content may be conducted only to investigate illegal behavior or any behavior which would lead to discipline or dismissal in accordance with university policies. Furthermore, such monitoring may be performed only with the permission of the following:

  • For staff use, the Assistant Vice President for Human Resources;
  • For faculty use, the Vice President for Academic Affairs and Dean;
  • For student use, the Vice President for Student Life.
  • The President of the University also may authorize such monitoring.

 

C. Guidelines

1. At the time such tools are made available to them, the university employees should be informed that any behavior in violation of this policy and any other university policy pertaining to confidentiality may result in termination of employment, dismissal from the University and/or prosecution.

2. Documentation and training materials pertaining to the use of information technology should remind members of the university community that, while the confidential nature of communications is respected, use of university resources is governed by the policies and procedures of the University.

3. There is no intent that this policy override Furman's commitment to academic freedom and/or policies pertaining to faculty speech and research.

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088.1 Special Summer Programs

Created by: Stephanie Ferguson on 02/05/1999
Category: 0 - General Administration; 80 - Special Summer Programs
 
Originator: President
Current File: 088.1
Adoption Date: 01/24/2006
Reviewed for Currency: 01/24/2006
 
Replaces File: 088.1
Date of Origin: 06/04/1976
 
Classification:
 
In Archive? 0

088.1 Special Summer Programs

 

A. Background

Originally, Furman became involved in administering a few summer programs that were university related. Out of a desire to render public service, to strengthen public relations, and to bring about a profitable use of University facilities, it was decided to expand special summer programs. The resulting growth makes it necessary to clarify policies and guidelines.

 

B. Policy

In order to utilize its facilities effectively for a greater portion of the year, increase its income, and be of service to young people, pastors, members of the community and other selected outside groups, Furman University will make arrangements for appropriate programs to be scheduled on campus during the summer months. These programs must not disrupt the regular academic summer program and should be supportive of and contribute to the educational, cultural, spiritual and/or physical development of the participants.

 

C. Guidelines

1. Special summer programs must not be in conflict with the basic purpose, goals and objectives of the University.

2. The office of Camps and Conferences is assigned the responsibility for coordinating the scheduling and arrangements for special summer groups on campus. In special cases, responsibility for selected programs may be assigned to the Finance and Administration Office or some other department.

3. Requests for scheduling special summer programs should be submitted to the Office of Camps and Conferences in writing by February 1 of each year.  Requirements for space, equipment and staff support must be determined before a fee will be established.

4. Insurance coverage is required for all youth athletic groups. A youth athletic group is defined as a group of participants most of whom are between the ages of eight and eighteen years of age. Directors of these groups must provide within thirty (30) days of camp opening insurance certificates verifying that the following coverages are effective:

  • Comprehensive General Liability
  • Insurance Automobile Insurance (as appropriate)
  • Workers' Compensation Insurance (as appropriate)
  • Accident/Disability Insurance.

The Director of Camps and Conferences determines the classification of a group relative to insurance requirements and will collect required certificates of insurance.

5. Campers’ accident insurance coverage is required of all youth groups sponsored by Furman. Sports camps in which Furman is the sponsor are required to provide campers insurance for all participants regardless of age.

6. Except for the campers’ accident insurance provided to groups specified above, the University does not provide accident or medical insurance for participants in the special summer programs. Any medical costs resulting from injuries or sickness are the responsibility of the participants and not the University.

7. The scheduling of all summer programs should be compatible with the normal summer schedule of the University including the residence halls, dining hall, and maintenance department. Special summer programs are normally scheduled no earlier than the first Sunday occurring one full week after Commencement.

8. Participants in special summer programs will be subject to appropriate University rules and regulations and their directors are responsible for ensuring that effective supervision is maintained. The office of Camps and Conferences will provide copies of the appropriate rules and regulations to the group.

9. The person in charge of each special summer program is responsible for ensuring that adequate security precautions are taken for his/her group. The number of counselors to be provided by the sponsoring group for programs involving persons under eighteen years of age will be agreed upon in advance.

10. Except by special arrangements, no early arrivals or late departures will be allowed for participants in special summer programs.

11. All promotional materials must be approved by the Director of Camps and Conferences prior to distribution to the public to ensure that dates are correct and that Furman's role and responsibilities are properly represented.

12. The office of Camps and Conferences will prepare for the files a written evaluation at the end of each program, including how well the program seemed to meet its objectives and the extent to which it conformed to the above-stated policy and guidelines.

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091.1 Institutional Consulting

Created by: Pat Teague on 02/05/1999
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: President
Current File: 091.1
Adoption Date: 04/15/2002
Reviewed for Currency: 04/15/2002
 
Replaces File: 091.1
Date of Origin: 11/24/1980
 
Classification:
 
In Archive? 0

091.1 Institutional Consulting

 

A. Background

From time to time Furman University serves as cooperating institution or assisting agency relative to various governmental or private grants. Individual administrators and faculty act as consultants in such cases, and such persons also serve on visiting committees for accrediting associations.

 

B. Policy

Furman administrators and faculty are encouraged to perform such services with the understanding that such activities will not detract from their normal duties at the university.

 

C. Guidelines

1. The institution or agency for whom the service is performed will defray all necessary expenses.

2. In the case of Furman's serving as a cooperating institution or assisting agency, and when in such case an honorarium is provided for consultation services, one-half of the honorarium will be retained by the consultant and the other half will go into the appropriate Furman budget.

3. An honorarium provided for membership on a visiting committee may be retained by the administrator or faculty member serving on the committee.

...........................

092.0 Conflicts of Interest for Employees with Executive or Administrative Responsibilities or Receiving Federally Funded Grants

Created by: Dana Trebing on 02/24/2005
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: Vice President for Finance and Administration
Current File: 092.0
Adoption Date: 06/25/2013
Reviewed for Currency: 06/25/2013
 
Replaces File: 092.0
Date of Origin: 05/31/2004
 
Classification:
 
In Archive? 0

092.0 Conflicts of Interest for Employees with Executive or Administrative Responsibilities or Receiving Federally Funded Grants

 

A. Background

The University recognizes that employees with executive or administrative responsibilities have a duty of loyalty and fidelity in carrying out their responsibilities. This duty means that such individuals must administer the affairs of the University honestly and economically, exercising their best judgment, skill and care on behalf of the University. Additionally, employees receiving federally funded grants must comply with relevant federal regulations regarding conflicts of interest.

 

B. Policy

To assist individuals in meeting these responsibilities, a conflict of interest policy has been developed and implemented.

 

C. Guidelines

1. Applicability of Policy. This conflict of interest policy shall apply to those employees with executive or administrative responsibilities as designated by the President of the University. The members of the Board of Trustees are covered under the by-laws of the University -- Section 9. Additionally, employees receiving federally funded grants must comply with relevant federal regulations regarding conflicts of interest.

2. Duty of Loyalty. Employees of Furman University with executive or administrative responsibilities are required to exercise the utmost good faith in all transactions and matters concerning their duties to the University and its property. In all dealings with and/or on behalf of the University, such individuals will be held to a strict rule of honest and fair dealing. They shall not use their position, nor use or disclose knowledge gained there from, in any way that might give rise to a conflict between the interests of the University and their own. They shall not, at any time, act in a manner that is contrary to the interests of the University.

3. Independent Decision Making. Such individuals may not accept gifts, valued at more than $100; favors; or hospitality that might influence their decision making or actions on behalf of the University.

4. Disclosure of Any Duality of Interest or Possible Conflict of Interests. Prior to consummating a transaction or acting upon a matter involving the possible existence of a duality or conflict of interest, the individual involved shall make a full disclosure of all relevant facts. In the case of the President of the University, such disclosure will be made to the Chairman of the Board of Trustees. The Furman University Questionnaire for Employees with Executive and Administrative Responsibilities Disclosure form shall be provided to the Human Resources Department by other employees with executive or administrative responsibilities. In addition, such individuals shall periodically report in a similar manner all affiliations, whether as an owner, director, officer, partner, management employee, consultant or other significant relationship involving ownership or governance, with any other for-profit or non-profit entity,

(i) from which the University obtains or may be expected to obtain goods or services;

(ii) to which the University provides or may be expected to provide goods or services; or

(iii) which competes or may be expected to compete in any respect with the University.

Any such existing or potential relationship with a subsidiary, joint venture or the like should be disclosed as well. The term "goods or services" includes commercial, industrial, banking and professional services or goods.

5. Grant Recipients. Employees receiving federally funded grants must comply with relevant federal regulations regarding conflicts of interest. See the Office of Grants Administration’s website for the forms that must be completed for compliance.

6. Members of Immediate Family. Furman employees with executive or administrative responsibilities will be asked to report affiliations, positions, and material financial interests (as outlined in Section 4) held by members of their immediate families. Similarly, gifts valued at more than $100, gratuities, or entertainment held or accepted by members of immediate families must be reported. For purposes of this policy, "immediate family" is defined as spouses, domestic partners, parents, siblings, and children.

7. Annual Update. Each such individual shall, at least annually, update the disclosure regarding any such interests.

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093.0 Facility Supervisors

Created by: Stephanie Ferguson on 01/24/2006
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: President
Current File: 093.0
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 032.6
Date of Origin: 11/16/1982
 
Classification:
 
In Archive? 0

093.0 Facility Supervisors

 

A. Background

Furman University facilities are to be used primarily to support the instructional program and the related activities of its students. Facility supervisors are needed in order to assure that each facility is properly maintained and used so that the best interests of the University are promoted.

 

B. Policy

Each facility on campus is under the immediate jurisdiction of a facility supervisor. Facility supervisors will serve as liaisons between Facilities Services and the occupants or users of the facility.

 

C. Guidelines

1. Responsibilities of the facility supervisor include:

a. Overseeing scheduling use of the facility consistent with principles stated in individual facility management policies so that authorized programs' events operate under optimum conditions. Charges for use of facilities should not be made without prior approval from the University’s Budget Director. The Controller/Director of Financial Services is to be notified of each event for which charges are to be made.  The Registrar coordinates the schedule for all published instructional activity.

b. Establishing and publishing operating policies for the facility in accordance with the Policy on Policies. (See Policies and Procedures Manual, File 000.5.)

c. Establishing with the authorized users and in coordination with the Public Safety Department a security plan for the facility. This plan might include the lock/unlock schedules, issuance of keys, locking of assigned areas, etc.

d. Acting as a point of coordination with Facilities Services. Major maintenance work will be scheduled through the facility supervisor so that programs conducted in the facility will not be disrupted. Facility supervisors are to report to Facilities Services any major inadequacies in housekeeping and/or maintenance.

e. Being informed about renovations and maintenance work on the facility.

f. Supporting the Public Safety Department in maintaining safe conditions in the facility.

g. Keeping the person to whom the facility supervisor reports informed about the facility and problems that have not been solved.

h. Complying with the provisions of the policy relative to the posting of materials on and/or within the facility. (See Policies and Procedures Manual, File 330.5.)

i. Assisting in implementing policies related to facilities (e.g. energy use, evacuation plans).

2. These facilities are sponsored by these supervisors or their designees:

a. Amphitheater – Executive Director of Conference and Event Services

b. Athletics Building – Athletic Director

c. Baseball Diamond - Head Baseball Coach

d. Bell Tower - Director of Facilities Services

e. Biology Natural Area (by Golf Course) – Chair, Biology Department

f. Campfire Cove - Director of Public Safety

g. Campus Rental Houses (6) - Director of Administrative Services

h. Cherrydale - Director of the Alumni Association

i. Child Development Center - Director of Child Development Center

j. Daniel Chapel - Chaplain

k. Daniel Dining Hall - Director of Dining Services

l. Daniel Music Building - Chair, Music Department

m. Duke Library - Director of Library

n. Earle Infirmary - Vice President for Student Life

o. Ellis Band Practice Field - Director of Bands

p. Facilities Services - Director of Facilities Services

q. Farmer Hall – Vice President for Development

r. Furman Administration Building – Registrar

s. Furman Hall – Chair, Classics Department

t. Gatehouse - Director of Public Safety

u. Gazebo - Director of Facilities Services

v. Golf Course and Pro Shop - Director of Golf Course

w. Herring Music Pavilion - Chair, Music Department

x. Hipp Hall – Chair, Economics Department

y. Hut, Shack, Cottage, Cabin - Director of University Housing

z. Intramural Fields - Director of Recreational Sports

aa. Johns Hall – Chair, Psychology Department

bb. King Football Practice Field - Head Football Coach

cc. Lake - Director of Public Safety

dd. Lakeside Residence Halls - Director of Housing and Residence Life

ee. Lay Physical Activities Center - Chair, Health and Exercise

ff. McAlister Auditorium Operations - Executive Director of Conference and Event

gg. Mickel Tennis Center – Athletics Director

hh. Montague Village – Vice President for Finance and Administration

ii. North Village - Director of Housing and Residence Life

jj. North Village Estridge Commons - Director of Housing and Residence Life

kk. Nursery - Director of Planning and Landscape Management

ll. Observatory – Chair, Physics Department

mm. Old College - Director of Facilities Services

nn. Paladin Stadium – Athletic Director

oo. Parking Lots - Director of Public Safety

pp. Picnic Shelter - Executive Director of Conference and Event Services

qq. Playhouse - Chair, Theatre Arts Department

rr. Plyler Hall - Chair, Biology Department

ss. REK Center – Head Coach, Men’s Golf

tt. Riley Hall - Chair, Mathematics Department

uu. Roe Art Building - Chair, Art Department

vv. Ropes Course - Director of Shucker Leadership Institute

ww. Softball Field - Head Softball Coach

xx. South Carolina Heritage Site - Director of Facilities Services

yy. South Residence Halls - Director Housing and Residence Life

zz. Stone Soccer Stadium – Athletic Director

aaa. Timmons Arena – Executive Director of Conference and Event Services

bbb. Track - Head Track Coach

ccc. Train (Scout Hut) - Director of Facilities Services

ddd. University Center - Director of Student Activities/University Center

eee. Younts Conference Center - Executive Director of Conference and Event Services

fff. All Other Areas - Director of Facilities Services

3. Facility supervisors report to their immediate supervisors on matters concerning campus facilities.

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...........................

094.0 Furman University Whistleblower Policy

Created by: Donald Pierce on 07/20/2009
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: Vice President for Finance and Administration
Current File: 094.0
Adoption Date: 07/20/2009
Reviewed for Currency: 07/20/2009
 
Replaces File:
Date of Origin: 07/20/2009
 
Classification:
 
In Archive? 0

094.0 Furman University Whistleblower Policy

 

A. Background

Furman University requires Trustees, administrators, faculty, staff, and volunteers to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. Representatives of the organization must practice honesty and integrity in fulfilling their responsibilities and comply with all applicable laws and regulations.

 

B. Policy

The objectives of the Furman University Whistleblower Policy are to establish policies and procedures for:

• The submission of concerns regarding questionable accounting or auditing matters by Trustees, administrators, faculty, staff, volunteers and other stakeholders of the University, on a confidential and anonymous basis.

• The receipt, retention, and treatment of complaints received by the University regarding accounting, internal controls, or auditing matters.

• The protection of Trustees, administrators, faculty, staff, and volunteers reporting concerns from retaliatory actions.

 

C. Guidelines

A. Authority of Audit Committee--All reported concerns will be forwarded to the Chair of the Trustee Audit Committee in accordance with the procedures set forth herein. The Audit Committee shall be responsible for investigating, and making appropriate recommendations to the Board of Trustees, with respect to reported concerns, as deemed appropriate.

B. No Retaliation--This Whistleblower Policy is intended to encourage and enable Trustees, volunteers, staff and faculty members to raise concerns for investigation and appropriate action. With this goal in mind, no Trustee, volunteer, staff or faculty member who, in good faith, reports a concern shall be subject to retaliation or, in the case of a staff or faculty member, adverse employment consequences. Moreover, retaliation against someone who has reported a concern in good faith will be viewed as a serious offense and any disciplinary action will follow policies and procedures that govern the individual(s) involved.

C. Reporting Concerns

1. Employees and Volunteers--Volunteers (other than Trustee Volunteers), faculty or staff members should first discuss their concern with their immediate supervisor. If, after speaking with his or her supervisor, the individual continues to have reasonable grounds to believe the concern is valid or has not been appropriately dealt with, the individual should report the concern to the Vice President for Finance and Administration. If the individual is uncomfortable speaking with his or her supervisor, or the supervisor is a subject of the concern, the individual should report his or her concern directly to the Vice President for Finance and Administration. If the concern was reported verbally to the Vice President for Finance and Administration, the reporting individual will be asked to reduce the concern to writing. The Vice President for Finance and Administration is required to promptly submit the written report to the Chair of the Audit Committee, who has specific and exclusive responsibility to investigate all concerns. If the Vice President for Finance and Administration, for any reason, does not promptly forward the concern to the Audit Committee, or the reporting individual believes the Vice President may be involved in the concern or is otherwise not affording the concern appropriate attention, the reporting individual should directly report the concern to the Chair of the Audit Committee. Contact information for the Chair of the Audit Committee may be obtained through the President’s Office. Concerns may also be submitted anonymously, either to the Vice President for Finance and Administration or the Chair of the Audit Committee.

2. Trustees--Trustees should submit concerns in writing directly to the Chair of the Audit Committee. Contact information for the Chair of the Audit Committee may be obtained from the President’s Office.

3. Handling of Reported Violations--The Audit Committee shall address all reported concerns. The Chair of the Audit Committee shall immediately notify the President and the Vice President for Finance and Administration of any such report. The Chair of the Audit Committee will notify the sender and acknowledge receipt of the concern within five business days, if possible. It will not be possible to acknowledge receipt of anonymously submitted concerns.

All reports will be promptly investigated by the Audit Committee, and appropriate corrective action will be recommended, if warranted by the investigation. In addition, action taken will include a conclusion and/or follow-up with the complainant for complete closure of the concern. The Audit Committee has the authority to retain outside legal counsel, accountants, private investigators, or any other resource deemed necessary to conduct a full and complete investigation of the allegations.

4. Acting in Good Faith--Anyone reporting a concern must act in good faith and have reasonable grounds for believing the information disclosed indicates an improper accounting or auditing practice, or a violation of the principles outlined under Background (above). The act of making allegations that prove to be unsubstantiated, and that prove to have been made maliciously, recklessly, or with the foreknowledge that the allegations are false, will be viewed as a serious offense and any resultant disciplinary action will follow policies and procedures that govern the individual(s) involved.

5. Confidentiality--Reports of concerns, and investigations pertaining thereto, shall be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Disclosure of reports of concerns to individuals not involved in the investigation will be viewed as a serious offense and any resultant disciplinary action will follow policies and procedures that govern the individual(s) involved.

...........................

094.1 Harassment

Created by: Dana Trebing on 02/24/2005
Category: 8 - Human Resources; 30 - Employee Relations/Communications
 
Originator: Assistant Vice President of Human Resources
Current File: 094.1
Adoption Date: 03/21/2017
Reviewed for Currency: 03/21/2017
 
Replaces File: 094.1
Date of Origin: 02/14/2000
 
Classification: Faculty; Human Resources
 
In Archive? 0

094.1 Harassment

 

A. Background

Furman University is committed to maintaining and strengthening an environment founded on civility and respect.  Harassment is antithetical to the values and standards of the university community.

 

B. Policy

Furman University requires prompt reporting of harassment and will provide timely and fair resolution of harassment complaints. For all concerns arising under Title IX, contact Furman’s Title IX Coordinator.  For other concerns and reports of harassment, contact the Assistant Vice President for Human Resources.  The university’s harassment policy is found on the Department of Human Resources website (http://www.furman.edu/HR). Substantive changes to Furman’s harassment policy will be announced to the university community in advance of adoption.

...........................

 

...........................

095.0 Internal Communication Policy

Created by: Donald Pierce on 10/12/2012
Category: 0 - General Administration; 90 - Miscellaneous
 
Originator: Vice President, Marketing and Public Relations
Current File: 095.0
Adoption Date: 10/12/2012
Reviewed for Currency: 10/12/2012
 
Replaces File:
Date of Origin: 10/12/2012
 
Classification:
 
In Archive? 0

095.0 Internal Communication Policy

 

A. Background

The University’s Internal Communications Policy was developed to establish a uniform protocol for the use of electronic communications in the University community.

 

B. Policy

The University’s Internal Communications Policy was developed by and is maintained by Furman’s Department of Marketing and Public Relations. It is posted online at Internal Communication Policy and is published annually in the University Directory. Changes to the Policy may be made on an ad hoc basis by Marketing and Public Relations.

 

C. Guidelines

1. University Online Calendar

University classes, meetings and events (club meetings, class schedules, CLPs, athletic contests, etc.) should be posted on the Furman Events Calendar, which is accessible through the Furman News Page. Events posted on this calendar that are open to the public are also featured in an external online calendar. Only approved administrators may post to the calendar. For account access and additional information, contact Marketing and Public Relations.

2. Mass Emails

Mass emails (those sent to all faculty, all staff, all students and combinations thereof) are prohibited with the exception of bereavements, emergencies, major news items and university-related online surveys. Contact Marketing and Public Relations for access.

3. Student Notices

Any student may post on this board. It is to be used to inform the Furman community about University-related events and news. Messages posted on this board are approved by Student Life. Posts that contain profanity, opinion, unsubstantiated claims or subject matter that may be deemed to be offensive or include hate speech will be removed.

4. Campus Announcements

Furman faculty or staff members may post on this board. It is to be used to inform the Furman community about University-related events and news. Messages posted on this board are moderated by Furman’s Department of Marketing and Public Relations. Posts that contain profanity, opinion, unsubstantiated claims or subject matter that may be deemed to be offensive or include hate speech will be removed.

5. Community Announcements

Furman faculty or staff members may post on this board. It is to be used to inform the Furman community about events and news outside the campus community. Messages posted on this board are moderated by Furman’s Department of Marketing and Public Relations. Posts that contain profanity, opinion, unsubstantiated claims or subject matter that may be deemed to be offensive or include hate speech will be removed.

6. Staff Notices

Select staff members may post on this board. Staff Notices may include time-sensitive University emergencies, major news items, important computing and information alerts (virus warnings, software updates, etc.) and news from Human Resources.

7. Faculty Notices

Select faculty and select members of Academic Affairs may post to this board, which is located in Moodle. Faculty Notices is primarily a depository of minutes from important meetings and notices of meetings. It is moderated by the current faculty chair and select committee representatives. Items posted in Faculty Notices may include information about grants, fellowship opportunities and workshops.

8. Faculty News

Select staff members and all faculty may post on this board. Faculty News may include time-sensitive University emergencies, news items, important computing and information alerts (virus warnings, software updates, etc.) and news from Human Resources.

9. Classifieds

Furman faculty, staff and students may post on this board. The classified section should be used to post messages concerning personal goods for sale and lost and found items. It is not to be used to post business advertisements or testimonials. Posts that contain profanity, opinion, unsubstantiated claims or subject matter that may be deemed to be offensive or include hate speech will be removed.

10. The Flusher

The Flusher is a restroom bulletin distributed weekly during the academic year. Items included in the Flusher are also featured on the online calendar.

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095.1 Sexual Misconduct

Created by: Dana Trebing on 02/24/2005
Category: 8 - Human Resources; 30 - Employee Relations/Communications
 
Originator: President
Current File: 095.1
Adoption Date: 03/21/2017
Reviewed for Currency: 03/21/2017
 
Replaces File: 095.1
Date of Origin: 01/19/1989
 
Classification: Faculty; Human Resources
 
In Archive? 0

095.1 Sexual Misconduct

 

A. Background

Furman University is committed to maintaining and strengthening an environment founded on civility and respect. Sexual misconduct is antithetical to the values and standards of the university community.

 

 

B. Policy

Furman University requires prompt reporting of sexual misconduct and will provide timely and fair resolution of sexual misconduct complaints. Inquiries concerning and reports of sexual misconduct are referred to Furman University’s Title IX Coordinator. The university’s sexual misconduct policy is found at http://www.furman.edu/sexualmisconduct. Substantive changes to Furman’s sexual misconduct policy will be announced to the university community in advance of adoption.

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100.0 Faculty Security

Created by: Pat Teague on 08/20/2001
Category: 1 - Academic Affairs; 00 - General
 
Originator: Board of Trustees
Current File: 100.0
Adoption Date: 04/14/2009
Reviewed for Currency: 04/14/2009
 
Replaces File: 100.0
Date of Origin: 01/25/1977
 
Classification: Faculty
 
In Archive? 0

100.0 Faculty Security

 

A. Background

The faculty cannot function at their greatest effectiveness unless there are certain guarantees of their security and professional rights.

 

 

B. Policies

The trustees have the final authority to define, set, and modify policies for the University. The trustees affirm that there should be policies that provide the faculty the security and protection to which they are entitled as members of the academic profession.

1. Individual Contract. Each full-time faculty member shall be provided with a written contract at the time of his or her employment. This document should define in specific terms the duties of the faculty member, any limitations upon his or her professional or personal conduct, salary and fringe benefits, any special commitments as to rank, promotion, and tenure, and any other matters pertinent to the responsibilities of each party to the other. The faculty member is entitled to such a contract--whether by means of a renewal letter or other form--before the beginning of each year of reemployment.

2. Academic Freedom. The trustees understand that the principle of academic freedom is vital to the faculty member's pursuit of truth in his or her discipline and to the faculty member's effectiveness in the educational process. Therefore, the trustees guarantee this right as stated in File 137.8 of the Faculty Handbook.

3. Due Process. The trustees fully support the principle of due process and guarantee that this right will be provided to tenured faculty as stated in File 131.5 and to non-tenured faculty as stated in File 198.2, both located in the Faculty Handbook.

4. Termination. Any faculty member whose contract is not to be renewed will receive written notice of that decision. The time of notice, unless the termination is for cause, will be determined by the guidelines recommended by the AAUP.

5. Equal Opportunity. The trustees pledge their full support of all Federal laws pertaining to equal opportunity and employment practices as they apply to the Furman faculty and staff.

6. Tenure. The trustees endorse the principle of tenure. Tenure should be granted only after very careful study of the faculty member's qualifications, and only to those persons who definitely have shown evidence that they will be superior teachers, active scholars, and engaged members of the University community.

7. Fringe Benefits. The trustees endorse the concept of providing fringe benefits to the faculty and staff. As long as the University is financially able to do so, it should provide such benefits as an annuity program, health and life insurance, tuition concessions for dependents, sabbatical leaves, support for professional development, and other assistance.

8. Promotions. The trustees support a procedure for granting promotions in rank to deserving and qualified faculty members. The procedure should include a reliable system of review and evaluation..

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100.1 Administration-Faculty Roles

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 00 - General
 
Originator: Faculty Status Committee
Current File: 100.1
Adoption Date: 08/20/2015
Reviewed for Currency: 08/20/2015
 
Replaces File: 100.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

100.1 Administration-Faculty Roles

 

A. Background

The faculty and administration of Furman University have fostered a relationship of mutual responsibility for the life of the University as an academic community. Both work to create a community of scholars committed to free inquiry and participatory governance.

 

B. Policy

The faculty and administration affirm their commitment to communicate with each other about their separate areas of responsibility and to consult with each other in those areas in which mutual participation in decision making is necessary or important. These areas of separate and mutual responsibility are described in the Charter, the Constitution and Bylaws of the Faculty of Furman University, the Policies and Procedures System (referred to as the Faculty Handbook in the Constitution and Bylaws of the faculty of Furman University), and contracts with individual faculty members.

 

C. Guidelines

1.  The President is responsible to the trustees for the University. This responsibility is defined in the Charter and Bylaws of Furman University. Other administrative officers of the University assist the President in carrying out his or her responsibility.

2. According to the Constitution and Bylaws of the Faculty of Furman University, as approved by the trustees and the administration, the faculty has the primary responsibility for setting academic policy, determining the curriculum, defining requirements for degrees, and conducting academic instruction.

3. The administration has the responsibility to provide the faculty with incentives, protections, services, and physical requirements for the performance of their tasks.

4. Faculty members, under the supervision of the administration (including department chairs), have the responsibility to perform their duties in accordance with the Policies and Procedures System (henceforth “PPS”). See File 000.2.

5. Alterations in the Constitution and Bylaws of the Faculty of Furman University may be made only with the approval of both the faculty and the trustees.

6. The PPS will be maintained to set forth policy statements regarding faculty status, benefits, and performance mutually agreed to by the Vice President for Academic Affairs and Dean, the President, and the faculty, in accordance with the Constitution and Bylaws of the Faculty of Furman University, Article V, Section 5, paragraph (k). It will also supply information about policies and procedures that pertain to faculty operations.

a. Alterations in PPS statements relating to routine university operations may be made by the appropriate administrative officer or faculty committee after consultation with the Policies and Procedures Committee.

b. Alterations in PPS policy statements regarding faculty status, benefits, and performance mutually agreed to by the Vice President for Academic Affairs and Dean, the President, and the faculty at large may be made in accordance with the Constitution and Bylaws of the Faculty of Furman University, Article V, Section 5, paragraph (c). Procedures for accomplishing such changes are as follows:

(1) Proposed changes may originate either with the administration or with faculty members or faculty committees. These proposed changes will be submitted to the Faculty Status Committee, which will consult with and discuss them with the appropriate officers of the administration.

(2) The proposed changes are then submitted to the Vice President for Academic Affairs and Dean and the President for their approval. Recommended alterations are then resubmitted to the Faculty Status Committee for approval.

(3) Upon joint approval by the Faculty Status Committee and the designated officers of the administration, the proposed changes will be submitted to the Policies and Procedures Committee. The Committee will review them for accuracy and consistency with established policies and will submit all approved revisions to the faculty.

(4) The recommendation must be distributed to the faculty at least one week prior to its presentation to the faculty and allowed to lie on the table at least one month (thirty days) before a vote is taken. A majority vote of the faculty is required for passage.

c. The Faculty Handbook shall include guidelines for the implementation of each policy. Proposed changes in these guidelines may originate either with the administration or with faculty members or faculty committees. In the case of policy statements regarding faculty status, benefits, and performance, the details of the guidelines may be changed by the President after due consultation with the Faculty Status Committee and the Policies and Procedures Committee. These policy statements include, but are not limited to, Files 100.1122.1131.5137.8148.1148.4152.5157.3157.91158.4161.2165.5167.8168.1185.5228.1.  No guideline, however, shall contravene the intent of the mutually agreed upon policy.

d. The Policies and Procedures Committee will regularly review the content of the PPS and keep it current.

e. The PPS will be maintained in an electronic form that is readily accessible to each member of the faculty and administration.

7. For the policy on individual contracts, see File 151.1.

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101.1 Faculty Salaries

Created by: Dana Trebing on 10/15/2004
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Administration and Faculty Status Committee
Current File: 101.1
Adoption Date: 03/12/2013
Reviewed for Currency: 03/12/2013
 
Replaces File: 101.1
Date of Origin: 05/12/1986
 
Classification: Faculty
 
In Archive? 0

101.1 Faculty Salaries

 

A. Background

For many years Furman University has provided annual salary increases for the faculty. These increases have been based on evaluations and recommendations developed by the appropriate academic department chairs, the Faculty Status Committee, and the Vice President for Academic Affairs and Dean.

 

B. Policy

Whenever budgetary considerations permit, Furman will provide annual salary increases to the faculty to keep the faculty abreast of inflation and to reward merit. These increases will be based on evaluations and recommendations by the chairs and recommendations by the Faculty Status Committee to the Dean.

 

C. Guidelines

1. Academic department chairs will prepare and send to the Vice President for Academic Affairs and Dean written evaluations of each member of their departments. The evaluations of probationary faculty will be submitted early in the Fall semester each year; those of tenured faculty, early in the Fall semester of alternate years. These evaluations should follow criteria established in File 152.2 and File 167.8.

2. Department chairs will also file with the Dean a recommendation for a merit rating in accordance with the categories established by the Faculty Status Committee.

3. Using information from faculty members' self-evaluations, department chairs' evaluations, and students' opinion surveys, the Faculty Status Committee also submits to the Dean recommendations for merit ratings for each probationary and tenured member of the faculty. (Although increasing the salary is the normal pattern, the committee or the Dean might in some cases recommend no increase.) The committee bases its recommendations on merit only, in accordance with the criteria established in Files 152.2 and File 167.8.

4. Funds available for salary increases will normally be divided into a cost-of-living pool and a merit pool. Each year the Faculty Status Committee will recommend to the Dean how the funds shall be divided and how the merit categories shall be translated into salary increases.

5. Upon receiving the recommendations of the department chairs and the Faculty Status Committee, the Dean may consult further with the appropriate department chairs before establishing the actual increases.

6. The Dean reports to the Faculty Status Committee on those instances in which the administration deviates from the recommendations of the committee. See File 198.2.

7. Merit-category recommendations for probationary faculty will apply to the next contract year; those for tenured faculty will apply to the next two contract years. Merit category recommendations for faculty whose tenure becomes effective in odd-numbered years will apply only to the next contract year to bring them into alignment with the tenured faculty evaluation cycle (see 152.2).

8. The Dean, with the President's approval, issues a contractual letter. Normally these letters are issued in April.

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102.0 Academic Calendar

Created by: Stephanie Ferguson on 11/17/2006
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee
Current File: 102.0
Adoption Date: 02/01/2017
Reviewed for Currency: 02/01/2017
 
Replaces File:
Date of Origin: 11/17/2006
 
Classification: Faculty
 
In Archive? 0

 

A. Background

 

The academic calendar helps to ensure a rigorous and stable academic program at Furman.  The university employs a semester-plus calendar to achieve such a goal.

 

B. Policy

With the approval of the Academic Policies Committee, the university has developed an algorithm, maintained by the Registrar, to establish specific dates for the academic calendar in upcoming years for all academic programs consistent with the guidelines detailed in this policy.  Deviations or changes to the algorithm require Academic Policies Committee approval.

 

 

C. Guidelines

 

1. The fall and spring semesters will comprise the traditional academic year. Semesters will include 14 instructional weeks (or a total of 68-70 class days) and a week for final examinations. Semesters will also include at least one weekday (Monday through Friday) reading/study day. 

2.  The fall semester will typically begin in late August, and the last day of exams must conclude no later than December 19.

3.  The spring semester will typically begin in early to mid-January, and final exams conclude in early May. The annual spring commencement ceremony will take place no later than the second weekend in May. 

4. Instruction during the May Experience will last 3 weeks (or a total of 14-15 class days).
 
5. The summer term will include two sessions for undergraduate day students, each five weeks in length (24-25 class days), the first beginning in early June and the second concluding in early to mid-August. The annual summer commencement ceremony will usually take place the second weekend of August each year. 

6. A single undergraduate-evening studies summer term will begin during the May Experience, and its conclusion will coincide with the end of the second session of the undergraduate day-student summer term. 

7.  In the event of university closures due to inclement weather or other unforeseen circumstances, the Provost, in consultation with the Academic Policies Committee, should consider options to provide for “make up” days to reach the original number of prescribed class meetings in each term. 

105.0 Lectureships

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 00 - General
 
Originator: Vice President for Academic Affairs and Dean
Current File: 105.0
Adoption Date: 01/15/1999
Reviewed for Currency: 09/28/1999
 
Replaces File: 105.0
Date of Origin: 04/22/1996
 
Classification:
 
In Archive? 0

105.0 Lectureships

 

A. Background

During the Campaign for Furman's Future (1980-83), three university-wide lectureships were endowed by benefactors and a grant from the National Endowment for the Humanities: the A. J. Head Lecture in the Humanities, the J. Kelly Sisk Lecture in Public Affairs, and the A. S. Reid Lecture, to be rotated among humanities departments. Subsequently, a number of endowed lecture series specific to individual departments have been established, among them the Clanton Lectures in mathematics, the Southern in chemistry, the Leverette in history, the Crabtree-Stewart in English, and the Marsh-McLennon in economics.

 

B. Policy

University-wide lectures are coordinated and arranged by the Vice President for Academic Affairs and Dean; departmental lectures are coordinated and arranged by the appropriate academic departments.

 

C. Guidelines

1. The Vice President for Academic Affairs and Dean has assigned the responsibility for coordinating university-wide lectures to the Director of Educational Services who works with the Humanities Lecture Committee and appropriate departmental chairs to select speakers.

2. The Director of Educational Services is responsible for invitations, arrangements, publicity, and hosting for university-wide lectureships.

3. Academic departments are responsible for selecting speakers, making arrangements, and handling publicity and hosting for their own endowed lectureships.

4. Departments may request the assistance of the Director of Educational Services in making arrangements for their endowed lecture programs.

5. Both university-wide and departmental lectures and topics should be chosen to appeal to a general audience of students, faculty, and local residents.

6. Except under unusual circumstances approved by the Vice President for Academic Affairs and Dean, costs for both departmental and university-wide lectures must not overexpend income available for the lecture.

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106.0 Furman University Intellectual Property Policy

Created by: Stephanie Ferguson on 08/10/2007
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Administration
Current File: 106.0
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File:
Date of Origin: 08/02/2007
 
Classification: Faculty
 
In Archive? 0

106.0 Furman University Intellectual Property Policy

 

A. Background

Furman University is committed to free and vigorous intellectual exploration and expression. Hence, the University is committed to providing an environment that supports the research and teaching activities of its faculty, students and staff. In the course of professional duties, faculty create intellectual property. As a matter of principle and practice, the University encourages all members of the Furman community to publish without restriction their papers, books, and other forms of communication in order to share openly and fully their findings and knowledge with colleagues and the public. The long-standing academic tradition that creators of works own the intellectual property resulting from their research, teaching, and writing is the foundation of the University's policy.

 

B. Policy

It is the general policy of Furman University that intellectual property shall be the property of the author or creator. Exceptions to this rule must be negotiated by the Dean of the Faculty and the Provost with the author or creator. The University encourages its faculty and students to avail themselves of intellectual property protection as defined by United States law, but encourages its members to consider the value of less restrictive access to their intellectual output in order to facilitate and enhance scholarly communications and exchange. The use of Creative Commons agreements, for example, permits the producers of intellectual property to specify a range of protections tailored to their needs and wishes.

 

C. Guidelines

1. The Dean of the Faculty and the Provost, in consultation with the President when appropriate, shall administer and interpret the policy on Intellectual Property to include any necessary negotiations for Intellectual Property rights with faculty, staff, and students.

2. The term “intellectual property” refers to tangible results of scholarship, research, teaching and advising including but not limited to inventions, creations, new processes, innovations, works of art, audio recordings, films, lecture notes, musical scores, poetry, literature, books, distance learning materials, speeches, podcasts, documentaries, slideshows, and tangible research materials; that is, all copyrightable or patentable works, and the patents and copyrights that reserve rights to them. The term “creator” signifies the individual(s) who invents, creates, authors or innovates with respect to intellectual properties.

3. The University’s Intellectual Property policy applies to works created by all classifications of faculty, staff and students of the University and to non-employees such as consultants and independent contractors, who create works on behalf of the University, unless a written agreement exists to the contrary..

4 The University may negotiate the division of ownership rights to intellectual property created under any of the following circumstances:

a. The creation of the intellectual property was funded in whole or in part by an externally sponsored research program that allocates rights to the University, or as part of any agreement which allocates rights to the University. Ownership of intellectual property created pursuant to an agreement with any sponsor will be governed by the provisions of that agreement.

b. The creation of the intellectual property required use of University resources (e.g. facilities, equipment, funding) and/or University personnel beyond that required for the creator’s professional duties for the University. In these cases, the creator and the University may negotiate the intellectual property rights and the intellectual property rights shall be shared by the creator and the University in a proportion deemed appropriate by both parties according to the particular use of University resources.

c. The creator was assigned or directed by the University to develop the intellectual property. In these cases, the University should negotiate a prior understanding or formal contract with the creator concerning ownership of the resulting intellectual property.

d. The intellectual property was created by administrators, staff or other non-faculty employees in the course of employment duties and constitutes work for hire under US law..

5. Intellectual property created by students is additionally subject to the following guidelines:

a. The University makes no claim to ownership of intellectual property created by students outside the scope of an employment relationship with the University or one of its employees, and the University makes no claim to ownership of intellectual property created by students not making substantial use of University resources (e.g. class projects).

b. Students working on a project governed by a contract or agreement to which the University is a party shall be bound by the terms of that contract or agreement.

c. Students who are directed to perform specific tasks that contribute to the creation of intellectual property (e.g. research students) will ordinarily have no rights to ownership of that work, regardless of the source of funds from which they are paid. In such cases, the party who owns the intellectual property resulting from the rest of the work will ordinarily retain ownership of the portion contributed by the student.

6. In the event of unresolved disputes concerning the interpretation of this policy and/or negotiation of intellectual property rights, the Chair of the Faculty in consultation with the creator shall convene a panel of 3 peers to make recommendations to the Dean of the Faculty and the Provost for consideration.
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107.3 Vice President for Academic Affairs and Dean

Created by: Dana Trebing on 06/15/2004
Category: 1 - Academic Affairs; 00 - General
 
Originator: President
Current File: 107.3
Adoption Date: 01/30/2014
Reviewed for Currency: 01/30/2014
 
Replaces File: 107.3
Date of Origin: 11/25/1975
 
Classification: Faculty
 
In Archive? 0

107.3 Vice President for Academic Affairs and Dean

 

A. Background

The academic program at Furman is implemented through various academic administrators and twenty-four academic departments. All these efforts are coordinated through the office of the Vice President for Academic Affairs and Dean.

 

B. Policy

The Vice President for Academic Affairs and Dean is the chief academic officer of the university and coordinates all academic aspects of university operations.

 

C. Guidelines

1. The Vice President for Academic Affairs and Dean is appointed by the President with approval of the trustees and is directly responsible to the President.

 

2. The following persons are directly responsible to the Vice President for Academic Affairs and Dean:

a. Senior Associate Academic Dean

b. Academic department chairs

c. Director of Institutional Assessment and Research

d. Director of Grants and Research Administration

e. Director of Fiscal Operations for Academic Affairs

f. Executive Director of Health Education at Greenville Health System

 

3. The duties and functions of this office include but are not restricted to:

a. appointing faculty and administrative staff under his or her general supervision;

b. appointing department chairs;

c. providing effective orientation for new faculty, department chairs, and administrative staff;

d. reviewing and approving recommendations on tenure, promotion, salary increases, benefits, and related matters for faculty and appropriate staff;

e. reviewing, approving, and monitoring all academic budgets and other budgets under his or her general supervision;

f. reviewing and approving all recommendations for sabbatical leaves and other leaves for academic and/or scholarly purposes;

g. reviewing and approving requests for funds to support faculty travel and research and professional growth;

h. providing physical facilities for all academic and many academically related programs;

i. presenting candidates for degrees at commencement;

j. representing the university (with or in lieu of the President) at conferences of higher education associations;

k. coordinating appointments to administrative committees;

l. hearing appeals from the Faculty Appeals Committee;

m. working with faculty in the development and supervision of the curriculum;

n. acting as principal administrative resource person to the Research and Professional Growth Committee and Faculty Status Committee; and

o. acting as principal academic resource person to the Board of Trustees, the Advisory Council, and the Parents' Council.

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107.4 Students with Disabilities

Created by: Stephanie Ferguson on 10/11/2000
Category: 1 - Academic Affairs; 00 - General
 
Originator: President
Current File: 107.4
Adoption Date: 11/19/2012
Reviewed for Currency: 01/03/2012
 
Replaces File: 107.4
Date of Origin: 02/10/1982
 
Classification: Faculty
 
In Archive? 0

107.4 Students with Disabilities

 

A. Background

Furman University desires to make its programs and facilities accessible to all students, employees, spectators, participants, and visitors. To aid in ensuring accessibility and compliance with the law, a task force on students with disabilities was established in 1998 to review and update the existing policy on accessibility and to make recommendations for implementation guidelines.

 

B. Policy

In compliance with the Americans with Disabilities Act Amendments Act of 2009 (ADAAA) and Section 504 of the Rehabilitation Act of 1973, Furman University will not discriminate against any person on the basis of a disability. Furthermore Furman University is committed to providing equal access to university programs and facilities to all otherwise qualified students regardless of disability. The guidelines relating to employees and applicants are found in File 832.1.

In providing equal access for students, the University will not discriminate in admissions on the basis of disability. The university will provide reasonable and appropriate accommodations to enrolled students with disabilities to ensure equal access to the academic program and to university-administered activities.

 

C. Guidelines

1. The legal definition of a person with a disability is a person who has a physical or mental impairment that substantially limits one or more major life activities of such individual; has a record of such an impairment; or is regarded as having such an impairment.

Physical or mental impairments may include, but are not limited to, mobility/orthopedic impairments, visual impairments, hearing impairments, speech impairments, specific learning disabilities, attention deficit hyperactivity disorder, psychological disabilities, neurological impairments, traumatic brain injury, or chronic medical conditions such as cancer, diabetes, or AIDS.

Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working.

2. If a student with a disability desires an accommodation, it is the student's responsibility to identify himself or herself as having a disability and to make a formal request for appropriate accommodations.

To do this, the student contacts the University's Disability Services office and requests accommodations based on a disability by completing the Initial Contact Form. Supporting documentation should be provided. Such documentation identifies the disability and the functional limitations associated with the disability, and provides a rationale for requested accommodations. The Initial Contact Form and guidelines for documentation are available on the department's web page (www.furman.edu/disability). Accommodation requests must be submitted by the student in a timely manner. Suggested timeframes are available from the Disability Services Coordinator.

3. The Disability Services office will schedule an appointment for the student with the Disability Services Coordinator to discuss the disability and possible accommodations. To ensure a thorough review of documentation, designated professionals with expertise relevant to the documentation will be consulted to provide additional input into the process of determining the most appropriate accommodations. Decisions about proposed accommodations involve a collaborative process that includes the student and the Disability Services Coordinator, who also consults with relevant professionals and with faculty and staff who oversee the program in which accommodations might be indicated.

a. Adjustment to a Requirement Within a Course

When the Disability Services Coordinator determines the accommodations that will be authorized by the Disability Services office, Disability Services staff will provide a Notice of Academic Accommodation letter to the student which the student will deliver to his/ or her professors. Once the student has obtained the letter, Disability Services notifies the professor(s) by email of the proposed accommodation. Should a concern arise regarding the appropriateness of any accommodations provided for the student, faculty and staff should contact the Disability Services Coordinator instead of discussing concerns with the student. Accommodations become active after the student discusses the letter with the professor, both parties sign it, and a signed copy of the letter is returned to Disability Services. If the proposed accommodation involves an adjustment to a requirement within a course, the professor(s) of the course will notify the Disability Services Coordinator if the proposed accommodation would substantially alter an essential element of the course. If a proposed accommodation is considered by the professor(s) teaching the course to be a substantial alteration of an essential element of the course, appropriate professionals and faculty members will confer in order to clarify what accommodations might be offered that are considered reasonable and appropriate. A student who requests an accommodation that is denied because it would substantially alter an essential element of the course may appeal that decision in writing to the Faculty Appeals Committee. (See File 190.3.) The student may appeal the decision of the Appeals Committee to the Vice-President for Academic Affairs and Dean by following the grievance process as outlined in Guideline 6.

b. Adjustment to a Requirement Within a Major

If the proposed accommodation involves an adjustment to a requirement within a student's major, the chair(s) of the major department(s) will indicate whether the proposed accommodation would substantially alter an essential element of the curriculum. If the proposed accommodation does not substantially alter an essential element of the curriculum, the Disability Services Coordinator will notify the student that the accommodation may be activated by submitting a notification letter to the chairs and working with them to finalize the arrangements for implementation. If a proposed accommodation is considered by the department chairs to be a substantial alteration of an essential element of the curriculum, appropriate professionals, faculty members, and department chairs, will confer in order to clarify what accommodations might be offered that are considered reasonable and appropriate. A student who requests an accommodation that is denied because it would substantially alter an essential element of the curriculum may appeal that decision in writing to the Faculty Appeals Committee. The student may appeal the decision of the Appeals Committee by following the grievance process as outlined in Guideline 6.

c. Adjustment to a Requirement Outside a Major

If the proposed accommodation involves an adjustment to a graduation requirement outside a student's major, the student must submit a written appeal directly to the Faculty Appeals Committee. After considering the student's statement and information provided by the Disability Services office, the Appeals Committee will allow the adjustment if it does not, in its judgment, substantially alter an essential element of the curriculum for that student. The student may appeal the decision of the Appeals Committee by following the grievance process as outlined in Guideline 6.

d. Adjustment to a Course Load

When a granted accommodation involves a student's taking a reduced course load, the University still classifies the student as full time for the purposes of residence, University insurance coverage, participation in extracurricular activities and intercollegiate athletics (pending approval by the NCAA), academic honors such as Dean's List designation, and scholarship/financial aid as allowed by federal and state guidelines. Students who are taking a reduced course load as part of an ADAAA accommodation are eligible for an exception to the comprehensive tuition fee so that they may be charged on a per-course basis. To make these arrangements, students should contact the office of the Associate Academic Dean prior to the beginning of the term in question.

All accommodations provided by the University are individualized and flexible, based on the nature of the disability and the nature of the campus' academic and physical environment.

4. The Disability Services office is committed to ensuring that all information regarding the student's disability and accommodations remains confidential as required or permitted by law.

Any information regarding a disability gained from medical or psychological evaluations shall be considered confidential as required or permitted by law. Disability Services staff may discuss the disability with faculty, staff, parents, advisors, and/or coaches if the student signs a written consent form giving permission to do so. Information about the disability will be released only with consent and will be shared with others in the institution on a need-to-know basis only.

5. Students who are dissatisfied with the determination or implementation of the accommodations provided by the University may utilize the grievance process described in Guideline 6.

6. Students who are pursuing the grievance process and feel they have been discriminated against due to their disability or who are dissatisfied with the determination or implementation of their accommodations should notify the Disability Services Coordinator as soon as possible, but no later than ninety (90) days after the determination or implementation of the accommodation in question has been made. When the accommodation in question involves an adjustment to an academic requirement, see Guideline C.3, (a) through (c), paragraph 4 for the procedure to follow. This grievance process does not preclude the use of any other review, grievance, or appeals processes as outlined in University publications. The University reserves the right to exclude attorneys from this process.

a. Step 1: Informal Review

The Disability Services Coordinator will review the concerns, obtain information from the appropriate individuals, and prepare a response to the complainant within ten (10) working days. If the concerns cannot be resolved through this informal review, then the complainant will notify the Disability Services Coordinator of the request for a formal review. This notification must occur within five (5) working days of the informal review.

If the participation of the Disability Services Coordinator in this process represents a potential conflict of interest, the Vice-President for Academic Affairs and Dean or other appropriate University officials will designate an appropriate substitute to oversee the informal review.

b. Step 2: Formal Review

The complainant will provide to the Associate Academic Dean a written statement of the concerns, including a list of persons requested to be present at the review, and the Associate Academic Dean will facilitate the remainder of the grievance process. A formal review with the complainant and the appropriate persons must be scheduled within ten (10) working days.

The complainant shall receive an answer within five (5) working days of the review session or be advised within five (5) working days of the conditions that prevent an answer and when an answer may be expected. The Associate Academic Dean is responsible for preparing and maintaining a written record of all pertinent events leading up to and including the formal review session.

If the decision reached by the formal review does not resolve the complaint or if the decision is not properly implemented, the student may file a written appeal with the Chair of the ADAAA Committee. This appeal must be received within five (5) working days after the receipt of the formal review decision.

If the participation of the Associate Academic Dean in this process represents a potential conflict of interest, the Vice-President for Academic Affairs and Dean or other appropriate university official will designate an appropriate substitute to oversee the formal review.

c. Step 3: ADAAA Review Committee

The members and Chair of the ADAAA Review Committee are appointed by the President. The President will include faculty members from each academic division, the Title IX Coordinator, the Chief Information Officer or his or her designate, the Assistant Vice President of Facilities Services or his or her designate, the Director of Academic Assistance, the Assistant Vice-President for Student Life and Dean of Students, the Assistant Athletic Director/Compliance Officer, and, as a resource, the Associate Director of Counseling. The ADAAA Review Committee members will not include the person(s) against whom the complaint is filed or anyone whose participation would create a conflict of interest. The Committee will review the written complaint and conduct whatever hearings, investigations, and fact-findings it may consider necessary, but in no case shall the investigation period exceed ten (10) working days. The Chair of the Committee will inform the complainant of the Committee's decision in writing.

If the decision from the ADAAA Review Committee does not resolve the complaint or if a response is not received within the specified period, the complainant may make a written appeal to the appropriate adjudicator within five (5) working days of the receipt of the ADAAA Committee's decision.

 Adjudicators:

1. Academic/Classroom accommodations: Vice-President for Academic Affairs and Dean

2. Student Activities or Housing accommodations: Vice President for Student Life

3. Building Access accommodations: Vice President for Finance and Administration

4. Intercollegiate Athletics accommodations: Athletic Director and Vice-President for Intercollegiate Athletics

d. Step 4: Adjudicator

The complainant, the Disability Services Coordinator, and the Chair of the ADAAA Review Committee will provide all pertinent information to the adjudicator who will review the facts and hold whatever discussions are deemed desirable or as the complainant, Disability Services Coordinator, or ADAAA Review Committee Chair may request. The adjudicator will advise the complainant, the Chair of the ADAAA Review Committee, and the Disability Services Coordinator of the recommended course of action within five (5) working days after the receipt of the appeal. The decision of the adjudicator will be the final decision for the University.

If the participation of the relevant adjudicator in this process represents a potential conflict of interest, the President will designate an appropriate substitute to oversee the final adjudication of the grievance.

...........................

108.1 Access to Personnel File

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 00 - General
 
Originator: Vice President for Academic Affairs and Dean
Current File: 108.1
Adoption Date: 01/15/1999
Reviewed for Currency: 05/29/2003
 
Replaces File: 108.1
Date of Origin: 11/01/1983
 
Classification: Faculty
 
In Archive? 0

108.1 Access to Personnel File

 

A. Background

The purpose of an official file maintained for each Furman faculty member in the Office of Academic Affairs is to provide a record of the academic qualifications and career of the faculty member while he or she is a member of the Furman faculty.

 

B. Policy

The file is maintained by the chief academic officer who has unlimited access to the file. The President may also examine the file. Upon request, the faculty member may examine the file. All other persons may see the file only with the consent of the faculty member and the chief academic officer. With such permission, the person or persons examining the file may see only those items which are pertinent to the reasons for examining that file. In all cases, Furman University will adhere to the legal stipulations pertaining to privacy of personal information.

 

C. Guidelines

1. A faculty member's file in the Office of Academic Affairs normally will contain records of academic qualifications and professional experience, contracts, and copies of correspondence pertaining to the faculty member and his or her appointment, and copies of articles, manuscripts, press releases, etc., either written by the faculty member or concerning him or her.

2. Faculty files may not be removed from the general area of the Office of Academic Affairs. Any examination of a file must take place in a location designated by the chief academic officer.

3. A request to examine a file, submitted in writing, should be received in the Office of Academic Affairs at least twenty-four 24 hours before the examination of the file is to occur.

4. The person whom the file concerns may challenge any item contained in the file. Challenges must be in writing and should be directed to the chief academic officer.

5. No material in the file may be copied except with the concurrence of the person whom the file concerns and the chief academic officer.

6. Access to a faculty member's file will not be granted to any person not associated with the University--e.g., attorneys or government officials--except by permission of both the faculty member and the chief academic officer. If either of these persons objects to such access, permission to examine the file will be granted only upon presentation of a legal subpoena.

...........................

109.1 New or Revised Academic Major

Created by: Stephanie Ferguson on 03/15/2000
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee
Current File: 109.1
Adoption Date: 01/28/2016
Reviewed for Currency: 01/28/2016
 
Replaces File: 109.1
Date of Origin: 10/08/1984
 
Classification: Faculty
 
In Archive? 0

109.1 New or Revised Academic Major

 

A. Background

The Academic Policies Committee, in cooperation with the academic administration, is charged with developing curricular policies for all undergraduate academic programs. All students at FurmanUniversity are required to complete an academic major in order to receive a bachelor's degree.

 

B. Policy

A new academic major or a substantive change in an existing major must be approved by all relevant departments and academic programs, the Academic Policies Committee, the general faculty, and the academic administration.

 

C. Guidelines

1. After departmental and programmatic approvals, a proposal for a new academic major or for substantive change to an existing academic major will be submitted first to the Dean of the Faculty, who will evaluate the resources necessary for the adoption or change.

2. The Dean of the Faculty will forward the proposal, with his or her evaluation, to the Academic Policies Committee.

3. The Academic Policies Committee will evaluate the proposal and, if it is approved, will present it to the faculty for action. (Initial consideration of new individual courses, if any, will be the responsibility of the Curriculum Committee.)

4. After approval by the faculty, the proposal will be returned to the Dean of the Faculty for approval and then sent to the Provost for final approval.

...........................

109.2 Interdisciplinary and Multidisciplinary Courses

Created by: Stephanie Ferguson on 11/11/1999
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee
Current File: 109.2
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File: 109.2
Date of Origin: 04/14/1997
 
Classification: Faculty
 
In Archive? 0

 

A. Background

Furman University has offered a variety of interdisciplinary and multidisciplinary courses for many years. Many of these courses have been offered as part of study abroad programs, but an increasing number are being offered on campus. The University encourages the development of appropriate interdisciplinary and multidisciplinary courses.

 

B. Policy

At Furman University interdisciplinary and multidisciplinary courses will be the responsibility of participating departments.

 

C. Guidelines

1. An interdisciplinary course contains a body of knowledge that cannot be identified with any single academic discipline represented by a department on campus. These interdisciplinary courses will carry an IDS prefix when listed in the catalogue. Responsibility for evaluating and monitoring the courses will remain with the participating departments.

2. A multidisciplinary course contains distinct bodies of knowledge that are identified with academic disciplines represented by different departments on campus. It involves instructors from two or more departments who teach their disciplines in separate segments. These multidisciplinary courses will be cross-listed under the prefix of each participating department. Responsibility for evaluating and monitoring the courses will remain with the participating departments.

3. The chairs of the participating departments and the Dean of the Faculty will settle questions of teaching load, course budget, and compensation, in advance of the course offering.

4. Proposals for the interdisciplinary and multidisciplinary course must be approved by the Curriculum Committee and the faculty.

...........................

109.3 Interdisciplinary minors

Created by: Dana Trebing on 05/21/2003
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee
Current File: 109.3
Adoption Date: 11/19/2012
Reviewed for Currency: 11/19/2012
 
Replaces File: 109.3
Date of Origin: 05/12/1997
 
Classification: Faculty
 
In Archive? 0

109.3 Interdisciplinary minors

 

A. Background

All students at Furman University are required to declare an academic major in order to receive a bachelor's degree. Also, a student may choose to enrich his or her academic experience and supplement his or her major by studying a specific topic from the perspectives of different academic disciplines. In order to enable students to do so effectively, Furman University has identified certain groups of existing courses, the focus of each group being a specific area or topic deemed appropriate for an interdisciplinary minor.

 

B. Policy

An interdisciplinary minor at Furman University shall consist of 16 to 24 credits (normally four to six courses) of related course work selected from no fewer than three disciplines. At least 12 of the required credits (normally three courses) shall be in courses beyond the entry level. In order for a new interdisciplinary minor to become part of the academic curriculum, the interdisciplinary minor must be approved by all departments proposing the interdisciplinary minor, the Vice President for Academic Affairs and Dean, the Academic Policies Committee, and the faculty. Substantive changes to an interdisciplinary minor must also be approved by the same entities.

 

C. Guidelines

1. Any group of interested faculty may submit a proposal for a new interdisciplinary minor. This proposal shall be submitted first to the Senior Associate Dean, who shall evaluate the resources necessary for the interdisciplinary minor. The Senior Associate Dean shall forward the proposal, with his or her evaluation, to the Academic Policies Committee, which will in turn evaluate the proposal and report its evaluation to the faculty. If the proposed interdisciplinary minor is approved by the faculty, it shall be submitted to the Vice President for Academic Affairs and Dean for final approval.

2. The Academic Policies Committee will require the following information when a new interdisciplinary minor is proposed:

a. A general description of the interdisciplinary minor.

b. A rationale for the proposed interdisciplinary minor.

c. A list of the courses in the interdisciplinary minor, with an identification of any courses specifically required. The list for each interdisciplinary minor will be published each year in the University Catalog.

d. A preliminary assessment matrix that will include: program outcomes and objectives; assessment methods and measures; start date of comparison and target levels; interpretations of results and findings; uses of results and action plans.

e. An estimate of the number of graduates who will complete the interdisciplinary minor each year.

f. An estimate of the effect that the interdisciplinary minor will have on existing departments, majors, and other interdisciplinary minors with respect to course enrollments, frequency of course offerings, and possible similarity to (or duplication of) existing programs.

g. An estimate of additional resources required for the interdisciplinary minor (e.g., faculty, staff, equipment, supplies, library materials).

h. A statement of support for the interdisciplinary minor from each participating department. The statement of support should include a record of the departmental vote on the interdisciplinary minor. Department chairs must invite those who oppose the interdisciplinary minor to submit their views in writing to the Academic Policies Committee and to the Vice President for Academic Affairs and Dean.

3. Each interdisciplinary minor will be administered by an oversight committee with a maximum of ten members composed of faculty from each department represented in the interdisciplinary minor. Members will typically serve a three-year term and membership should rotate periodically to reflect a balanced representation of the departments offering courses in the interdisciplinary minor. The Senior Associate Dean appoints the committee and its chair with advice from the participating departments. The membership of the oversight committees will be published online.

4. Normally, the chair of the committee shall be appointed for a three-year term. The chair of the committee is responsible for coordinating the program for the interdisciplinary minor and will be the contact person for communication and questions pertaining to the interdisciplinary minor. The chair of the committee is responsible for coordinating the advising of students by the committee members on the requirements of the interdisciplinary minor and keeping members aware of all changes pertaining to the interdisciplinary minor.

5. If a student has an interest in an interdisciplinary minor, the student should contact the chair of the appropriate oversight committee. The chair will then assign an appropriate faculty advisor for the interdisciplinary minor and will determine, in consultation with the oversight committee, the process by which the appropriate forms will be completed and submitted to Academic Records.

6. Minor variations from stated interdisciplinary minor requirements for an individual student must be approved by the interdisciplinary minor oversight committee chair or a person designated by the committee chair.

7. The chairs of the oversight committees for all interdisciplinary minors normally will meet at least twice a year with the Senior Associate Dean to provide an overview of their interdisciplinary minors and to enable the Deans to monitor their effectiveness and viability.

8. Substantive proposed revisions to the requirements for any interdisciplinary minor must be reviewed and approved by the Vice President for Academic Affairs and Dean, the Academic Policies Committee, and the faculty. Changes to the interdisciplinary minor deemed not to be substantive will be decided upon by the interdisciplinary minor oversight committee.

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109.4 Experiential Learning

Created by: Pat Teague on 05/15/2001
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee
Current File: 109.4
Adoption Date: 05/24/2001
Reviewed for Currency: 05/24/2007
 
Replaces File: 109.4
Date of Origin: 04/14/1997
 
Classification: Faculty
 
In Archive? 0

109.4 Experiential Learning

 

A. Background

Experiential learning is any applied activity that takes place outside the regular classroom setting for the purpose of (1) expanding knowledge of an academic field, (2) exploring opportunities for future careers, and (3) gaining practical experience. Furman actively encourages students to pursue such experiences appropriate to their disciplines and career interests.

 

B. Policy

Furman University allows academic departments to decide what experiential learning activities are appropriate for their students subject to the guidelines below and subject to approval by the curriculum committee. How much academic credit those activities will carry, how they will be evaluated, and whether or not they will count toward the major will be decided by the departments.

 

C. Guidelines

1. Independent Study. Independent study courses will be numbered "80," carry 1-4 hours credit, and will refer to a creative project or to primarily library research leading to substantial written work under the supervision and direction of a faculty member.

2. Individualized Internships. Individualized internships will be numbered "83," carry 0-4 hours credit, and refer to departmentally-approved internships developed by the student and approved by a faculty sponsor. The student, working with an on-site supervisor, will develop objectives before beginning the internship experience, write a report of his or her activities, and offer written reflection on the activity at the conclusion. Projects will be evaluated by a faculty supervisor or a representative committee within the academic department.

3. Research. Research activities will be numbered "85," carry 1-4 hours credit, and will refer to research by a student under the close supervision of a faculty member. Findings will be reported in a paper.

4. Departmental Internship Courses. Department internship courses will be numbered "86", carry 1-4 hours credit, and refer to internships developed by faculty. Students will write objectives, attend weekly seminars or regular meetings with a faculty supervisor, and write a paper at the conclusion of the experience.

5. Teaching Internship (Student Teaching). Teaching internships will be numbered "ED 75", will carry 12 hours credit, and will refer to required full-time internships in early childhood, elementary, secondary, or special education classes in the public schools arranged by the Education Department. Students will be supervised regularly in their teaching site by faculty, will attend weekly seminars with that faculty supervisor, and will complete additional departmental and state-approved requirements for certification in their teaching field.

6. A student enrolling in an independent study, independent research, or internship for which credit will be earned shall have a description of the proposed work approved by the supervising Furman faculty member and the department chair. Approval should be gained before the term in which the work will be done. The department chair will sign an approval form, with a descriptive title for the work, and transmit the form to the Office of Academic Records.

7. Individual departments will decide which of their experiential courses will be offered pass/fail. Departments may choose to offer courses for (1) a letter grade only, (2) a pass/fail grade only, or (3) a letter grade or a pass/fail grade. No course taken pass/fail may be used to satisfy a requirement for the major.

8. A student may not receive more than 12 hours credit from internship or research activities (those typically numbered "83", "85", and "86").

9. The fact that an intern receives payment (a stipend, salary, or honorarium) for his or her work does not preclude internship credit.

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109.5 The May Experience

Created by: Jeremy Cass on 04/13/2015
Category: 1 - Academic Affairs; 00 - General
 
Originator: Academic Policies Committee; May Experience Oversight Committee
Current File: 109.5
Adoption Date: 04/13/2015
Reviewed for Currency: 04/13/2015
 
Replaces File:
Date of Origin: 04/20/2015
 
Classification: Faculty
 
In Archive? 0

109.5 The May Experience

 

A. Background

Furman University offers an optional three-week May Experience term following the conclusion of the spring semester. Approved as a part of the curriculum-calendar reform instituted in 2008, The May Experience encourages innovative and intensive academic experiences. The May Experience also allows for the creation of shorter study-away trips and for the addition of domestic or international travel components to any fall, spring or summer course.

 

B. Policy

All May Experience courses will be two-credit offerings. May Experience courses cannot fulfill any general education requirement, cannot be delivered as individualized instruction, cannot duplicate catalog courses offered during the fall and spring terms, and cannot be required for any academic major. May Experience courses may count towards interdisciplinary minors or may fulfill an elective in a major.

 

1.  The May Experience is one of Furman University’s standard academic terms. Tuition for May Experience courses is included in the comprehensive fee. Student participation is strictly optional. A student may take only one May Experience course during each May Experience term. Graduating seniors may participate in The May Experience that immediately follows their graduation, either by being immediately readmitted as post-baccalaureate students, or by choosing to delay graduation in order to include The May Experience in their undergraduate program.

2.  May Experience courses must be three weeks in length. All academic work for The May Experience must be started and completed between the starting and ending dates of the term.

3.  May Experience courses will conform to all academic policies and regulations in force during the fall and spring semesters, including but not limited to File 120.1, File 120.2, File 121.1, File 121.5, File 122.2, File 122.3, File 123.1, File 127.8, and File 128.5.

4.  Although no faculty member is obligated to teach during The May Experience, the faculty shall endeavor to offer a robust array of courses during each May Experience term. The Vice President for Academic Affairs and Dean, department chairs, the Office of Study Away and International Education, and the May Experience Oversight Committee will ensure that The May Experience receives appropriate institutional support. Academic departments should offer May courses whenever feasible. The May Experience Oversight Committee will be responsible for promoting the development of courses to be offered during The May Experience term and for ensuring, in consultation with the Curriculum and Study Away Committees when appropriate, that such courses are both innovative and intensive academic experiences. See File 190.1, File 190.8, and File 190.9.

5.  May Experience courses will typically be taught by full-time probationary or tenured faculty. May Experience course proposals must be initiated within or endorsed by an academic department. Proposals from faculty members not housed in an academic department are welcomed with the approval of an academic department.

6.  The May Experience’s emphasis on innovative and engaged learning opportunities may require use of instructors who have expertise not available among the existing faculty.  Qualifications for May Experience instructors who are not full-time faculty will be determined according to the standard guidelines for part-time and adjunct faculty. See File 157.1. Courses offered by such instructors must be assigned to a specific department and department chair for administrative purposes. Because May courses often have non-traditional assignments and off-campus instructors may not be familiar with Furman’s expectations and customs for evaluation of student work, the department chair or volunteer from that department will take special care in overseeing the off-campus instructors’ syllabi, assignments, and evaluation of student work.

7.  May Experience interdisciplinary courses will receive an MXP designation. MXP courses must be assigned to a specific academic department. This department chair will assume the duties for this course as outlined in File 111.2 and will provide the instructor with appropriate departmental resources and support.

8.  May Experience courses may be coupled with fall, spring, or summer courses. With the exception of two-credit courses in which students enroll to prepare for a May Experience course, professors should not design fall or spring courses solely as preparation for a May Experience course or limit enrollment to only May Experience students. Students enrolled in a four-credit course offered in any term cannot be required to enroll in any May Experience course. Four credit courses can be prerequisites for May courses if enrollment is not linked.

9.  Students will earn two credits for successful completion of a May Experience course, even if they are unable to complete the linked course.

10. The academic administration will review courses with low enrollment and consult with the chair of the May Experience Oversight Committee, the department chair, and the instructor about the viability of any May Experience course. Because of the uniqueness of the design of May Experience courses and the special value associated with such offerings, low enrollment will not automatically result in course cancelation.

11. Separate contracts will be issued to compensate those who teach during The May Experience. Faculty may choose with the approval of their department chair between receiving a stipend for teaching a two-credit course or banking those two-credits and applying them at a later time in a future academic year.  No more than one full course release (four credits) may be used in a single academic year, and normally these will not be applied in a sabbatical year. Under extraordinary circumstances, exceptions will be considered by the Vice President for Academic Affairs and Dean and the department chair. Courses that are team-taught will require case-by case-negotiation.

——————

111.1 Continuing Education

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 111.1
Adoption Date: 03/04/2009
Reviewed for Currency: 03/04/2009
 
Replaces File: 111.1
Date of Origin: 07/16/1974
 
Classification: Faculty
 
In Archive? 0

111.1 Continuing Education

 

A. Background

The Division of Continuing Education has offered academic credit and non-credit personal enrichment programs for persons living in the greater Greenville area since 1958. The Division of Continuing Education currently consists of the following programs: Undergraduate Evening Studies, Lifelong Learning, Center for Corporate and Professional Development, Bridges to a Brighter Future, and the Osher Lifelong Learning Institute (OLLI). A full description of each of these programs is available on the Furman website.

 

B. Policy

The Division of Continuing Education strives to involve tenured and probationary Furman faculty as its primary resources for program development and instruction . Faculty may be assigned to teach in the Division of Continuing Education as part of their normal load or may be allowed to teach an additional course as an overload with additional compensation.

 

C. Guidelines

1. Undergraduate Evening Studies teaching assignments are coordinated through and approved by the department chairs and the Dean of the Faculty.

2. Priorities in the selection of faculty to teach Undergraduate Evening Studies courses are as follows:  (a) tenured and probationary faculty as part of their normal load or as an overload with additional compensation; and (b) part-time faculty from the community as approved by department chairs and the Dean of the Faculty.

3. Policies regarding the amount of overload a faculty member may teach for compensation are approved by department chairs and the administration. Department chairs reserve the right to place additional limits on faculty in cases where overload teaching would interfere with assigned duties.

4. The Director of Continuing Education (See File 111.11.) must give final approval of any faculty member selected to teach in the Division of Continuing Education.

5. The Division of Continuing Education reserves the right to cancel any course in which there is insufficient enrollment or a lack of a qualified instructor.

...........................

111.11 Director of Continuing Education

Created by: Dana Trebing on 10/31/2002
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 111.11
Adoption Date: 03/04/2009
Reviewed for Currency: 03/04/2009
 
Replaces File: 111.11
Date of Origin: 05/21/1996
 
Classification: Faculty
 
In Archive? 0

111.11 Director of Continuing Education

 

A. Background

The Division of Continuing Education (See File 111.1.) offers programs for non-credit personal enrichment and professional development and a program of academic credit courses which leads to the Bachelor of Liberal Arts degree. These programs are under the supervision of the Director of Continuing Education.

 

B. Policy

The Director of Continuing Education plans and administers Furman's Continuing Education Program including credit and non-credit programs.

 

C. Guidelines

1. The Director of Continuing Education is appointed by and directly responsible to the Dean of the Faculty.

2. The major programs for which the Director of Continuing Education is responsible are:

  • Undergraduate Evening Studies
  • Lifelong Learning
  • Osher Lifelong Learning Institute
  • Center for Corporate and Professional Development
  • Bridges to a Brighter Future

3. Special duties and functions of the Director of Continuing Education include the following:

  • Administration of the Undergraduate Evening Studies program including planning, scheduling, recruiting and admission, registrations, advising, transcript evaluation, and the interpretation and application of academic policies and procedures;
  • Oversight of credit and non-credit programs managed by the Assistant Director and the Program Directors;
  • Responsibility for Continuing Education Unit (CEU) policies , procedures, approvals and record keeping;
  • Coordination of academic policies and procedures with the Dean of the Faculty, Associate Dean and University Registrar, department chairs, Academic Policies Committee, Curriculum Committee, and the faculty;
  • Supervision and evaluation of the Continuing Education staff and faculty;
  • Coordination of the scheduling of courses with department chairs, reserving the right to make final decisions regarding course offerings and schedules;
  • Coordination of classroom assignments with the Associate Dean for Academic Records and University Registrar;
  • Responsibility for budgeting, payroll coordination, contracts, extra compensation approvals , and rates of compensation;
  • Responsibility for employing faculty, securing administrative approvals , and providing faculty support services;
  • Service on various administrative committees, representing Continuing Education.

...........................

111.2 Role of the Academic Department Chair

Created by: Dana Trebing on 02/24/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Academic Affairs and Dean
Current File: 111.2
Adoption Date: 02/24/2005
Reviewed for Currency: 02/24/2005
 
Replaces File: 111.2
Date of Origin: 09/22/1975
 
Classification: Faculty
 
In Archive? 0

111.2 Role of the Academic Department Chair

 

A. Background

The role of the chair of an academic department at Furman evolved over a substantial period of time, but a formal description of the position was not developed until the mid-1970s. The department chair has occupied a dual role in that he or she is the representative of his or her peers to the Vice President for Academic Affairs and Dean and of the Vice President for Academic Affairs and Dean to the departmental faculty (See File 000.7). The chair is also the facilitator and coordinator of departmental programs within the department and with other departments. The policy and guidelines below have been adopted to provide guidance in the numerous activities undertaken by department chairs as they now function.

 

B. Policy

The department chair is appointed by the Vice President for Academic Affairs and Dean for a three-year term and is responsible to the Vice President for Academic Affairs and Dean for the effective operation of the department. The position of department chair is designed to facilitate the teaching of the discipline to students in the most effective manner possible utilizing the competence and the abilities of the staff and the facilities available. The chair's responsibilities are understood to encompass the department's entire operation whether some duties are delegated or not.

 

C. Guidelines

1. Because of the variation in size and complexity of department operations, the responsibilities described apply in varying degree to different department chairs. The Vice President for Academic Affairs and Dean and department chair will agree on the relative importance of each responsibility to an individual department.

2. The department chair may delegate duties to members of the departmental faculty. However, responsibility for the proper execution of delegated duties remains with the chair.

3. The Vice President for Academic Affairs and Dean will evaluate the performance of each department chair.

4. The areas of responsibility which will form the basis for each department chair's job description, in addition to teaching duties, are listed below:

Personnel: All responsibilities with respect to personnel will be discharged in accordance with the university's policies and procedures and its commitment to affirmative action.

  • Faculty
  1. To evaluate all faculty members, full time or part time, who participate in all departmental programs, credit or noncredit.
  2. To schedule departmental assignments of faculty in accordance with program demands.
  3. To make recommendations to the Vice President for Academic Affairs and Dean concerning matters of faculty status (promotion, tenure, salary, termination, etc.).
  4. To assist and advise faculty in the areas of professional development, research, etc.
  5. To recruit additional faculty members as the academic program requires.
  6. To provide the departmental faculty with relevant information concerning university-wide policies.
  7. To maintain appropriate levels of faculty morale.
  8. To maintain records adequate to the department's needs on all faculty.
  9. To provide opportunity within the department for faculty members to resolve difficulties with other faculty members.
  • Departmental Staff
  1. To supervise the activities of secretarial staff and other staff.
  2. To recommend faculty salary increases and merit raises for secretarial and other staff.
  3. To hire, train, and supervise student assistants who function as departmental staff members.
  4. To provide opportunities within the department for department staff to resolve difficulties with other members of the department.
  • Students
  1. To counsel, advise, and admit students to the major.
  2. To counsel and advise majors.
  3. To maintain a system of student records for majors and graduates.
  4. To aid in the recruitment of students to the university (interviews during on-campus visits, correspondence with students applying for admission, etc.).
  5. To maintain a follow-up program for alumni majors.
  6. To aid in the career guideline and placement of majors (graduate schools, professional careers, etc.).
  7. To encourage the formation and development of student club and/or honoraries within the major.
  8. To provide opportunities within the department for students to resolve difficulties with faculty members.
  9. To provide for the recognition of academic achievement through student awards and honor programs.
  10. To aid and assist majors with respect to their interactions with other elements of the university (Appeals Committee, etc.).
  11. To supervise all departmental internship programs involving students.
  12. To formulate with the Associate Academic Dean a program for assessing effectiveness and to maintain appropriate records demonstrating assessment.

Program

  • Internal
  1. To review and evaluate all departmental offerings, i.e., the major, general education requirements, and electives.
  2. To review and evaluate departmental offerings which are a part of the general education requirement.
  3. To schedule department offerings, credit and noncredit.
  4. To coordinate the scope and standards of multi-sectional courses.
  5. To plan, coordinate, and staff summer and special programs.
  6. To provide for liaison and coordination between the department and the:
  • Vice President for Academic Affairs and Dean
  • Associate Academic Dean and the Assistant Academic Dean
  • Other Department Chairs
  • Admissions and Financial Aid Offices
  • Registrar's Office
  • Director of International Education
  • Coordinator of Study Abroad Programs
  • University Store
  • Facilities Services
  • Marketing and Public Relations
  • Director of Human Resources and Affirmative Action Officer
  • Director of Planning and Institutional Research
  • Vice President for Development
  • Faculty Committees
  • Student Organizations
  • Director of Continuing Education
  • Director of the Johnson Center
  • Associate Dean for Summer Sessions
  • External
  1. To coordinate department offerings with those of other departments.
  2. To coordinate the teaching of multidisciplinary courses.
  3. To provide seminars and/or classes of special interest to the community at large.
  4. To interpret departmental programs for the Vice President for Academic Affairs and Dean, appropriate committees, and the community at large.
  5. To coordinate liaison with:
  • Departmental alumni
  • General public
  • Local professional community
  • School teachers
  • Groups of students
  • Funding agencies
  • Professional organizations
  • Visitors
  • Other colleges and universities

Facilities

  • Use
  1. To provide for appropriate utilization control, and maintenance of departmental facilities.
  2. To provide for the purchase and the security of supplies.
  3. To account for and maintain all departmental equipment.
  • Planning
    1. To maintain a development plan to meet future departmental needs.

Budget

  • Planning
  1. To formulate the departmental budget.
  2. To recommend to the Vice President for Academic Affairs and Dean the expenditures of funds for travel and professional development.
  3. To assist in generating revenue in the areas of proposals and grants.
  • Control
  1. To coordinate the expenditures of funds from multiple budgets.
  2. To monitor the expenditure of funds with respect to amounts and timing.
  3. To coordinate the expenditures of the library budget with respect to amounts, areas of expenditure, and academic needs.
  4. To ensure the expenditure of grant money in the department consistent with university and departmental policy.
  5. To process and approve for payment all time cards and invoices charged to the departmental budget.

...........................

111.3 Chaplain's Office

Created by: Pat Teague on 08/22/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 111.3
Adoption Date: 02/18/2009
Reviewed for Currency: 02/18/2009
 
Replaces File: 111.3
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

111.3 Chaplain's Office

 

A. Background

Consistent with the heritage of the institution the University includes trained clergy among its professional staff.

 

B. Policy

The chaplain and his or her associates are responsible for providing a Christian ministry to the campus community and for coordinating campus religious activities.

 

C. Guidelines

1. The chaplain is appointed by the President and reports directly to the President.

2. Among the duties of the chaplain and staff are:

a. Pastoral ministry in crises for the Furman community--students, faculty, administration and staff, and their families;

b. Regular and continuing counseling to members of the Furman community;

c. Leadership in various religious activities on campus and administrative responsibility for all religious organizations, including supervision of volunteer chaplains;

d. Direction of Religion-in-Life series, dormitory discussions, seminars and personal growth groups, and university worship;

e. Assessing and granting or denying use of university facilities by off-campus religious groups or individuals;

f. Administration of the church-related vocations organization for students committed to or expressing significant interest in a ministry career;

g. Directing the Pastors School/Engaging Faith each summer; and

h. Administration of the facilities of the Charles E. Daniel Memorial Chapel.

...........................

111.31 University Chaplain

Created by: Pat Teague on 08/23/2001
Category: 0 - General Administration; 00 - General
 
Originator: President
Current File: 111.31
Adoption Date: 08/23/2001
Reviewed for Currency: 02/18/2009
 
Replaces File: 111.31
Date of Origin: 05/21/1986
 
Classification:
 
In Archive? 0

111.31 University Chaplain

 

A. Background

The chaplains provide Christian ministry to the Furman community and nurture campus religious life. Believing that faith and learning belong together in an academic community, the chaplains offer pastoral care and prophetic witness. They encourage an ecumenical spirit that affirms the religious traditions represented on campus. Stressing a collegial approach, the chaplains view ministry as a cooperative effort of clergy, students, faculty, and staff.

 

B. Policy

The University Chaplain is an administrative officer directly responsible to the President of the University. He or she oversees and makes recommendations concerning the religious life on campus.

 

C. Guidelines

1. The Chaplain is appointed by the President with the approval of the trustees.

2. The Chaplain's staff includes an associate, an administrative assistant, twelve campus ministers, chapel receptionist, sexton, and student assistants.

3. To encourage (with support and challenge) the Furman family in their spiritual and moral growth, the chaplains:

a. offer pastoral care and counseling to the total university community--students, faculty, administration, and staff;

b. conduct regular university worship services;

c. maintain a staff of campus ministers to serve Furman as representatives of the various major religious denominations and organizations on campus;

d. coordinate the activities of organized religious groups on campus;

e. lead in scheduling the Religion-in-Life convocation series and in administering the program;

f. provide vocational counseling and engaged learning opportunities to church-related vocations students;

g. consult and cooperate with other counseling resources on campus;

h. provide continuing theological education experiences such as the annual Furman Pastors School and the Ministers Workshop series;

i. serve as members of the Department of Religion, teaching both introductory and upper level courses;

j. counsel and consult with ministers and social service agencies in the larger community; and

k. oversee the use of the facilities in the Charles E. Daniel Memorial Chapel.

...........................

111.4 Director of Graduate Studies

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Academic Affairs and Dean
Current File: 111.4
Adoption Date: 01/15/1999
Reviewed for Currency: 04/20/2017
 
Replaces File: 111.4
Date of Origin: 04/20/2017
 
Classification:
 
In Archive? 0

111.4 Director of Graduate Studies

 

A. Background

Furman offers graduate work leading to degrees in two fields. The Master of Arts degree is offered by the Department of Education, and the Master of Science degree is offered by the Department of Chemistry. All graduate work is under the direction of a Director of Graduate Studies.

 

B. Policy

All graduate work is under the supervision of an administrative officer, the Director of Graduate Studies.

 

C. Guidelines

1. The Director of Graduate Studies is appointed by and responsible to the Vice President for Academic Affairs and Dean.

2. The Director of Graduate Studies acts as liaison between the Graduate Council and departments offering courses for graduate credit.

3. The Director of Graduate Studies is responsible for:

  • administering the admission policies and procedures recommended by the faculty and approved by the Graduate Council;
  • recommending necessary changes in admissions policies and procedures;
  • maintaining a file of all graduate students in education;
  • advising current and prospective graduate students in education;
  • preparing a description of the graduate program for distribution to prospective students, public school ersonnel, the catalogue committee and the Graduate Council;
  • scheduling graduate courses for the regular sessions, the summer sessions, and other special programs;
  • recommending staff for graduate courses that are to be taught by non-Furman faculty;
  • supervising the registration of graduate students for all programs and sessions and handling student requests for approval to take education courses for graduate credit;
  • handing correspondence related to graduate students in education;
  • publicizing the graduate program in education;
  • keeping the graduate faculty informed of policies of certifying and accrediting agencies that relate to graduate studies in education.

...........................

111.5 Associate Academic Dean

Created by: Stephanie Ferguson on 09/21/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 111.5
Adoption Date: 03/01/2012
Reviewed for Currency: 03/01/2012
 
Replaces File: 111.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

111.5 Associate Academic Dean

 

A. Background

Since 1965, the year in which the first Associate Dean was appointed, the chief academic officer has been assisted by the Associate Academic Dean. As of 2011, the Associate Academic Dean reports to the Senior Associate Academic Dean while the responsibilities remain unchanged.

 

B. Policy

The Associate Academic Dean is appointed by the Vice President for Academic Affairs and Dean, and is responsible to the Senior Associate Academic Dean.

 

C. Guidelines

1. The Associate Academic Dean normally teaches one course per year.

 

2. The duties and responsibilities of the Associate Academic Dean include the following:

a. Advise students and faculty concerning academic policies and procedures;

b. Hear students' requests for exceptions to academic regulations and deadlines;

c. Verify reasons for student class absences, and coordinate faculty notification of official excused absences;

d. Coordinate academic probation regulations. Notify students of probation status, including academic suspension and dismissal, and of the grades needed to return to good standing.

e. Administer the adjudication process of alleged cases of academic dishonesty;

f. Administer the process of student appeals of grades;

g. Oversee and coordinate the process by which students are readmitted to the university;

h. Oversee and coordinate the processes by which students are permitted a leave of absence from the university;

i. With the Vice President for Student Life, coordinate student withdrawals for medical reasons;

j. Supervise and coordinate procedures for student evaluation of instruction and the posting of faculty

notices;

k. Work with the chair of the faculty Appeals Committee, the Office of Academic Records, and students to facilitate the processing of students' academic appeals;

l. Communicate with the University's NCAA compliance officer and the Athletic Director concerning students' eligibility for varsity competition;

m. Serve on the President's Council, Athletics Committee (ex-officio), Academic Policies Committee, Curriculum Committee, Calendar Committee, Awards and Financial Aid Committee (Chair), Crisis Management Committee, Behavior Intervention Team, Retention Committee (Co-chair), and other committees as appointed by the Vice President for Academic Affairs and Dean;

n. Supervise the Assistant Academic Dean for Advising, the Director of Academic Assistance, and the Disability Services Coordinator. Co-supervise the Administrative Assistants to the Office of the Academic Deans; and

o. Assist the Vice President for Academic Affairs and Dean and the Senior Associate Academic Dean as requested.

...........................

111.51 Assistant Academic Dean for Advising

Created by: Stephanie Ferguson on 09/21/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 111.51
Adoption Date: 03/01/2012
Reviewed for Currency: 03/01/2012
 
Replaces File: 111.51
Date of Origin: 04/22/1996
 
Classification: Faculty
 
In Archive? 0

111.51 Assistant Academic Dean for Advising

 

A. Background

In 1998, the Vice President for Academic Affairs and Dean appointed an Assistant Academic Dean to assist the Associate Academic Dean.  As of 2001, the Assistant Academic Dean's title changed to Assistant Academic Dean for Advising and the responsibilities became as listed below.

 

B. Policy

The Assistant Academic Dean for Advising is appointed by the Vice President for Academic Affairs and Dean and is responsible to the Associate Academic Dean.

 

C. Guidelines

1. The Assistant Academic Dean for advising normally teaches one course per year.

 

2. The duties and responsibilities of the Assistant Academic Dean include the following:

 

a. Administer the Academic Advising Program, including assigning advisors to all new students prior to matriculation in August; supervising the schedule of advising meetings during new student orientations; preparing informational and procedural materials for advisors; providing educational programs for new and experienced advisors; chairing the Advising Committee; updating web pages related to advising, course planning, and registration; and supervising procedures for maintaining advising assignments in the student database.
b. Supervise procedures for recording student's change of academic advisors and making advisor re-assignments when advisors go on leave or study away programs;

c. Advise and counsel students on academic matters with particular attention to students experiencing academic difficulty. Refer students to other campus resources where appropriate;  

d. Communicate with faculty about students' absences from class. With the Assistant Vice-President for Student Life and Dean of Students administer the Student Alert System wherein students are contacted if they have missed three or more consecutive class days. Intercede and refer such students if the absences are found to be due to serious health problems or other difficulties;                         

e. Collaborate with Student Life staff to plan new student orientation programs as well as first year, sophomore year and junior-senior year experiences;

f. Serve as the academic liaison to the Engaged Living Program;

g. Supervise the Pre-Health and Pre-Law program advisors;

h. Supervise the coordination of the annual Academic Awards Banquet;

i. Serve on the Academic Advising Committee (chair), Calendar Committee, Retention Committee, Behavior Intervention Team and other committees as appointed by the Vice President for Academic Affairs and Dean, Senior Associate Academic Dean or Associate Dean;

j. Assist the Vice President for Academic Affairs and Dean, Senior Associate Academic Dean, and the University Registrar in monitoring and adjusting course offerings;

k. Perform other duties as assigned by the Vice President for Academic Affairs and Dean, Senior Associate Academic and Associate Academic Dean;

l. Co-supervise the Administrative Assistant(s) to the Assistant Academic Deans.

...........................

111.6 Associate Dean and University Registrar

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Academic Affairs and Dean
Current File: 111.6
Adoption Date: 01/19/1999
Reviewed for Currency: 04/20/2017
 
Replaces File: 111.6
Date of Origin: 04/20/2017
 
Classification:
 
In Archive? 0

111.6 Associate Dean and University Registrar

 

A. Background

The offices of Associate Dean for Academic Programs and Associate Dean for Academic Advising, which developed out of a division of duties imposed upon the Associate Academic Dean by the Kellogg grant (1976), were restructured at the close of that grant and the office of Associate Dean and University Registrar was created.

 

B. Policy

The Associate Dean and University Registrar is an administrative officer who assists the Vice President for Academic Affairs and Dean in matters related to students' academic work.

 

C. Guidelines

1. The Associate Dean and University Registrar is appointed by the President after consultation with the Vice President for Academic Affairs and Dean. The position is full-time with faculty status and reports to the Vice President for Academic Affairs and Dean.

2. The duties and functions of the office include the following:

  • advises both students and faculty concerning academic polices and procedures;
  • advises students on academic and/or personal problems;
  • determines academic probation status of students and informs the Associate Academic Dean of grades needed to be removed from academic probation;
  • serves on the following faculty committees: Academic Advising, Academic Policy, Curriculum, Cultural Life Program, Student Counseling, Calendar;
  • serves on the "Who's Who Among Students":  Selection Committee;
  • coordinates pre-registration, On-Line-Add-Drop (OLAD) and Enrollment Day;
  • evaluates and approves credits of all transfer students and advises these students regarding their individual urricular requirements;
  • evaluates and approves correspondence work;
  • evaluates all re-admission applicants;
  • advises re-admitted students and their advisors as regards individual curricular/ graduation requirements;
  • participates in orientation of new students;
  • evaluates and approves college credits of entering freshmen;
  • establishes the Final Exam Schedule;
  • mails copies of Fall Term Mid-Term Grade Reports, with a letter of explanation, to parents and guardians of all new students;
  • certifies graduates to the faculty;
  • coordinates academic awards and the Annual Awards Banquet;
  • assists in preparation of the Furman University Catalogue;
  • works closely with the Director of Academic Assistance, the Director of Counseling, the Director of Disability Services, and the chaplains;
  • interprets NCAA Regulations;
  • coordinates, with the Athletics Academics Counselor, the processing of the "Student-Athlete Program of Studies and Progress Towards the Degree" forms;
  • accepts assignments from the Vice President for Academic Affairs and Dean;
  • supervises the numerous functions and responsibilities of the Registrar's Office;
  • organizes the line of march for Commencement;
  • organizes the receiving of diplomas by students;
  • helps organize the rain plan for Commencement;
  • actively participates in professional organizations;
  • responsible for the completion of numerous federal and state government reports;
  • works closely with the Associate Academic Dean;
  • works closely with Computing and Information Services;
  • member of Leadership Team for Datatel;
  • responsible for completion of the NCAA graduation study; and
  • administers the Cultural Life Program.

...........................

111.7 Vice President for Enrollment Management

Created by: Stephanie Ferguson on 12/14/1999
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: President
Current File: 111.7
Adoption Date: 03/21/2017
Reviewed for Currency: 03/21/2017
 
Replaces File: 111.7
Date of Origin: 05/21/1986
 
Classification:
 
In Archive? 0

111.7 Vice President for Enrollment Management

 

A. Background

Until 1992, all enrollment functions of the university reported to the Vice President for Academic Affairs and Dean. In 1992, the new position of Vice President for Enrollment was created to oversee these activities. The position was eliminated in 2012 and reestablished in 2015 as Vice President for Enrollment Management. 

 

B. Policy

The Vice President for Enrollment Management serves as the chief enrollment manager for the university and reports to the President.

 

C. Guidelines

1. The Vice President for Enrollment is appointed by the President and approved by the Board of Trustees.

2. The following persons report directly to the Vice President for Enrollment Management:

  • Associate Vice President for Enrollment Management and Dean of Admissions
  • Associate Vice President for Enrollment Management and Director of Financial Aid
  • Dean of International Admissions

3. Duties and functions: Primary responsibilities involve the development, implementation and management of the university’s strategic enrollment plan and the coordination of activities related to student recruitment, student administrative services, and enrollment research.  Areas of responsibility include admissions, financial aid, and enrollment services, such as:

  • Achieving institutional enrollment goals related to student body size, academic profile, student diversity, institutional measures of market position and revenue;
  • Utilizing financial aid optimization strategies effectively;
  • Communicating institutional enrollment priorities to internal and external constituencies;
  • Serving as a resource for the university in matters related to the higher education market place;
  • Integrating nationally-accepted best practices into the enrollment management activities; and
  • Providing enrollment and market research and analysis to support institutional decision-making.

...........................

111.8 Director of Admissions

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Enrollment
Current File: 111.8
Adoption Date: 03/10/2008
Reviewed for Currency: 03/10/2008
 
Replaces File: 111.8
Date of Origin: 05/21/1986
 
Classification: Faculty
 
In Archive? 0

111.8 Director of Admissions

 

A. Background

The Admissions Office is responsible for administering the admissions process for the undergraduate day program as determined by the faculty admissions committee. The Director of Admissions supervises this office.

 

B. Policy

The Director of Admissions reports to the Vice President for Enrollment for matters concerning the recruitment programs and admissions procedures for all the undergraduate students in the day program.

 

C. Guidelines

1. The Director of Admissions is appointed by the Vice President for Enrollment.

2. The Director of Admissions is charged with giving leadership to the professional staff of the Admissions Office: admissions counselors and a support staff.

3. The duties and functions of the director include the following:

  • Direct the program of recruitment of students including travel of staff, development of promotional literature, on-campus programs for prospective students and high school counselors;
  • Serve as a liaison to the Admissions Committee and be responsible for providing this committee with information required to do its work as well as putting into practice the policies developed by this committee in making decisions on applications for admission;
  • Interview prospective students and their parents and represent the university at high school college
  • Information programs;
  • Develop and recommend the budget for operating the Admissions Office and be responsible for expediting programs within this budget;
  • Serve on several important university committees, both faculty and administrative;
  • Represent the university at professional meetings (College Board, National Association of Collegiate Admissions Officers, etc.).

...........................

111.9 Director of Financial Aid

Created by: Dana Trebing on 02/10/2003
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Enrollment
Current File: 111.9
Adoption Date: 04/14/2009
Reviewed for Currency: 04/14/2009
 
Replaces File: 111.9
Date of Origin: 05/21/1986
 
Classification: Faculty
 
In Archive? 0

111.9 Director of Financial Aid

 

A. Background

Title IV of the Higher Education Act of 1965, as amended, requires that higher education institutions have an office dedicated to the delivery of federal financial aid funds. A large percentage of Furman students depend on financial aid to help finance their college education. Furman has a financial aid office to help secure aid for students' use and matches students' needs for aid with amounts and kinds available.

 

B. Policy

The Director of Financial Aid is responsible to the Vice President for Enrollment for administering all the University's financial aid programs. Guidelines for awarding scholarships are approved by the Awards and Financial Aid Committee.

 

C. Guidelines

1. The Director of Financial Aid is appointed by the Vice President for Enrollment.

2. The Director of Financial Aid supervises the work of all staff in the Office of Financial Aid.

3. Special duties and functions include but are not limited to the following (may be delegated to other financial aid staff as deemed appropriate):

a. counsel with individuals who need financial advisement prior to and during their enrollment at Furman;

b. analyze and review all data submitted by financial aid applicants in support of requested aid;

c. ascertain a student's eligibility and create "financial aid packages" consisting of scholarships, grants, work and loan monies for these students;

d. keep informed on all regulations concerning federal, state and institutional aid programs. Submit Fiscal Operations Report and Application to Participate (FISAP), Pell/ACG/SMART electronic reports, and reports to South Carolina state agencies each year and maintain required records.

e. submit budgets for institutional scholarship accounts and control and manage these scholarship monies within the allotted budgets;

f. correspond with various donors, both individuals and foundations, of scholarship resources;

g. cooperate with Computing and Information Services in organizing an effective delivery system for needed data;

h. coordinate information and applications on the Office of Financial Aid Web site;

i. approve students for the Federal Work-Study Program (FWSP) and maintain FWSP records;

j. develop and implement a comprehensive educational financing program that supports Furman's strategic and marketing plans;

k. serve as a member of the University's Administrative Council;

l. assist in the pursuit of university-wide goals through participation in inter-institutional and community activities;

m. represent the Office of Financial Aid and Furman University in interviews with the media;

n. participate in enrollment management decision strategies, modeling, recruitment and retention activities;

o. participate in national, regional, state and professional financial aid associations.

...........................

112.6 Study Away Program Administration

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Vice President for Academic Affairs and Dean
Current File: 112.6
Adoption Date: 11/01/2011
Reviewed for Currency: 11/01/2011
 
Replaces File: 112.6
Date of Origin: 06/10/1977
 
Classification: Faculty
 
In Archive? 0

112.6 Study Away Program Administration

 

A. Background

Furman University conducts faculty-led study away programs and coordinates affiliate and exchange study away programs for students.

 

B. Policy

All study away programs will be conducted so as to provide adequate supervision, generate maximum benefit to the participants, and ensure strict fiscal controls.

 

C. Guidelines

1. Study away programs are reviewed and approved according to the guidelines set forth in Policy 190.8. The Vice President for Academic Affairs and Dean has final administrative responsibility for all study away programs.

2. Study away programs will be administered in accordance with Policy 367.5 regarding risk management for off-campus programs.

3. The faculty director is responsible for the administration of all aspects of the program as outlined on the website of the Office for Study Away and International Education and in the Faculty Study Away Handbook. The handbook is provided to all faculty participating in approved programs and is also available on request. The Office for Study Away and International Education will provide training workshops for faculty involved in study away programs.

4. Each faculty director presents a proposed program budget to the Study Away Committee and the Assistant Academic Dean for Study Away and International Education for approval. Within four weeks following the conclusion of a program, the faculty director will file a final budget report with the Assistant Academic Dean for Study Away and International Education, and will submit a reconciliation of advanced university funds to the Bursar.

5. Student evaluations of the program and associated courses should be completed for all Furman faculty-led study away programs in a manner consistent with Policy 122.2. The Office for Study Away and International Education and the Office of the Assistant Academic Dean will provide clear instructions for faculty on procedures for student evaluation.

6. Students participating in study away programs are enrolled in a placeholder course by Academic Records. When all grading for the program courses is complete, faculty directors will submit a grading package including the individual courses each student completed and a final grade for each course. Grades for study away courses must be submitted no later than forty calendar days after the program has concluded.

...........................

117.1 Overload Teaching for Extra Compensation

Created by: Stephanie Ferguson on 11/17/2006
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 117.1
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File: 117.1
Date of Origin: 02/18/1975
 
Classification: Faculty
 
In Archive? 0

117.1 Overload Teaching for Extra Compensation

 

A. Background

Overload teaching at Furman is limited and restricted to situations of special need, with each case approved on an individual basis. Overload teaching may be compensated with released time or additional remuneration. The expansion of credit courses in the Continuing Education Division and graduate programs has brought about a need for more overload teaching.

 

B. Policy

Any faculty member may participate in overload teaching for additional compensation or released time.

 

C. Guidelines

1. Overload duties should be assigned equitably among all faculty members who desire to participate.

2. Faculty members must be teaching a full load (See File 185.5) in order to quality for overload compensation. Department chairs reserve the right to limit overload teaching of faculty in cases where such teaching would interfere with assigned duties.

3. Faculty members may be permitted to teach no more than one course as an overload for additional compensation during any one academic year. Overloads may be taught as a part of the regular academic program, Continuing Education, or graduate programs. Exceptions may be granted under unusual circumstances with approval from the department chair (or budget unit head) and the Dean of the Faculty.

4. Faculty members who have not taught an overload during the previous academic year should be granted priority for summer teaching assignments. Summer session teaching does not constitute an overload. (See File 118.1.)

5. All teaching overloads must be requested and approved in writing prior to the beginning of the term. Approvals must be granted by the department chair and the Dean of the Faculty.

6. The rate of compensation for full-time faculty teaching an overload as a part of the regular academic program, Continuing Education, and the graduate program is set annually.

...........................

118.1 Organization: Summer Session

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 118.1
Adoption Date: 03/03/2011
Reviewed for Currency: 03/03/2011
 
Replaces File: 118.1
Date of Origin: 07/16/1974
 
Classification: Faculty
 
In Archive? 0

118.1 Organization: Summer Session

 

A. Background

The Furman University Summer Sessions are organized separately from the regular academic year and are designed to provide both enrichment and remedial opportunities for undergraduate and graduate students or recertification opportunities for teachers.

 

B. Policy

The Chief Academic Officer or his or her designee oversees the summer sessions. Separate Summer Session teaching-only contracts are issued to compensate instructors.

 

C. Guidelines

1. No faculty member is obligated to teach in Furman Summer Sessions, nor can the University guarantee summer teaching for any member of the faculty.

2. In order to teach in a summer session, a faculty member must be recommended by the department chair and approved by the Chief Academic Officer or his or her designee..

3. Academic departments should provide for a rotation of members for summer teaching.

4. Academic departments should offer a variety of courses and programs for both undergraduate and graduate students where appropriate.

5. Special programs designed to appeal to particular groups, such as teachers in the public schools, are encouraged for the summer.

6. The salary scale for summer work is determined by the administration in view of available resources.

7. Academic considerations will be paramount in the decision-making about course offerings. Instructors will be contacted when courses enroll five or fewer students about the feasibility of proceeding with the offering. Cancellation decisions for summer courses normally will be made no later than two weeks prior to the start date for any course section.

...........................

119.1 Teacher Education Program

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 10 - Organization
 
Originator: Academic Administration
Current File: 119.1
Adoption Date: 03/13/2006
Reviewed for Currency: 03/13/2006
 
Replaces File: 119.1
Date of Origin: 09/05/1984
 
Classification: Faculty
 
In Archive? 0

119.1 Teacher Education Program

 

A. Background

Teacher education at Furman is a University program administered by the Director of Teacher Education. The Chair of the Education Department serves as Director of Teacher Education.

 

B. Policy

The Education Department has the primary responsibility for initiating and implementing recommendations regarding the policies and procedures of the Teacher Education Program. The responsibility for the program is shared by the Education Department and the Teacher Education Committee.

 

 

C. Guidelines

 

 

1. The Education Department

(a) recommends policies and procedures for the Teacher Education Program to the Teacher Education Committee and votes final approval upon receiving the written endorsement from that committee. (If final approval is not voted, the Education Department must return its objection(s) in writing to the committee for further consideration. Approved recommendations which are acceptable to both the Education Department and the Teacher Education Committee will become part of the official policies and procedures of the Teacher Education Program);

(b) establishes policies and procedures appropriate to the certification programs;

(c) recruits students for the Teacher Education Program;

(d) processes applications for admission to the Teacher Education Program;

(e) advises students regarding program requirements and state mandates for certification;

(f) coordinates the required field and clinical experiences;

(g) ensures that the content required to meet external accreditation standards is addressed throughout the Teacher Education Program;

(h) maintains contact with alumni of the Teacher Education Program.

2. The Director of Teacher Education

(a) assumes a co-leadership role with the accreditation coordinator for NCATE and other accreditation self-studies;

(b) serves as a member of the departmental Program Review Committee and the Graduate Council;

(c) represents Furman University at meetings of the South Carolina Education Deans Alliance (SCEDA);

(d) represents Furman University at meetings of the South Carolina State Department of Education and the State Board of Education;

(e) chairs the Teacher Education Committee and coordinates Teacher Education Program efforts within the department and across departments;

(f) monitors certification regulations and regulation changes and informs appropriate departments and faculty;

(g) monitors the admission of teacher candidates to the Teacher Education Program;

(h) recommends to the South Carolina State Department of Education that teacher candidates who complete the Teacher Education Program be issued appropriate teaching certificates;

(i) monitors student progress to ensure that they meet academic guidelines set by the Teacher Education Program and/or the terms of the scholarships available to those intending to teach.

3. The Teacher Education Committee is appointed annually by the Provost in consultation with the Director of Teacher Education.  The Committee, consisting of faculty representing each certification,

(a) reviews new policies and procedures for the Teacher Education Program as recommended by the Education Department;

(b) endorses recommendations or suggests modifications, and returns its recommendations in writing to the Education Department;

(c) may suggest changes regarding policies and procedures and may recommend new policies and procedures.  Changes and new policies, however, must be approved by the Education Department, which may consult with the Committee as appropriate.

4. Participating academic departments

(a) designate faculty members to serve as department advisors for students completing the Teacher Education Program;

(b) inform students of teaching as a career option and encourage qualified students to pursue it;

(c) maintain an accurate worksheet of certification requirements;

(d) ensure that all departmental courses designated on certification worksheets meet the appropriate standards; and

(e) identify faculty qualified to assist in the evaluation of student interns.

 ...........................

120.1 Faculty Absences

Created by: Dana Trebing on 05/12/2003
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Faculty Status Committee
Current File: 120.1
Adoption Date: 10/20/2015
Reviewed for Currency: 10/20/2015
 
Replaces File: 120.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

120.1 Faculty Absences

 

A. Background

At times a faculty member must be absent from class or other University obligations because of illness or other legitimate reasons.

 

B. Policy

Faculty members are expected to meet all scheduled classes unless university responsibilities or personal emergencies force them to be absent.

 

C. Guidelines

1. Faculty should discuss anticipated absences from the campus and classes with the department chair.

2. In case of absence for an emergency the department chair should be notified; if the department chair is not available, faculty should notify the Dean of the Faculty.

3. Absences from class should be arranged to interfere as little as possible with the academic process.

4. For prolonged absences, the department chair and the Dean of the Faculty will make arrangements to have the faculty member's responsibilities covered until he or she returns.

5. Faculty requesting a leave of absence for professional or personal reasons should consult File 165.5, "Leaves of Absence"

6. Cases of extended or permanent disability are handled individually and medical prognosis and insurance coverage will be taken into consideration See File 815.1, "Family and Medical Leaves of Absence".

...........................

120.2 Student Absences from Class

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Policies Committee
Current File: 120.2
Adoption Date: 05/02/2008
Reviewed for Currency: 05/02/2008
 
Replaces File: 120.2
Date of Origin: 09/11/1995
 
Classification: Faculty
 
In Archive? 0

120.2 Student Absences from Class

 

A. Background

Exercising their historical freedom and responsibility to set individualized class attendance policies for each of their courses, faculty employ a broad spectrum of policies governing students' absences from class and their options for making up work that is missed. Differences among courses and instructors may lead to confusion or misunderstanding on the part of students unless the policy for each course is clearly stated.

 

B. Policy

Each faculty member is expected to establish a policy governing student absences, both "excused" and "unexcused," and to publish this policy in the course syllabus each term. Unless the instructor announces otherwise, the policy stated in the university catalogue will be in effect.

 

C. Guidelines

1. The absence policy should state clearly the total number of absences allowed in the course and the penalty that will be imposed if the student exceeds the number allowed.

2. The policy should clarify what distinction, if any, the instructor makes between "excused" and "unexcused" absences. Professors who distinguish among reasons for absences should note the remaining guidelines listed below.

3. In the commonly accepted meaning, "excused" absences are those occurring when a student is ill; when other circumstances beyond a student's control prevent class attendance; when a student attends a required extracurricular activity, such as a field trip; or when a student is officially representing Furman in a scheduled activity, such as a musical performance, a scientific conference, or an intercollegiate athletic event.

4. Students who miss class with an excused absence should not be unfairly penalized for the work missed, but they are fully responsible for such work. Furthermore, if an instructor has established an attendance policy that limits the total number of absences allowed, excused absences do count against that limit.

5. The course syllabus should specify in detail the instructor's policy concerning a student's ability to make up work because of an excused absence. For example, if the policy is that a test can be made up only if taken earlier than the scheduled date and only with five class days' advance notice, then this fact should be clearly stated in the syllabus.

6. The student's role in the case of an anticipated excused absence is to notify the professor well in advance of the absence, to support the request with appropriate documentation, and to assume the full responsibility for making up work that is missed, in the manner specified in the course syllabus. The student must also keep count of total absences in the course in order to avoid earning an "F" for excessive absences, if that is the policy in a particular course.

7. The following procedures have been used in recent years to govern the documentation of excused absences: For short-term illnesses, a student should show the professor a note from the infirmary. For more serious illnesses requiring hospitalization or travel home, a university nurse or the Associate Academic Dean will obtain medical documentation and send a written statement to each of the student's professors. Absences due to a death in the family, religious observance, or other factors beyond the student's control will also be verified by the Associate Academic Dean.

8. When a faculty or staff member sponsors an event for which the participating students' absences are requested to be excused, the sponsor should record the request through the office of the Associate Academic Dean at least one week before the scheduled event, if possible. After this documentation is recorded in that office, the sponsor will be responsible for photocopying the request form and distributing it to the participating students, who will in turn give it to their course instructors at the time they inquire about arrangements to make up work that will be missed.

9. Rescheduling of a final exam for any reason, by either a student or a professor, must be approved in advance by the Associate Academic Dean. (See the "Examinations" sections of the university catalogue. Note that no special permission is needed if a faculty member wishes to allow a student to take an examination with students in another section of the same course.) A student's request to reschedule a final exam will be considered only in the case of serious illness or other circumstances beyond the student's control.

...........................

121.1 Office Hours for Faculty Members

Created by: Dana Trebing on 05/12/2003
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 121.1
Adoption Date: 10/20/2015
Reviewed for Currency: 10/20/2015
 
Replaces File: 121.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

121.1 Office Hours for Faculty Members

 

A. Background

The philosophy of the university is that faculty should regularly be available to students.

 

B. Policy

Every faculty member is expected to be available for formal and informal student contacts and to encourage such contacts.

 

C. Guidelines

1. Faculty should make clear to their classes that they are available to discuss students' work in the course and indicate a procedure for students to arrange to see them.

2. Office hours and class schedule should be posted in locations readily accessible to students.

...........................

121.2 Committee Service

Created by: Dana Trebing on 05/12/2003
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 121.2
Adoption Date: 02/01/2011
Reviewed for Currency: 02/01/2011
 
Replaces File: 121.2
Date of Origin: 07/01/1974
 
Classification: Faculty
 
In Archive? 0

121.2 Committee Service

 

A. Background

Faculty members at Furman share University governance through committee participation. In a given year approximately half the members of the faculty serve on one or more standing faculty committees. Members are elected annually by the faculty and serve for one year, although reelection is common up to a maximum of three terms on any committee. In addition there are administrative standing committees, members of which are appointed. And from time to time special committees are appointed by administrative officers or by the Chair of the Faculty or are elected by the faculty.

 

B. Policy

Service on faculty and administrative committees is a recognized faculty duty at Furman. Each member of the faculty is expected to contribute to the welfare of the University through engaged participation in committee service (see Article V. Committees).

 

C. Guidelines

1. If a faculty member is nominated or appointed to a committee, in the absence of any serious objection, he or she is expected to accept committee membership.

2. Normally no one serves on more than two committees--one faculty, one administrative--at the same time.

3. Faculty members in their first year at Furman are excused from committee service.

4. Reasonable representation of academic divisions and departments is a goal when committee assignments are made.

5. Membership and responsibilities of faculty committees are found in the faculty constitution.

6. Appointments to administrative committees are coordinated by the Dean of the Faculty.

7. The procedure for electing faculty committees is described in the Constitution and Bylaws of the Faculty of Furman University.

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121.3 Academic Advising

Created by: Stephanie Ferguson on 10/15/2004
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Faculty Status Committee
Current File: 121.3
Adoption Date: 04/23/2012
Reviewed for Currency: 04/23/2012
 
Replaces File: 121.3
Date of Origin: 03/14/1988
 
Classification: Faculty
 
In Archive? 0

121.3 Academic Advising

 

A. Background

While individual students are ultimately responsible for the decisions they make regarding their academic programs, the University recognizes its mission to provide students with personalized academic advising throughout their time at Furman.

 

B. Policy

All full-time faculty members are responsible for participating in the academic advising program.  Part-time faculty who express an interest in the advising program may serve as academic advisors for majors in their department and for students who have yet to declare a major, if approved by the appropriate Department Chair and the Vice President for Academic Affairs and Dean.  Administrators and professional staff members who express an interest in the program may serve as academic advisors for students who have yet to declare a major if approved by the Assistant Academic Dean for Advising and the Vice President for Academic Affairs and Dean.  Once a student declares a major, he/she will be assigned to a faculty advisor in the appropriate department(s).

 

C. Guidelines

1. All faculty members are to be familiar with the academic regulations contained in the Furman University Catalog.

2. Faculty members are expected to offer all their advisees the opportunity to meet with them to discuss courses and academic matters during the registration periods for fall and spring semesters.  Additional meetings during the academic year are encouraged, with more frequent meetings expected for first year students.

3. The Assistant Academic Dean for Advising will assign first year students to advisors and will supervise the academic advising program.  Faculty members will normally be assigned a reasonable number of new students to advise each year that will take into consideration their total advising load.

4. Department chairs are responsible for coordinating the advising of majors (see File 111.2, C. 4.).  All full-time faculty will generally be expected to advise majors.  The Chair will attempt to assign majors in an equitable fashion so that the advising load is evenly distributed throughout the department.  The Office of the Assistant Academic Dean for Advising can assist the Chair in determining the total number of advisees that an advisor has been assigned, including students who have not yet declared majors.

5. Probationary faculty in their first year of service are excused from advising responsibilities.

6. Normally, faculty conducting study abroad programs will be assigned no advising responsibilities while they are away from Furman.  Depending upon the term and duration of the program, however, they may be assigned first year students as advisees.

7. Normally, faculty on sabbatical leave or other approved leave will not be expected to perform advising responsibilities while on leave and will not be assigned first year students as advisees that year.

8. In rare cases, other faculty members having unusually heavy responsibilities may be excused from advising by the Vice President for Academic Affairs and Dean.

9. The Assistant Academic Dean for Advising will conduct annual New Advisor Orientation sessions.  Review sessions for current advisors will be held as deemed appropriate based on changes in the curriculum or registration procedures. Professional development sessions will be offered annually for all academic advisors with participation being desirable but optional.

10. Academic advisors should be prepared to make referrals to appropriate campus professionals if their advisees disclose personal problems that require further attention.

11. Department chairs, the Faculty Status Committee, and the Vice President for Academic Affairs and Dean will take advising into account (see Files 101.1 and 157.3) when considering faculty members for promotion and/or tenure, and annual salary increases.  Faculty members may request documentation of especially effective advising from the Office of the Assistant Academic Dean for Advising for their tenure and promotion files and annual evaluations.

...........................

121.5 Student Academic Integrity

Created by: Stephanie Ferguson on 11/03/2005
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Policies Committee
Current File: 121.5
Adoption Date: 03/02/2015
Reviewed for Currency: 03/02/2015
 
Replaces File: 121.5
Date of Origin: 10/09/1978
 
Classification: Faculty
 
In Archive? 0

121.5 Student Academic Integrity

 

A. Background

Furman affirms that integrity is the foundation of the academic enterprise and is essential both to the validity of the educational process and to the healthy functioning of the learning community. Furman aspires to engage the entire campus in the promotion of the values of integrity.  The Student Handbook and Furman’s Academic Integrity Website provide additional information for students and faculty concerning these values and the prevention of academic integrity violations. Furman aims to ensure fundamental fairness for all parties in the adjudication process when allegations of academic misconduct are made.

 

 

B. Policy

Students, faculty, and administrators are expected to promote a culture of academic integrity. Students have the ultimate responsibility for knowing Furman’s policy and expectations regarding academic integrity, and for behaving honorably in their academic work. Ignorance of what constitutes academic misconduct is not an acceptable defense for violating the community standard. All faculty at Furman are responsible for identifying instances of possible academic misconduct, for initiating the procedures specified in this policy, and for imposing a grade penalty they consider appropriate when the student accepts responsibility for academic misconduct or when the Academic Discipline Committee finds the student responsible for academic misconduct. See (File 190.6). The university administration is responsible for encouraging and supporting an environment in the university community that both values academic integrity and discourages indifference towards infractions against it.

All forms of academic misconduct including cheating, plagiarism, misrepresentation, and unacceptable collaboration are violations of Furman’s academic integrity standard. Examples and explanations may be found elsewhere in official university documents (e.g., The Student Handbook and the academic integrity portion of the Furman University web site). 

 

 

C. Guidelines

1. Responsibilities of the university community

a. All members of the community of scholars are responsible for fostering the principles of academic integrity. However, the failure of one party to uphold its responsibility does not exempt the others from upholding theirs.

b. The university administration aims to educate all members of the campus community about the importance of academic integrity and Furman’s policies and procedures for handling allegations of misconduct in the academic realm.

c. The Academic Discipline Committee (ADC) is a standing committee of the faculty comprising faculty and students responsible for adjudicating alleged violations of the academic integrity policy and assessing sanctions outside the grade penalty. See (File 190.6).  

d. The Associate Academic Dean is responsible for ensuring that appropriate procedures are followed according to policies 121.5 and 190.6, overseeing sanctions imposed by the ADC, maintaining academic discipline records, and collecting summary data for academic discipline cases.

e. The Student Conduct Board is responsible for adjudicating instances of integrity violations that occur outside of the classroom, such as falsifying of official documents and CLP infractions (see The Student Handbook, “Student Conduct Procedures”).

f. All members of the faculty have the responsibility to promote academic integrity in and out of the classroom by their encouragement and example, to make every reasonable effort to prevent academic misconduct from occurring, to conform to the established procedures for addressing suspected violations of the academic integrity policy, and to serve on the ADC.

g. The ultimate responsibility for integrity rests with the student. In addition, students play a vital role in creating a campus environment that exemplifies the fundamental principles of academic integrity. These responsibilities extend beyond avoiding personal academic misconduct. A student who has reason to believe that another student has violated the principles of academic integrity shall communicate this to the instructor of the course or the Associate Academic Dean.

2. Faculty Procedures for Filing a Case

a. When a faculty member suspects that academic misconduct has occurred, he or she is to consider evidence related to the incident and may choose to consult with the department chair, an appropriate faculty colleague or the Associate Academic Dean. Faculty are required to begin investigating an incident of possible academic misconduct as soon as it is suspected, even if suspicions come to light after the conclusion of the course or after the student's completion of a degree.

b.  If the faculty member has reason to believe that it is “more likely than not” that academic misconduct has occurred, he or she shall schedule a meeting with the student as soon as possible to present the relevant evidence and to specify the grade penalty which he or she (or the department) considers appropriate. Both the student and the faculty member may invite the department chair, another faculty member, or an academic administrator to be present. Alternatively, the faculty member may forward information about the matter directly to the Associate Academic Dean, who will meet with the student to address the incident and provide a written summary of the meeting to the faculty member.

If the student fails to respond to the instructor’s request for a meeting within seven (7) calendar days, the faculty member will forward the designated form and relevant evidence to the Associate Academic Dean, who will request a meeting with the student. After meeting with the student, the Associate Academic Dean will provide a written statement to the faculty member.

c. If, after meeting with the student or receiving the written statement by the Associate Academic Dean, the faculty member concludes that no academic misconduct took place, the faculty member will dismiss the case and the issue will be considered resolved. The faculty member shall also inform the department chair and/or the Associate Academic Dean, if one or both were notified officially of the alleged misconduct.

d. If the student accepts responsibility for the incident, the faculty member shall submit the evidence and the designated form to the Associate Academic Dean. The Associate Academic Dean will forward the case, with identities hidden, to the ADC to consider other sanctions in addition to the grade penalties assessed by the instructor. Final authority for assigning the grade penalty in the course shall rest with the faculty member. A student who has accepted responsibility for the incident has the right to request a hearing to appeal sanctions imposed by the ADC. See (File 190.6). 


e. If the student denies responsibility, the faculty member shall submit the designated form and the evidence to the Associate Academic Dean. The Associate Academic Dean will request a meeting with the student. After discussing the matter with the student, the Associate Academic Dean shall forward the case to the ADC for a hearing. See (File 190.6). 

f. If the student fails to sign the designated form indicating acceptance or denial of responsibility within five (5) calendar days of receiving the form, the Associate Academic Dean will forward the case to the ADC for a hearing. See (File 190.6). 

g. If a faculty member wants to make any changes to the charge, grade penalty or evidence relating to a case, he or she must submit an amended form to the Associate Academic Dean. The student will then have the right to amend their decision on the designated form.

h. If the student has multiple academic misconduct cases on file, the Associate Academic Dean will forward the case to the ADC for a hearing.  See (File 190.6). 

i. A faculty member may impose a grade penalty for academic misconduct only when he or she reports a student’s possible misconduct and the student either admits responsibility or is found responsible for the misconduct by the ADC. See (File 190.6). 

j. If at the end of a term an academic misconduct case is still under investigation or appeal, the instructor should submit a grade of “Q” to the Registrar’s Office pending resolution of the matter.

k. The faculty member and any faculty consulted as outlined in Guideline 2b shall maintain the strictest confidentiality regarding all matters related to the case.

3. A student charged with academic misconduct may not alter his or her registration status in the course (e.g., drop or withdraw from the course, or elect to take the course Pass/No Pass) while the charge is pending, nor may a student found responsible for academic misconduct alter his/her registration status in the course. The ADC, however, may revoke Pass/No Pass status as an additional penalty for academic misconduct. In this case, the revoked Pass/No Pass hours would still contribute to the 12 semester-hour maximum allotted to the student.

4. A student has the right to appeal the grade in the course under limited conditions specified in the grade appeal process. See (File 183.2). 

5. ADC case files for students are maintained for five years or until the student graduates (whichever comes first) unless the ADC imposes a penalty that requires the record to remain after graduation. Once this time period has passed the records will be expunged and removed from all discipline files.

6. Furman may allow a petition for early expungement of academic discipline records when a student submits an Academic Discipline Expungement Request to the Associate Academic Dean no earlier than three (3) semesters after the end of the term the offense was committed. The student must demonstrate with documentation that there are academic reasons that justify an early expungement of the student’s record. These reasons may include, but are not limited to, applications for internships or professional or graduate schools. If an early expungement is requested and granted prior to completion of degree requirements, the records of ADC cases will not be disclosed to external third parties or internal review committees, but will be maintained internally in the Associate Academic Dean’s Office for disciplinary purposes. Should the student have another academic integrity violation prior to graduation, the early expungement may be voided. Expungement does not eliminate or modify in any way any sanction(s) in the matter. Early expungement requests are due by the end of the Course Adjustment Processing period each term and will be reviewed by the ADC.

 ...........................

122.1 Professional Ethics and Responsibilities

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Faculty Status Committee
Current File: 122.1
Adoption Date: 04/20/2017
Reviewed for Currency: 04/20/2017
 
Replaces File: 122.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

122.1 Professional Ethics and Responsibilities

 

A. Background

Furman University has long supported the maintenance of the highest standards of professional ethics and responsibilities.

 

B. Policy

Furman faculty are expected to meet the ethical standards and responsibilities of their academic profession.

 

C. Guidelines

1. Furman University subscribes to the American Association of University Professors Statement of Ethics.

a.  "Professors, guided by a deep conviction of the worth and dignity of the advancement of knowledge, recognize the special responsibilities placed upon them. Their primary responsibility to their subject is to seek and to state the truth as they see it. To this end professors devote their energies to developing and improving their scholarly competence. They accept the obligation to exercise critical self-discipline and judgment in using, extending, and transmitting knowledge. They practice intellectual honesty. Although professors may follow subsidiary interests, these interests must never seriously hamper or compromise their freedom of inquiry."

b.  "As teachers, professors encourage the free pursuit of learning in their students. They hold before them the best scholarly and ethical standards of their discipline. Professors demonstrate respect for students as individuals and adhere to their proper roles as intellectual guides and counselors. Professors make every reasonable effort to foster honest academic conduct and to ensure that their evaluations of students reflect each student’s true merit. They respect the confidential nature of the relationship between professor and student. They avoid any exploitation, harassment, or discriminatory treatment of students. They acknowledge significant academic or scholarly assistance from them. They protect their academic freedom."

c.  "As colleagues, professors have obligations that derive from common membership in the community of scholars. Professors do not discriminate against or harass colleagues. They respect and defend the free inquiry of associates, even when it leads to findings and conclusions that differ from their own. Professors acknowledge academic debt and strive to be objective in their professional judgment of colleagues. Professors accept their share of faculty responsibilities for the governance of their institution."

d.  "As members of an academic institution, professors seek above all to be effective teachers and scholars. Although professors observe the stated regulations of the institution, provided the regulations do not contravene academic freedom, they maintain their right to criticize and seek revision. Professors give due regard to their paramount responsibilities within their institution in determining the amount and character of work done outside it. When considering the interruption or termination of their service, professors recognize the effect of their decision upon the program of the institution and give due notice of their intentions."

e.  "As members of their community, professors have the rights and obligations of other citizens. Professors measure the urgency of these obligations in the light of their responsibilities to their subject, to their students, to their profession, and to their institution. When they speak or act as private persons, they avoid creating the impression of speaking or acting for their college or university. As citizens engaged in a profession that depends upon freedom for its health and integrity, professors have a particular obligation to promote conditions of free inquiry and to further public understanding of academic freedom.”

AAUP, Policy Documents and Reports, 11th Edition (Baltimore: Johns Hopkins University Press, 2015), pp. 145-146.

2. Whereas the university encourages close faculty-student relationships, at the same time it expects faculty to maintain their professional role and to refrain from dating and/or sexual relations with any student enrolled at Furman, except when the student and faculty member involved are married to each other.  (See File 095.1, “Sexual Misconduct”)

3.  Failure to meet these expectations may be grounds for disciplinary action through initiation of a grievance proceeding (153.1,  Faculty Grievance Procedures) or imposition of sanctions ranging from a reprimand up to and including dismissal (131.5,  Due Process).

4. Other files germane to this policy are: 137.3 Political Activity; 137.8 Individual Rights and Responsibilities; 131.5 Due Process, and 153.1 Faculty Grievance Procedures.

...........................

122.2 Surveys of Student Opinion of Instruction

Created by: Stephanie Ferguson on 10/17/2002
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 122.2
Adoption Date: 10/23/2013
Reviewed for Currency: 10/23/2013
 
Replaces File: 122.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

122.2 Surveys of Student Opinion of Instruction

 

A. Background

During each semester and May Experience, Furman University solicits student opinions of instruction.

 

B. Policy

Each faculty member will provide an opportunity for students in every course to offer opinions about the course and the instruction using a survey prepared by the Faculty Status Committee and/or the academic department.

 

C. Guidelines

1. The Vice President for Academic Affairs and Dean is responsible for managing the process for soliciting student opinion of instruction and communicating the process to the faculty in a timely manner.

2. The survey instrument is made available no later than the last day of classes and closes following the examination period. Surveys will not be available to students once the Registrar has released their grades.

3. The Vice President for Academic Affairs and Dean is responsible for managing the compilation of the results of the opinion surveys and the delay of their distribution until grades for the class have been reported.

4. Results of the opinion surveys shall be made available to faculty members for their courses.  Results of the opinion surveys shall also be made available to the Vice President for Academic Affairs and Dean, the Faculty Status Committee, the department chair or the supervisor of the instructor and the chair of the department in which the course resides. Results of opinion surveys for interdisciplinary courses and first year seminars are also available to the Senior Associate Academic Dean.

5.  Department chairs may use the results of the opinion surveys as one basis for conversations with individual faculty members regarding their work.

6. The Vice President for Academic Affairs and Dean and the Faculty Status Committee may review the results of student opinion surveys in formulating their recommendations on salary, promotion, tenure, renewal of contract, nonrenewal of contract, or termination

7. Any survey of a different format from that of the Faculty Status Committee should be approved by the relevant department chair(s), and a sample of that format should be provided to the Vice President for Academic Affairs and Dean.

8. The Faculty Status Committee has responsibility for the oversight and evaluation of the procedures used to administer the surveys, including incentives to encourage student participation.

9. The department chair and the Vice President for Academic Affairs and Dean may, under unusual circumstances, approve the omission of the usual student opinion surveys.

...........................

122.3 Final Examinations

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Administration
Current File: 122.3
Adoption Date: 03/19/2008
Reviewed for Currency: 03/19/2008
 
Replaces File: 122.3
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

122.3 Final Examinations

 

A. Background

Final examinations are considered by the faculty to be useful educational instruments.

 

B. Policy

A final examination is ordinarily given in each course.

 

C. Guidelines

1. The design of the final examination is at the discretion of the individual professor.

2. Omission of a final examination shall be only in unusual circumstances and shall be approved by the department chair and the Associate Academic Dean.

3. All students in a course are to be required to take the final examination.

4. Examinations shall be given according to the schedule distributed each term by the Associate Dean and University Registrar. Any changes in the scheduling of an examination shall have the prior approval of the Associate Academic Dean.

5. Professors who teach multiple sections of a course may allow students in one section to take the examination with the other section.

6. Students who miss a final examination for legitimate reasons may secure approval from the Associate Academic Dean to take a make-up examination.

7. A student whose absence from a final examination is unexcused is given an "F" on the examination.

...........................

123.1 Grading

Created by: Dana Trebing on 12/16/2004
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Administration
Current File: 123.1
Adoption Date: 02/01/2017
Reviewed for Currency: 02/01/2017
 
Replaces File: 123.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

123.1 Grading

 

A. Background

A traditional grading system, with some modifications, is used at Furman to evaluate the academic performance of students.

 

B. Policy

The grading of a student's work, including the assignment of a final course grade, is the right and responsibility of the instructor.

 

C. Guidelines

1. All students taking a course for credit, including those on pass/no pass status, are to be assigned a letter grade for the course. The meaning of the letter grades is stated in the Furman University Catalog.

2. A term grade should be an accurate, carefully determined indication of a student's academic performance in a course, and should be influenced only by factors related to that performance.

3. The instructor is obligated to assign and evaluate work early and throughout the term to assure that students, especially freshmen, are informed of their academic status at appropriate times.

4. Course grades must be reported to the Registrar as soon as possible in accordance with deadlines established by the Registrar. All instructors will have at least forty-eight (48) hours after the conclusion of a final exam to submit grades to the Registrar.

5. Incomplete (I) grades should be assigned only in those situations where, in the judgment of the instructor, the student has been providentially prevented from completing a course.  Other temporary grades (such as TS, NR, Q, CIP) should be assigned in accordance with guidelines described in the Furman University Catalog.

6. A term grade may not be changed on the official record unless an error has been made in determining or recording that grade.  Procedures for changing grades are specified in File 183.1.

7. The instructor must maintain records in accordance with File 187.8.

8. Additional information on grading may be found in the Furman University Catalog.

...........................

123.2 Graduate Credit for Undergraduate Courses

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Administration
Current File: 123.2
Adoption Date: 05/20/1999
Reviewed for Currency: 05/24/2007
 
Replaces File: 123.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

 

A. Background

Sometimes regularly enrolled graduate students at Furman University take selected advanced undergraduate courses for graduate credit. In such instances, as appropriate, the professor teaching the course makes a clear distinction between graduate and undergraduate assignments and grading.

 

B. Policy

When graduate credit is awarded to a graduate student for an advanced course which normally carries undergraduate credit, the professor shall require that the graduate student complete additional work (e.g., readings, papers) and shall evaluate the graduate student's work according to standards appropriate for awarding graduate credit.

 

C. Guidelines

1. Graduate credit may be given only for advanced undergraduate courses. Normally 20-level courses are not considered advanced undergraduate courses. However, they may be used in a graduate degree program with the approval of the department chair and the director of graduate studies.

2. The special requirements for graduate credit should clearly reflect the higher critical and research standards associated with graduate courses.

3. The special requirements for graduate credit should be established in writing and distributed to all graduate students at the beginning of the course.

4. Graduate credit for the course will be given only to graduate students; undergraduate students may not complete extra work and earn graduate credit.

...........................

128.5 Tests and Other Written Work

Created by: Dana Trebing on 05/14/2003
Category: 1 - Academic Affairs; 20 - Responsibility
 
Originator: Academic Administration
Current File: 128.5
Adoption Date: 04/10/2003
Reviewed for Currency: 04/01/2009
 
Replaces File: 128.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

128.5 Tests and Other Written Work

 

A. Background

Regular, routine tests and other graded written assignments in the progress of a course are considered to be means by which students and faculty members may measure academic progress.

 

B. Policy

At the beginning of each term the faculty member shall make clear to the students his or her goals for the course and the policy and procedure on tests and written assignments, including the relationship of these to the final course grade. Faculty members shall emphasize the importance of academic integrity during the completion of all tests and assignments.

 

C. Guidelines

1. Faculty members should convey to each class at the beginning of the term the specific requirements of the course.

2. The number, design, and grading of tests and other written assignments is the responsibility of the faculty member.

3. The faculty member should give enough written work to keep students adequately informed at appropriate points in time about their academic status in a course.

4. Graded tests and assignments early in the term are especially important for the freshman's self-evaluation.

5. Each faculty member is expected to evaluate the form as well as the content of materials written by students in a course.

6. Evaluations should be done promptly and reported to the student as quickly as possible.

7. Usually an absence from a test must be excused to qualify the student for a make-up test.

8. Faculty members should keep a student's unreturned papers, tests, and examinations for a period of two regular semesters following the end of the course and allow the student to inspect them if he or she so desires (See File 183.2).

...........................

131.5 Due Process

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 30 - Freedom
 
Originator: Faculty Committee on Due Process, Academic Administration, and Faculty Status Committee
Current File: 131.5
Adoption Date: 03/02/2015
Reviewed for Currency: 03/02/2015
 
Replaces File: 131.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

131.5 Due Process

 

A. Background

The Board of Trustees of Furman Universities has approved as a guide the "Statement on Procedural Standards in Faculty Dismissal Proceeding" adopted jointly in 1957-58 by the Association of American Colleges and the American Association of University Professors. For the full text, see Association of American Colleges Bulletin, 44 (1958), 125-30; or the American Association of University Professors Bulletin, 54 (1968) 439-441. For more recent interpretation, see the "1982 Recommended Institutional Regulations on Academic Freedom and Tenure," Academe: Bulletin of the AAUP, 69 (January-February, 1983), 15a-20a.

 

B. Policy

In compliance with the AAUP statement noted above, no faculty member who holds tenure or whose term appointment has not expired will be dismissed without adequate cause and due process. A faculty member on probationary appointment may be denied reappointment without cause being shown, but due process as separately defined below shall apply. Dismissal will not be used to restrain faculty members in their exercise of academic freedom or other rights of American citizens.

 

C. Guidelines

1. "Adequate cause" shall include, but not be limited to, moral turpitude, incompetence, neglect of duty, unethical conduct, breach of contract, demonstrably bona fide financial exigency of the institution as a whole, discontinuance of a program or department of instruction, or clear and convincing medical evidence that the faculty member cannot continue to fulfill the terms and conditions of the appointment.

2. "Due process" for faculty members on tenure or whose term appointment has not expired shall include (a) receiving specific written charges from the President, (b) at least a week in which to request a hearing before the Faculty Committee on Due Process, (c) a reasonable period of time (at least 20 [twenty] days) in which to prepare a defense, (d) the right of counsel, (e) the right to present and confront witnesses, and (f) the right to appeal an unfavorable decision to the Board of Trustees.

3. Prior to presenting specific written charges in compliance with guideline 2(a) above, the President shall consult with the Faculty Committee on Due Process to ensure that proper procedures are understood and will be followed. The faculty member who wishes to appeal must meet with the Faculty Committee on Due Process prior to beginning an appeal for an explanation of and guidance through the appeal procedure.

4. A full-time faculty member on probationary appointment may be denied reappointment at the end of a probationary year without reason being given (See File 157.4, "Probationary Appointment"). In such an event, the faculty member who wishes to allege that the refusal to reappoint was based upon considerations that are not bona fide has the same rights of due process included in guideline 2 above except (a) receiving specific written charges from the President. The burden of proof rests upon such a faculty member to show that the refusal to reappointment was based upon considerations that are not bona fide.

5. Except as noted in guideline 4 above, the burden of proof that adequate cause exists rests with Furman University and will be satisfied only by clear and convincing evidence in the record considered as a whole.

...........................

137.3 Political Activity

Created by: Dana Trebing on 10/15/2004
Category: 1 - Academic Affairs; 30 - Freedom
 
Originator: Faculty Status Committee
Current File: 137.3
Adoption Date: 11/19/2012
Reviewed for Currency: 11/19/2012
 
Replaces File: 137.3
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

137.3 Political Activity

 

A. Background

Furman University believes in the legitimacy and social importance of appropriate political activity by members of the faculty and acknowledges their right to participate in such endeavors.

 

B. Policy

The Administration of Furman University endorses the basic statement on professional and political activity issued by the American Association of University Professors (AAUP, 9th Ed., 2001, p. 33), which states among other things that "college and university faculty members are citizens, and, like other citizens, should be free to engage in political activities so far as they are able to do so consistently with their obligations as teachers and scholars."

 

C. Guidelines

1. Many kinds of political activity (e.g., holding part-time office in a political party, seeking election to any office under circumstances that do not require extensive campaigning, or serving by appointment or election in a part-time political office) are consistent with effective service as a member of a faculty. Other kinds of political activity (e.g., intensive campaigning for elective office, serving in a state legislature, or serving a limited term in a full-time position) may require that the professor seek a leave of absence.

2. A faculty member seeking leave for political activity should recognize that he or she has a primary obligation to the institution and to his or her growth as an educator and scholar; and be mindful of the problem which a leave of absence can create for administration, colleagues, and students.

3. Furman will provide institutional arrangements to permit political activity similar to those applicable to other public or private extramural service. Such arrangements may include the reduction of the faculty member's workload or a leave of absence for the duration of an election campaign or a term of office, accompanied by equitable adjustment of compensation when necessary.

4. A leave of absence for political activity will come under the institution's normal rules and regulations for leaves or absence (see File 165.5). Such a leave will not affect unfavorably the tenure status of a faculty member, except that time spent on such leave from academic duties will not count as probationary service. The terms of a leave and its effect on the professor's status will be set forth in writing.

5. In making political statements and participating in political activity the faculty member should make clear that the statements and activity are not those of the University.

...........................

137.4 On-Campus Political Activity

Created by: Stephanie Ferguson on 04/25/2000
Category: 1 - Academic Affairs; 30 - Freedom
 
Originator: President
Current File: 137.4
Adoption Date: 01/30/2014
Reviewed for Currency: 01/30/2014
 
Replaces File: 137.4
Date of Origin: 09/30/1994
 
Classification: Faculty
 
In Archive? 0

137.4 On-Campus Political Activity

 

A. Background

Furman University believes in the legitimacy and importance of appropriate political activity by employees and campus visitors and acknowledges their right to participate in such endeavors. The university does not endorse political candidates. Accordingly, faculty and staff should not leave the impression that they are speaking for the university in endorsing political candidates. As a liberal arts college, Furman is committed to freedom of expression. All political candidates are welcome to express their views on campus when invited to participate in programs scheduled by Furman organizations.

 

B. Policy

Furman University recognizes the rights of all citizens to take part in the political process and to express their opinions freely. However, the university does not endorse political candidates nor approve of activities that give that impression. Employees and visitors to the campus, like all citizens, should be free to engage in political activities on campus so far as the individual citizen is able to do so without infringing on the rights of others. Individuals are assured freedom from unwanted solicitation by or on behalf of political candidates.

 

C. Guidelines

1. Many kinds of political activity (e.g., holding part-time office in a political party, seeking election to any office under circumstances that do not require extensive campaigning, or serving by appointment or election in a part-time political office) are consistent with effective service as a member of the faculty and staff. Other kinds of political activity (e.g., intensive campaigning for elective office, serving in a state legislature, or serving a limited term in a full-time position) may require that an individual seek a leave of absence or end employment at Furman.

2. Furman cannot give its support to a political party or candidate. Therefore:

(a) No favoritism will be shown to any political candidate or group.

(b) University symbols, bands, cheerleaders, teams, employees, faculty or staff must not appear in connection with any event on or off campus in any manner that would give the appearance that the university supports a particular candidate. While a student, faculty, or staff member may support any candidate or party, the appearance of doing so in an official capacity representing the university must be scrupulously avoided.

(c) No university resources—mailing lists, copying or printing services, facilities, etc.—may be used in support of a candidate or party.

3. Political parties and candidates may rent Furman facilities for approved events, such as dinners and receptions. Political rallies may be held on campus as a part of the educational process. However, the university reserves the right to deny its facilities for any political purpose that seems inappropriate for an educational institution.

4. Political candidates may speak on campus when invited to do so by Furman officials and organizations. Campaign posters, banners, and literature will be permitted only at the approved site of the event and only at that time.

5.  The dissemination of notices to the news media and other communications activities by the Division of Marketing and Public Relations to promote the appearance of political candidates on the Furman campus is prohibited.  Individual organizations that have invited and/or are sponsoring appearances by candidates may seek counsel from the 
Division for their own promotions.

6. When requests are not covered by this policy, a three-person review committee, consisting of the Vice President for Academic Affairs and Dean, the Vice President for Marketing and Public Relations, and the Senior Associate Academic Dean, will determine if the activity requested is permissible.

...........................

137.8 Individual Rights and Responsibilities

Created by: Stephanie Ferguson on 05/15/2001
Category: 1 - Academic Affairs; 30 - Freedom
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 137.8
Adoption Date: 03/01/2016
Reviewed for Currency: 03/01/2016
 
Replaces File: 137.8
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

137.8 Individual Rights and Responsibilities

 

A. Background

Furman University believes that academic freedom is essential to learning and the pursuit of truth and is necessary for a community of scholars.

 

B. Policy

Furman University subscribes to the statement on Academic Freedom and Tenure adopted jointly in 1940 by the Association of American Colleges and the American Association of University Professors which states in part that "the teacher is entitled to full freedom in research and in the publication of the results, subject to the adequate performance of his or her other academic duties...; the teacher is entitled to freedom in the classroom in discussing his or her subject...; the teacher is entitled to his or her political rights as a citizen and should be free from institutional censorship or discipline." For the full text, see Association of American Colleges Bulletin, 27 (1941), 127-129, or American Association of University Professors Bulletin, 27 (1941), 40-43. For interpretations of the statement, see the "1972 Recommended Institutional Regulations on Academic Freedom and Tenure," AAUP Bulletin, 58 (December, 1972), 428-433, and AAUP Policy Documents and Reports (the Redbook), 11th ed. (2015), 14.

 

C. Guidelines

1. Those employed by the university to teach should seek to lead lives that are consistent with the University Statement of Character and Values.

2. Faculty members “should be careful not to introduce into their teaching controversial matter which has no relation to their subject.”

3. Faculty members are "citizens, members of a learned profession, and officers of an educational institution" and their special position in the community imposes special obligations...  Hence they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not speaking for the institution" (AAUP 1940 Statement of Principles on Academic Freedom and Tenure as it appears in the Redbook, 11th ed., 14).

4. The university will not accept any external funding in the form of gifts, grants or contracts that implies external control of or limitations upon the academic freedom of individual faculty members (guaranteed in the AAUP statements above) in the University's fulfilling the terms of the gifts, grants or contractual obligations.

5. See also entries on Professional Ethics (File 122.1), Due Process (File 131.5), and Political Activity (File 137.3).

...........................

144.2 Social Security

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Director of Human Resources
Current File: 144.2
Adoption Date: 01/14/1999
Reviewed for Currency: 02/18/2009
 
Replaces File: 144.2
Date of Origin: 09/29/1982
 
Classification: Faculty
 
In Archive? 0

144.2 Social Security

 

A. Background

Members of the faculty and staff share in university programs which insure members of the community in the event of illness, injury, disability, and death.

 

B. Policy

Furman University participates in the Social Security program which provides retirement, disability, survivor, and Medicare benefits.

 

C. Guidelines

1. Complete descriptions of the benefits may be obtained at the local Social Security Office or by visiting the website at www.ssa.gov.

2. Premiums for this coverage are shared equally by the University and the individual.

...........................

144.3 South Carolina Unemployment Compensation Insurance

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Assistant Vice President of Human Resources
Current File: 144.3
Adoption Date: 08/22/2013
Reviewed for Currency: 08/22/2013
 
Replaces File: 144.3
Date of Origin: 09/29/1982
 
Classification: Human Resources
 
In Archive? 0

144.3 South Carolina Unemployment Compensation Insurance

 

A. Background

Members of the faculty and staff share in university programs that insure members of the community in the event of the loss of their jobs consistent with applicable laws and regulations.

 

B. Policy

Unemployment Compensation benefits, as determined by the South Carolina Department of Employment and Workforce, will be paid, consistent with applicable laws and regulations, to eligible faculty or staff members who become unemployed.

 

C. Guidelines

1. The faculty or staff member must apply for this benefit with the South Carolina Department of Employment and Workforce (DEW).

2. Furman University pays the total cost of this coverage.

...........................

144.4 Workers' Compensation Insurance

Created by: Stephanie Ferguson on 02/24/2005
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Assistant Vice President of Human Resources
Current File: 144.4
Adoption Date: 08/22/2013
Reviewed for Currency: 08/22/2013
 
Replaces File: 144.4
Date of Origin: 09/29/1982
 
Classification: Human Resources
 
In Archive? 0

144.4 Workers' Compensation Insurance

 

A. Background

Members of the faculty and staff share in university programs which insure members of the community, consistent with applicable laws and regulation, in the event of work-related injury, disability, and death.

 

B. Policy

Workers' Compensation Insurance is provided for on-the-job injuries as provided for by South Carolina state law and Furman policies (See File 815.1, "Family and Medical Leaves of Absence") and (See File 818.1, "Sick Leave: Support and Administrative Personnel").

 

C. Guidelines

1. On-the-job injuries should be reported immediately to the Human Resources Department. Failure to do so within twenty-four (24) hours after the accident may result in the loss of this benefit.

2. For an eligible on-the-job injury, South Carolina State Workers' Compensation Insurance provides payment of medical bills directly related to that injury, payment of a percent of wages and/or a death benefit. 

3. Furman University's policies for payment of wages to an employee while on medical leave for an injury are outlined in  File 815.1, "Family and Medical Leaves of Absence" and File 818.1, "Sick Leave".

4. Furman University pays the total cost for this coverage..

...........................

147.8 Cultural, Athletic, and Other Recreational Opportunities

Created by: Stephanie Ferguson on 08/16/2001
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: President
Current File: 147.8
Adoption Date: 04/20/2017
Reviewed for Currency: 04/20/2017
 
Replaces File: 147.8
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

147.8 Cultural, Athletic, and Other Recreational Opportunities

 

A. Background

In order to develop a sense of community and to provide faculty, staff, and their families the opportunity to participate in a variety of cultural, athletic, and recreational facilities, Furman offers many events and facilities to the faculty and staff.

 

B. Policy

Members of the faculty, staff, and their families are encouraged by financial and/or other considerations to attend various university events and to use university facilities at designated times. Sometimes admission or use is subject to a preferential charge.

 

C. Guidelines

1. Art exhibits presented in the Thomas A. Roe Art Building are open to students, faculty, staff, and public. The exhibits, usually changed monthly, are primarily teaching exhibits and in the course of the year provide examples of many forms of artistic expression.

2. Generally, faculty and student recitals and concerts of the Music Department ensembles are open to the public without charge. For some featured events, such as the Sound Quality Series, tickets are offered at reduced rates.

3. Faculty and staff members and their families are invited to attend any special university lectures (CLP and most other invited speakers) as guests of the university.

4. Tickets for the productions of the Furman University Theatre are sold to the faculty, staff, and their families at reduced rates, either for the season or for individual productions.

5. Faculty and staff members and immediate families are admitted to regular season athletic contests without charge, subject to availability. Regular season basketball and football season tickets for the faculty and staff members and immediate family are available at reduced rates announced each year. Schedules may be obtained from the www.furmanpaladins.com website.

6. All members of the faculty and staff and their families may play on the university golf course. Annual pass memberships may be purchased at special rates for the individual or for the entire family through payroll deduction.. Full-time undergraduate students, faculty, and staff play on a reduced greens fee basis. Adjunct faculty, temporary staff, and part-time staff are not eligible for a reduced annual pass membership/reduced greens fee.  Detailed information about fees and other matters may be obtained at the Furman University Golf Course Pro Shop. (See Policies and Procedures, File 753.1.)

7. Faculty and staff members are encouraged to use the Physical Activities Center, outdoor tennis courts, track, lake, picnic areas, and other athletics and recreational facilities when they are not being used for regularly scheduled classes or events. Faculty and staff members may use the indoor tennis facility for a discounted price.

 

...........................

147.9 Purchase of Academic Regalia

Created by: Dana Trebing on 10/16/2002
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Academic Administration
Current File: 147.9
Adoption Date: 08/21/2009
Reviewed for Currency: 08/21/2009
 
Replaces File: 147.9
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

147.9 Purchase of Academic Regalia

 

A. Background

Faculty members are expected to march in full academic regalia at the formal convocations of the school year.

 

B. Policy

Although the securing of academic regalia is the responsibility of the individual faculty member, upon request to the Dean of the Faculty the University will underwrite a portion of the purchase price of regalia at the time a faculty member is granted tenure. Because library faculty are not eligible for tenure, the same portion will be underwritten when the library faculty member is promoted to Associate Librarian.

 

C. Guidelines

1. Furman will contribute toward payment for full regalia as follows:

a. For persons with the Doctor's degree -- $275.00

b. For persons with the Master's degree -- $175.00

2. For persons who own part of the regalia and wish to complete their outfit, the partial subsidies are:

a. Robe only -- $200.00, Doctor's; $100.00, Master's

b. Hood only -- 1/2 of the cost

c. Hat only -- 1/2 of the cost

3. Faculty members who purchase regalia prior to receiving tenure, or prior to being promoted to Associate Librarian, are eligible to receive payment from the University upon the granting of tenure, or promotion in the case of library faculty, by submitting the proper proof of purchase to the Dean of the Faculty.

4. Those who do not own their own regalia are excused from marching at opening convocation and other special convocations but are expected to rent regalia for spring commencement. Rental may be arranged through the University Store with half of the cost paid by the faculty member.

...........................

148.1 Salary Continuation at Death

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 148.1
Adoption Date: 03/04/2009
Reviewed for Currency: 10/20/2015
 
Replaces File: 148.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

148.1 Salary Continuation at Death

 

A. Background

The University understands the need to continue the salary of a deceased faculty member to fulfill its obligation and to ease the adjustment of dependents.

 

B. Policy

The salary of a faculty member who dies while employed at Furman will be continued for a specified period, with payments made to his or her dependents or estate.

 

C. Guidelines

1. If the faculty member has signed a contract or if it is otherwise understood that he or she would have been employed by Furman for the following year, the amount to be paid will be the total of:

  • the portion of the faculty member's current annual salary earned up to the date of death less the amount already paid plus
  • an additional one-third of the faculty member's current annual salary.

2. If the faculty member has not signed a contract for the following year, or if there is reason to believe that he or she would not have been employed by Furman the following year, the amount to be paid will be the total of:

  • the portion of the faculty member's current annual salary earned up to the date of death, less the amount already paid
  • plus an additional one-third of the faculty member's current annual salary or the remainder of his or her annual salary, whichever is smaller.

3. This policy does not apply to commissioned members of the ROTC staff.

...........................

148.4 Retirement Plan

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 40 - Benefits
 
Originator: Director of Human Resources and Faculty Status Committee
Current File: 148.4
Adoption Date: 02/01/2017
Reviewed for Currency: 02/01/2017
 
Replaces File: 148.4
Date of Origin: 11/12/1979
 
Classification: Faculty
 
In Archive? 0

148.4 Retirement Plan

 

A. Background

On April 1, 1941, the Board of Trustees of Furman University established a retirement plan: the Furman University Defined Contribution Plan. The retirement plan covers all eligible faculty and staff.

 

B. Policy

Furman University contributes to the purchase of group annuities or mutual funds held in custodial accounts.  The sole record keeper (as of 2015) is TIAA.  Although no longer receiving contributions, Fidelity Investments and VALIC still hold retirement funds for some active and retired faculty and staff.

 

C. Guidelines

1. All non-adjunct faculty and non-temporary or event staff who complete 1000 hours or more per year participate in the plan after two (2) years of service to the university and attainment of age 21.

 

2. For newly appointed faculty and staff, credit toward the service requirement may be given for work at an eligible predecessor employer.  This is considered an educational organization, an organization that meets the requirements of the Internal Revenue Code Section 403(b)(1) (e.g., a 501(c)(3) not-for-profit organization or an educational organization), a teaching institution, an institution of higher education, or a non-profit (research) institution.

 

3. University contributions to the retirement plan are made every pay period according to the following schedule, up to the maximum allowed by the plan: 7.5 percent of salary after two years of service and 12.5 percent of salary after seven years of service or upon attainment of tenure, whichever is sooner.

 

4. University contributions will continue until the effective date of the individual's retirement from or termination from the university.

 

5. Information about options available to employees at their retirement or termination from the university may be obtained from the Human Resources Department.  If an employee's balance upon termination is less than $5,000, then the employee's funds will be forced out of the plan and moved into an Individual Retirement Account (IRA) with TIAA.

  

6. There is no mandatory retirement age for faculty or staff.

 

7. The employee determines the distribution of the funds and owns all annuities and accounts that have received deposits.

 

8. While a faculty member is on sabbatical leave, the University continues its normal retirement contribution based on full salary.

 

9. Usually during a leave of absence without pay, the university pays no retirement contributions. However, a faculty member may arrange for payment of retirement contributions from some other source.

 

...........................

 

151.1 Contracts for Probationary Faculty

Created by: Dana Trebing on 05/12/2003
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 151.1
Adoption Date: 08/20/2015
Reviewed for Currency: 08/20/2015
 
Replaces File: 151.1
Date of Origin: 05/10/1976
 
Classification: Faculty
 
In Archive? 0

151.1 Contracts for Probationary Faculty

 

A. Background

 

Although all dimensions of the professional relationships between a faculty member and Furman University cannot be incorporated in a written document, the basic and formal relationship is stated in an official contract of mutual commitment.

 

B. Policy

 

A contract is issued to each faculty appointee and remains mutually binding, except for salary and rank, for the duration of the individual's appointment. Any other exceptions will be so indicated on the contract or annual contract renewal letter, which is, in effect, an amendment to the contract. The contract (as amended by the most recent annual contract renewal letter) takes precedence over any other understanding, whether oral or written.

 

C. Guidelines

 

1. The initial faculty contract at Furman is usually for one year.

 

2. A faculty member may be annually reappointed during a probationary period not to exceed seven years.

 

3. A faculty member who will not be placed on permanent appointment at the end of the probationary period will be notified at the earliest feasible date. See Files 157.4 and 158.4

 

4. In the spring of each academic year, the Vice President for Academic Affairs issues an annual contract renewal letter that specifies any changes in the faculty member's salary.

 

5. Faculty members not appointed for a second year will be notified by March 1 of the contract year (August 1-July 31).  Faculty members not appointed for a third year will be notified by December 15 of the contract year. Faculty with two or more years of service at Furman will receive notice of termination at least twelve months before the expiration of appointment.  See File 157.4.

 

6. Mutual responsibilities of faculty and administration not stated in the contract or annual contract renewal letter are specified in the current Faculty Handbook (as the same may from time to time be amended).

 

7. Representative samples of the faculty contract and the annual contract renewal letter appear in the Appendix of the Policies and Procedures System, Exhibits B and C.

 

...........................

 

152.1 Emeriti Faculty

Created by: Stephanie Ferguson on 11/17/2006
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 152.1
Adoption Date: 10/20/2015
Reviewed for Currency: 10/20/2015
 
Replaces File: 152.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

152.1 Emeriti Faculty

 

A. Background

Emeritus status is intended to honor distinguished Furman faculty during their retirement.

 

B. Policy

Retired faculty who have served Furman and the profession with distinction may be granted the title "Emeritus" or "Emerita" with specified privileges.

 

C. Guidelines

1. Faculty members who have held the rank of Associate Professor, Professor, Associate Librarian or Librarian at the time of retirement and who have served at Furman for at least ten years are eligible.

2. The Faculty Status Committee and the Dean of the Faculty will review eligible candidates and make recommendations to the Provost and the President with final approval reserved for the Trustees.

3. Emeriti faculty shall have the following special privileges:

  • Recognition at the commencement following designation.
  • Inclusion in official listings of Furman faculty.
  • Assistance in research and writings as available.
  • Marching in academic processions at commencement and formal convocations.

4. Emeriti professors retain the titles of their endowed chairs.

...........................

152.2 Evaluation of Faculty

Created by: Pat Teague on 02/26/2002
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration and Faculty Status Committee
Current File: 152.2
Adoption Date: 03/12/2013
Reviewed for Currency: 03/12/2013
 
Replaces File: 152.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

152.2 Evaluation of Faculty

 

A. Background

Furman University uses evaluations of faculty members as a basis for decisions concerning salary increases. In conjunction with other pertinent data, evaluations are also used in decisions about promotion, tenure, renewal of contract, nonrenewal of contract, or termination.

 

B. Policy

Tenured and probationary faculty members shall be evaluated regularly on the bases of teaching effectiveness, professional activity, and institutional service. Also considered are devotion to duty, professional ethics, university citizenship, and, as appropriate, community service.

 

C. Guidelines

1. Evaluation Criteria:

a. Teaching effectiveness is the most important criterion. Factors used to evaluate teaching effectiveness include classroom performance, preparation for classes, testing and grading, attitude toward students and teaching, student opinions (File 122.2), and willingness to work with students.

b. Professional activity is judged on the basis of scholarly or creative activity (File 167.8); presentations; publications; sabbatical and leave study; exhibits; performances; membership and leadership roles in professional societies and attendance at meetings and conferences; grants written or received; and professional exchange with colleagues in other disciplines or at other institutions. Other factors to be considered are development of new courses and further study or projects designed to improve teaching effectiveness.

c. Institutional service includes significant service to one's department as well as to the university at large. Faculty will be evaluated on their performance of duties in support of the University through committee work, student advising, positions of responsibility, and assistance with university functions.

d. Devotion to duty, professional ethics, and university citizenship will be considered (Files 122.1, 137.8). The faculty member's participation in civic, political, cultural, and religious activities in the community may also be taken into account.

2. Evaluation Procedures:

a. Probationary faculty will be evaluated each fall for the previous contract year; faculty in their first year at Furman will be evaluated in spring semester by the department chair and the Vice President for Academic Affairs and Dean.

b. Tenured faculty will be evaluated every other fall based on the two previous contract years.

c. In the interest of equity and to bring them into alignment with the biennial tenured faculty evaluation cycle, faculty members whose tenure becomes effective in odd-numbered years must submit one additional one-year evaluation in that year. The resulting merit category applies to the following two years.

d. Forms prepared by the Faculty Status Committee will be used for the evaluation process. These forms will include the faculty member's self-report as well as the chair's evaluation. (Refer to Exhibit D.)

e. The faculty member shall have the opportunity to read the chair's evaluation.

f. The chair's evaluation shall reflect the judgment of tenured members of the department.

g. The evaluation of the department chair as a faculty member shall be done by the Vice President for Academic Affairs and Dean.

h. The Faculty Status Committee shall submit its recommendations for merit categories and salary increases to the Dean of the Faculty, who subsequently makes salary recommendations to the Vice President for Academic Affairs and Dean.

h. The Vice President for Academic Affairs and Dean shall report to the Faculty Status Committee in those cases where administrative action differs from the recommendations of the Committee.

...........................

152.5 Faculty or Staff with Family Relationship

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 152.5
Adoption Date: 02/01/2011
Reviewed for Currency: 02/01/2011
 
Replaces File: 152.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

152.5 Faculty or Staff with Family Relationship

 

A. Background

On occasion Furman hires faculty or staff who may be related to other persons already employed by Furman.

 

B. Policy

Furman seeks to ensure that neither favoritism nor conflict of interest influences the appointment, salary, tenure or promotion of faculty or staff with a family relationship to other Furman employees.

 

C. Guidelines

1. For the purpose of these guidelines, the term "family" includes any relationship by blood, adoption, or marriage, and any spousal or domestic partnership, current or former.

2. Two family members should not serve concurrently on the same faculty or administrative committee.

3. Faculty:

a. Faculty members, including the Dean of the Faculty, will exclude themselves from significant recommendations or decisions that directly affect family members employed by Furman. These recommendations or decisions include appointment, job status, evaluation, salary, tenure, promotion, grade appeals and grievances.

b. If a faculty member, acting as Department Chair or Dean, supervises the work of a family member, decisions or recommendations affecting the family member will be referred to decision-maker at the next higher level, who, in consultation with the affected family member, will appoint a delegate to make the recommendations or decisions.

4. Staff:

a. Two members of the same family will not be employed within the same department if such employment would result in one of them supervising the other or where one member occupies a position that has influence over the other’s employment, promotion, salary administration, performance review, or other related management issues.

b. If, as a result of historical employment decisions, a situation occurs in which a staff family member supervises a family member, then the supervisor’s superior will handle questions and decisions involving employment, promotion, salary administration, performance review, or other related management issues.

5. If an employee of Furman University perceives he or she is being treated inequitably because of family relationships, he or she should follow the grievance procedures outlined in File 153.1.

...........................

153.1 Faculty Grievance Procedure

Created by: Pat Teague on 12/18/2001
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration and Faculty Status Committee
Current File: 153.1
Adoption Date: 11/12/2001
Reviewed for Currency: 11/12/2001
 
Replaces File: 153.1
Date of Origin: 05/01/1979
 
Classification: Faculty
 
In Archive? 0

153.1 Faculty Grievance Procedure

 

A. Background

Furman University seeks to provide fair and feasible procedures for examining claims that faculty members have been subjected to discrimination as defined in Furman's Nondiscrimination and Affirmative Action Program (See File 832.1). Appeals concerning promotions, tenure, and renewal of contracts are covered under the procedures outlined in File 198.2.

 

B. Policy

The University believes that all complaints should be resolved, whenever possible, without resort to the formal grievance procedure. The purpose of this policy is to promote a prompt and efficient procedure for the investigation and resolution of grievances.

 

C. Guidelines

1. All grievances, requests for review, and appeals must be submitted in writing and signed by the person making the complaint.

2. If the problem cannot be resolved by informal discussion, the following formal grievance/appeal procedure will be undertaken:

Step 1. The faculty member shall file the grievance with the Vice President for Academic Affairs and Dean within four (4) weeks following the act or omission in question. In the event a faculty member makes a complaint of discrimination pursuant to Policy 832.1, the Vice President for Academic Affairs and Dean shall inform and consult with the Affirmative Action Officer concerning the disposition of the complaint. The faculty member may request postponement of any action in processing the grievance formally for a period of up to three (3) weeks, during which period efforts to resolve the grievance informally shall be made. The faculty member may at any time terminate the postponement period by giving written notice to the Vice President for Academic Affairs and Dean that he/she wishes to follow the formal procedure. If no postponement is requested, the Vice President for Academic Affairs and Dean shall conduct a meeting with the faculty member no later than three (3) weeks following (1) receipt of the grievance or (2) upon receipt of written notice that the faculty member wishes to proceed with the meeting prescribed in Step 1. At the Step 1 meeting, the faculty member shall have the right to present any evidence in support of the grievance. The Vice President for Academic Affairs and Dean shall issue a written decision, stating the reasons for his/her decision within three (3) weeks following the conclusion of the meeting.

Step 2. If the grievance is not satisfactorily resolved by Step 1, the faculty member may file a written request for review with the Faculty Status Committee. The Faculty Status Committee shall schedule a meeting with the faculty member no later than three (3) weeks following receipt of the request for review. Subsequent to this meeting, the committee will make a recommendation to the Vice President for Academic Affairs and Dean who shall issue a written decision, stating the reasons for his/her decision within three (3) weeks following the conclusion of the review meeting.

Step 3. If the grievance has not been satisfactorily resolved by Step 2, the faculty member may file a written request for review by the President. The President shall schedule a meeting no later than three (3) weeks following receipt of the request for review. The President shall render a decision within three (3) weeks following the conclusion of the review meeting.

3. No reprisal of any kind will be made by the University against any grievant, any witness, or any other participant in the grievance procedure by reason of such participation.

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155.2 Evaluation of Library Faculty

Created by: Stephanie Ferguson on 05/12/2008
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File: 155.2
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File:
Date of Origin: 05/12/2008
 
Classification: Faculty
 
In Archive? 0

 

Furman University uses evaluations of library faculty members as a basis for decisions concerning salary increases. In conjunction with other pertinent data, evaluations are also used in decisions about promotion, renewal of contract, non-renewal of contract, or termination.

 

Each library faculty member shall be evaluated annually on the bases of effective librarianship, professional activity, and institutional service. Also considered are devotion to duty, professional ethics, university citizenship, and, as appropriate, community service

 

1. Evaluation Criteria:

a. Effective librarianship is the most important criterion. Factors used to evaluate effective librarianship may include performance of primary work responsibilities, goals achieved, supervision of staff and student workers, service on library committees, liaison responsibilities, other duties such as reference and information fluency instruction as appropriate, and a willingness to work with students, faculty and staff.

b. Professional activity is judged on the basis of scholarly or creative activity (File 167.8) which could include:  presentations; publications; exhibits; membership and leadership roles in professional societies and attendance at meetings and conferences; grants written or received; and professional exchange with colleagues in other disciplines or at other institutions. Other factors to be considered are development of new library initiatives and further study or projects designed to improve effectiveness as a librarian.

c. Institutional service includes significant service to the library as well as to the university at large.  Library faculty will be evaluated on their performance of duties in support of the university, which could include committee work, student advising, positions of responsibility, and assistance with university functions.

d. Devotion to duty, professional ethics, and university citizenship will be considered (Files 122.1, 137.8). The faculty member's participation in civic, political, cultural, and religious activities in the community may also be taken into account.

2. Evaluation Procedures:

a. Library faculty will be evaluated each fall for the previous contract year by the Director of Libraries.

b. Library faculty in their first year at Furman will be evaluated during the spring term by the Director of Libraries.

c. Forms prepared by the Library Faculty will be used for the evaluation process.  These will include the library faculty member's self-report as well as the Director's evaluation. (Refer to Exhibit G in the Appendix.)

d. The library faculty member shall have the opportunity to read the Director's portions of the report.

e. After completion of the evaluation process The Director of Libraries will make merit recommendations to the Provost and Executive Vice-President.

f. The evaluation of the Director of Libraries as a library faculty member shall be done by the Provost and Executive Vice-President.

155.3 Promotion of Library Faculty

Created by: Stephanie Ferguson on 05/12/2008
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File: 155.3
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File:
Date of Origin: 05/12/2008
 
Classification: Faculty
 
In Archive? 0

 

Promotion from one rank to another is intended to recognize and encourage professional achievement on the part of the library faculty member as well as to acknowledge significant service to the university. The judgment of library faculty peers and administrators is an important factor in decisions on promotion. 

 

A library faculty member is eligible to apply for promotion to the next higher rank when that library faculty member's academic preparation, professional competence and stature, and quality and duration of service are consistent with the expectations of that rank as established in the Guidelines of File 155.5.

 

1. The various ranks used at Furman for library faculty and the academic requirements and expectation of performance and achievement for holding each rank are described in File 155.5.

 

2. Criteria used for promotion include the following:

 

  • Preparation: degrees held, additional study;
  • Experience: number of years, types of schools, level of work, related non- academic experience.
  • Regularly used evaluation criteria ("see File 155.2 Evaluation of Library Faculty"): effective librarianship, professional activity, institutional service, devotion to duty, professional ethics, university citizenship, and, as appropriate, community service.

 

3. An Assistant Librarian will normally spend at least six years at that rank before promotion to Associate Librarian, while an Associate Librarian will normally spend at least seven years at that rank before promotion to Librarian. However, time served in rank is not a sufficient condition for promotion to the next higher rank.

 

4. The procedures for decisions on promotion are as follows.

 

(a)   By September, the Director of Libraries should assist any library faculty member who is eligible and would like to apply for promotion. The Director should not recommend to the candidate whether or not to apply for promotion; this should be the candidate’s decision. The candidate has the right to apply for promotion even if the Director would oppose that promotion.

 

(b)   Candidates for promotion should prepare an up-to-date and full dossier which contains any information relevant to the promotion decision. The contents of a dossier will vary significantly according to the nature of the primary professional responsibilities of the library faculty member.  At a minimum, the dossier should include a letter from the candidate explaining why promotion would be appropriate, a complete resume, and all of the faculty member's evaluations (both the self-report and the Director of Libraries' portion) while at the current rank. The dossier might also include, but is not limited to, representative material from information fluency sessions, sample catalog records, web publishing, presentations, publications, annual departmental reports, statistical information, grant involvement, collection development activities, and evidence of collaborative work with students and teaching faculty, as well as evidence of work-in-progress deemed appropriate by the candidate. The Director and/or the candidate may also solicit letters of extramural evaluation of the candidate.

 

(c)   No later than mid-October, the Director should examine the file of each potential candidate for promotion and discuss with each candidate both possibilities and probabilities, with candid attention to strengths and weaknesses.

 

(d)   The completed dossier should be submitted to the Library Promotion Committee and the Director should establish a timeline concerning the committee’s decision. The Library Promotion Committee consists of those library faculty members who already hold a rank higher than that held by the candidate, excluding the Director of Libraries. The committee selects its own chairperson. The candidate and all other persons who are involved should be informed of the timetable and schedule of procedures.

 

(e)   Only those library faculty members who already hold a rank higher than that held by the candidate will sit on the Library Promotion Committee and be eligible to vote. Library faculty holding the same rank as or lower rank than the candidate may also be consulted at the discretion of the Library Promotion Committee. In the event that the Library Promotion Committee lacks eligible members, the Director of Libraries, in consultation with the Provost and Executive Vice-President, will ask members of the general faculty of appropriate rank and experience to serve on the Library Promotion Committee. The committee will consist of a minimum of three people. 

 

(f)     The candidate's complete dossier should be reviewed by each member of the Library Promotion Committee. In every instance, discussion should be free and open. After due consideration, a vote should be taken, recorded, and reported to the Library Promotion Review Panel. The Chair of the Library Promotion Committee should provide for the library departmental files a detailed statement of the procedures that have been followed and the reasons for the decisions that have been reached, including any opposition to the majority decision.

 

(g)   The Library Promotion Review Panel will consist of the Director of Libraries, the Chair of the Library Committee and an additional member of the Library Committee appointed by the Chair of the Library Committee. In a situation in which the Chair of the Library Committee is not of sufficient rank relative to the promotion question, an alternative member of appropriate rank will be assigned the Chair’s responsibility. Should the Library Committee not have eligible members, members from the general faculty will be appointed after consultation by the Director of Libraries and Provost and Executive Vice-President. The Chair of the Library Committee, or designate, will serve as the Chair of the Library Promotion Review Panel. Individual letters from each member of the Library Promotion Committee should be made available to the Panel explaining the rationale for their votes.

 

(h)   The candidate’s complete dossier should be reviewed by the Library Promotion Review Panel along with the vote and individual letters from the Library Promotion Committee. A vote should be taken, recorded and reported to the Provost and Executive Vice-President along with the recommendations of both the Library Promotion Review Panel and the Library Promotion Committee.

 

(i)     The Chair of the Library Promotion Review Panel will notify the candidate of the recommendation of the Library Promotion Review Panel. If promotion is not recommended by the Panel and the candidate does not understand why, the candidate is encouraged to talk with the Director of Libraries or the Provost and Executive Vice-President or both.

 

(j)      The President also receives a recommendation from the Provost and Executive Vice-President and subsequently makes a recommendation to the trustees. The library faculty member is notified by the Provost and Executive Vice-President when the trustees have acted upon the promotion.

 

(k)   A librarian who completes the work for the appropriate terminal degree will be promoted to the rank of Assistant Librarian effective September 1 subsequent to the completion of the degree.

 

(l)      Other promotions become effective September 1 following the decision.

 

5. Library faculty members are not eligible for tenure. 

 

155.5 Corresponding Rank of Library Faculty

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. and Faculty Status Committee
Current File: 155.5
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File: 155.5
Date of Origin: 09/19/1977
 
Classification: Faculty
 
In Archive? 0

155.5 Equivalent Rank of Professional Librarians

 

A. Background

Members of the professional library staff are members of the faculty. (See Article II, Section I, of the Constitution and Bylaws of the Faculty of Furman University.) Corresponding to the Constitution, professional library staff are herein referred to as library faculty. Library faculty ranks correspond to those faculty ranks established in the Guidelines of File 157.8.

 

B. Policy

Members of the library staff who hold the terminal degree in library and/or information science (e.g., M.S. in library science) or who hold subject area graduate degrees as qualifications for specialized branch library positions will have membership in the faculty and will hold library faculty rank. Corresponding ranks are specified below. The academic rank of an individual library faculty member shall be determined according to academic preparation, professional competence and stature, and quality and duration of service.

 

C. Guidelines

1. The library faculty ranks may be broadly characterized as follows:

a. Assistant Librarian: Library faculty members who have earned the master’s in library science, information science or other appropriate terminal degree but who have limited library experience in an accredited senior college or university (normally fewer than six years) usually hold the rank of Assistant Librarian. This corresponds to the rank of Assistant Professor.

b. Associate Librarian: Library faculty members who hold the master’s in library science, information science or other appropriate terminal degree, who have significant full-time library experience at the rank of Assistant Librarian in an accredited senior college or university (normally six or more years), and whose achievements as librarians, scholars, and contributors to the work of the University indicate growing competence and stature usually hold the rank of Associate Librarian. This corresponds to the rank of Associate Professor.

c. Librarian: Library faculty members who hold the master’s in library science, information science or other appropriate terminal degree, who have extensive library experience at the rank of Associate Librarian in an accredited senior college or university (normally seven or more years), and whose achievements as librarians, scholars, and contributors to the work of the University are consistent with its highest faculty rank usually hold the rank of Librarian. This corresponds to the rank of Professor.

2. The terminal degree in library and information science is the Master’s degree (ALA Policy Manual, 54.2.1). The designation of another degree as an appropriate terminal degree will be made by the Director of Libraries in consultation with the Provost and Executive Vice-President.

3. The rank of a new library faculty member will be determined by the Provost and Executive Vice-President in consultation with the Director of Libraries. Rank at appointment shall be clearly stated in the original contract. The rank of a continuing library faculty member will be determined through the promotion process (File 155.3).

4. For a fuller statement of the criteria and procedures which govern promotion and rank, see File 155.3.

5. Library faculty positions are non-tenure track.

...........................

157.1 Part-time Faculty

Created by: Dana Trebing on 06/19/2003
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Vice President for Academic Affairs and Dean
Current File: 157.1
Adoption Date: 04/14/2003
Reviewed for Currency: 05/24/2007
 
Replaces File: 157.1
Date of Origin: 01/11/1982
 
Classification: Faculty
 
In Archive? 0

157.1 Part-time Faculty

 

A. Background

Part-time faculty are untenured faculty hired to teach less than the equivalent of twenty hours per academic year. These teachers may have a special ability not available among the full-time faculty or they may be employed in special circumstances such as resignations, unexpected disabilities, or unplanned increases in enrollment. Apart from such special circumstances, extensive reliance on part-time faculty does not serve the University's best interests.

 

B. Policy

Furman employs part-time faculty whose qualifications meet standards for full-time employment as established by the Southern Association of Colleges and Schools, but seeks to minimize the use of part-time faculty. Part-time faculty are divided into two categories: Adjuncts and Lecturers. Part-time faculty teaching less than half-time are classified as Adjuncts; part-time faculty on annual contract to teach half-time or more are classified as Lecturers. In cases where part-time faculty are employees over an extended period, the University seeks to provide adjusted compensation in an equitable manner.

 

C. Guidelines

1. The department chair will notify the Vice President for Academic Affairs and Dean of the need for part-time faculty and will receive the Dean's approval before negotiating employment.

2. Compensation for part-time teaching will be negotiated by the Dean in accordance with regular schedules of remuneration based on degree held, experience, and duties.

3. Part-time faculty share in certain government-mandated University programs: Social Security (File 144.2), Unemployment Compensation Insurance (File 144.3), and Workers' Compensation Insurance (File 144.4).

4. Part-time faculty receive benefits relating to the use of University facilities and admission to cultural and athletic events (File 147.8). They are also eligible for family/medical leave (File 815.1) and may make tax-deferred contributions into a Supplemental Retirement Annuity.

5. All part-time faculty are expected to be accessible to the students whom they teach in order to provide appropriate academic assistance.

6. The University will attempt to provide part-time faculty with office space and equipment adequate to their assigned duties.

7. Part-time faculty will receive all University information and messages pertaining directly to their assigned responsibilities. Whenever practicable, part-time faculty will be listed in the campus directory and the University catalog.

8. All part-time faculty will be evaluated by the chair according to criteria consistent with the duties specified in their contracts. Evaluations will be considered by the Vice President for Academic Affairs and Dean in decisions concerning contract renewals and increases in compensation.

9. Part-time faculty are not eligible for tenure.

10. In accordance with Furman's faculty constitution, part-time faculty who are employed by Furman on annual contracts for teaching and research for half-time or more are members of the faculty and may vote at faculty meetings. These part-time faculty will normally be classified as Lecturers.

11. Lecturers are eligible to march at graduation and convocations, may attend University dinners and functions. Lecturers are not required to serve on committees or to participate in the advising program unless those duties are specified in their contracts.

12. This policy is not applicable to visiting professors and lecturers brought to the University in accordance with individually negotiated arrangements.

13. This policy is not applicable to administrators who teach or to faculty with tenure.

...........................

157.2 Graduate Faculty

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration
Current File: 157.2
Adoption Date: 01/15/1999
Reviewed for Currency: 02/16/2010
 
Replaces File: 157.2
Date of Origin: 02/09/1987
 
Classification: Faculty
 
In Archive? 0

157.2 Graduate Faculty

 

A. Background

Since Furman University is primarily an undergraduate liberal arts college, most of the courses which comprise the graduate program are taught by the regular full-time faculty or visiting faculty who offer special expertise.

 

B. Policy

Faculty teaching graduate-level courses must have an earned doctorate in the discipline in which they teach or be qualified by significant experience and/or scholarly or creative activity.

 

C. Guidelines

1. Furman University faculty teaching graduate courses or advanced undergraduate courses to which graduate students are admitted for graduate credit should have the doctor's degree in the discipline in which they are teaching. Exceptions must meet Criteria of the Southern Association of Colleges and Schools.

2. Non-Furman faculty must be appointed on a temporary basis. These individuals will normally hold the doctorate, although in some cases experience and/or scholarly or creative activity may substitute for the doctorate.

3. Faculty teaching graduate-level courses must be approved by the Director of Graduate Studies in consultation with the appropriate department chair.

...........................

157.3 Promotion

Created by: Stephanie Ferguson on 05/16/2007
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration and Faculty Status Committee
Current File: 157.3
Adoption Date: 08/20/2015
Reviewed for Currency: 08/20/2015
 
Replaces File: 157.3
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

157.3 Promotion

 

A. Background

Promotion from one rank to another is intended to recognize and encourage professional achievement on the part of the faculty member as well as to acknowledge significant service to the university. The judgment of faculty peers and administrators is an important factor in decisions on promotion.

 

B. Policy

A faculty member is eligible to apply for promotion to the next higher rank when that faculty member's academic preparation, professional competence and stature, and quality and duration of service are consistent with the expectations of that rank as established in the Guidelines of File 157.8.

 

C. Guidelines

1. The various ranks used at Furman and the academic requirements and expectation of performance and achievement for holding each rank are described in File 157.8.

2. Criteria used for promotion include the following:

  • Preparation: degrees held, additional study.
  • Experience: number of years, types of schools, level of work, related non- academic experience.
  • Regularly used evaluation criteria:  teaching effectiveness, professional activity, institutional service, devotion to duty, professional ethics, university citizenship, and, as appropriate, community service.  See File 152.2

3. An Assistant Professor will normally spend at least six years at that rank before promotion to Associate, while an Associate will normally spend at least seven years at that rank before promotion to Professor. Time served in rank, however, is not a sufficient condition for promotion to the next higher rank.

4. The procedures for decisions on promotion and tenure are similar.  See File 158.4.

(a) Early in the fall semester, chairs should assist any department member who would like to apply for promotion. Even if a chair does not recommend promotion, the individual has the right to have an application considered by the rest of the department and forwarded to the Faculty Status Committee and the Vice President for Academic Affairs and Dean.

(b) No later than mid-October, the chair should examine the file of each potential candidate for promotion and discuss with each candidate both possibilities and probabilities, with candid attention to strengths and weaknesses. The chair should review with the candidate the patterns that have emerged from previous recommendations of the Faculty Status Committee, especially those relating to time in rank.

(c) Candidates for promotion should prepare an up-to-date and full dossier which contains any information relevant to the promotion decision. At a minimum, the dossier should include a letter from the candidate explaining why promotion would be appropriate, a complete resume, some evidence of student reaction to the candidate's teaching, and all of the faculty member's evaluations (both the self-report and the chair's portion) while at the current rank. The dossier might also include representative course syllabi, tests, exams, and graded essays; representative samples of publications and/or artistic or scientific work, as well as evidence of work-in-progress deemed appropriate by the candidate; and any published scholarly reviews of the candidate's writings, exhibitions, or performances. Candidates for tenure should include a copy of their department chair's pre-tenure review. See File 157.4. The chair should also provide letters of extramural evaluation of the candidate.  Any letters of extramural evaluation of the candidate should be provided in accordance with the memoranda published annually by the Faculty Status Committee.

(d) The chair should establish a timetable for making a departmental decision in each case. The candidate and all other persons who are involved should be informed of the timetable and schedule of procedures.

(e) Only those department members who already hold rank higher than that held by the candidate are eligible to vote, and the chair must consult collectively with them. In the event that the candidate holds a joint appointment in two or more departments, the same process will be conducted by faculty members holding tenure and higher rank than that of the candidate. Faculty holding the same rank as or lower rank than the candidate may also be consulted at the discretion of the chair. Their comments should be shared with the voting members of the department.

(f) The candidate's complete dossier should be reviewed by each voting member of the department(s).  If two departments are involved, the reviews should be conducted concurrently and independently.  In every instance, discussion should be free and open. A vote should be taken, recorded, and reported to the Dean along with the recommendation. The chair and each voting member of the department will send individual letters to the Dean explaining the rationale for their votes. The Dean will forward these letters and the dossier to the Faculty Status Committee early in the spring semester.

(g) The chair should provide for the departmental files a detailed statement of the procedures that have been followed and the reasons for the decisions that have been reached. Any opposition to the majority decision should be recorded.

(h) If promotion is not recommended by the department, the chair should review with the candidate the reasons for the decision. Although the candidate may apply to the Faculty Status Committee, the chair should not recommend that the candidate do so or not do so. This should be the candidate's decision. In those cases in which the candidate intends to make such an application, the chair should advise the candidate to see the Dean or the chair of the Faculty Status Committee about procedures.

(i) The Faculty Status Committee, after due consideration, will submit its recommendations to the Dean and to the President. The committee will notify the candidate of its recommendation. If promotion is not recommended by the committee and the candidate does not understand why, the candidate is encouraged to talk with the chair of his or her department or the chair of the committee or both. The President also receives a recommendation from the Dean and subsequently makes a recommendation to the trustees. The faculty member is notified by the Dean when the trustees have acted upon the promotion.

(j) An Instructor who completes the work for the appropriate terminal degree will be promoted to the rank of Assistant Professor effective August 1 of the calendar year in which the work for the degree is completed.

(k) Other promotions become effective August 1 following the decision.

5. Promotion and the granting of tenure are not necessarily interrelated. An untenured faculty member may be promoted, and a faculty member may be granted tenure without being promoted.

6. At every decision-making level a serious effort shall be made to requite comparable service with comparable rank.

...........................

157.4 Probationary Appointment

Created by: Bill Berg on 04/09/2002
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration and Faculty Status Committee
Current File: 157.4
Adoption Date: 01/14/2002
Reviewed for Currency: 01/14/2002
 
Replaces File: 157.4
Date of Origin: 11/24/1975
 
Classification: Faculty
 
In Archive? 0

157.4 Probationary Appointment

 

A. Background

Probationary appointment provides an opportunity for new faculty members to develop their skills and for the University to evaluate its faculty or develop temporary programs.

 

B. Policy

All full-time faculty members are on annual probationary appointment until such time as they are either granted tenure or released. (See File 158.4.) All members of the faculty, whether tenured or not, are entitled to academic freedom as set forth in the 1940 Statement of Principles on Academic Freedom and Tenure, formulated by the Association of American Colleges and the American Association of University Professors, and adopted by the Board of Trustees of Furman University.

 

C. Guidelines

1. The tenured members of each department shall meet at least annually to review the performance of any department members on probationary appointment. The chair shall then review with the faculty member or members concerned the department's evaluation and shall advise on appropriate measures for improvement if any should be thought necessary.

2. In addition to the annual review described in Guideline 1, a pre-tenure review will be conducted for all probationary faculty members appointed with fewer than three (3) years of credit toward tenure. The purpose of this review is constructive evaluation of the faculty member's progress towards fulfilling the criteria for tenure. Normally, this review will occur during the third year of a probationary faculty member's employment. However, for faculty members appointed with two (2) years of credit toward tenure, this review will be conducted in their second year at Furman. No pre-tenure review will be conducted for faculty members appointed with three (3) years or more of credit toward tenure.

The process and criteria for this review are similar to those of the tenure review (See File 158.4.). The faculty member shall present to the department chair a file summarizing her or his activities to date. The chair will make the file available to the tenured members of the department and the Vice President for Academic Affairs and Dean. If the chair is not tenured, then the Vice President for Academic Affairs and Dean will appoint a tenured member of the department to conduct the review and perform the chair's duties outlined in this policy. The tenured members of the department will meet to evaluate the faculty member's progress and the department chair will submit to the Vice President for Academic Affairs and Dean a letter representing the evaluative opinions of the department's tenured faculty. The chair's letter will become part of the probationary faculty member's tenure review dossier. Tenure department members may also submit individual letters to the Vice President for Academic Affairs and Dean.

The Vice President for Academic affairs and Dean will meet with the chair to provide a University perspective on the faculty member's progress. The chair will then discuss the review with the probationary faculty member.

3. The total probationary period may not exceed seven (7) years of full-time teaching experience at accredited four-year colleges or universities, except that the probationary period may extend to as much as four (4) years at Furman even if the total full-time service in the profession thereby exceeds seven (7) years. The terms of such extension will be stated in writing at the time of initial appointment. Note: In accordance with the AAUP definition of probation, the four (4) and seven (7) year periods include a terminal year following a denial of tenure.

4. The University is not obligated to reappoint a faculty member at the end of a probationary year nor to give reasons for such non-reappointment.

5. In the event of a decision not to reappoint at the conclusion of a probationary period, the faculty member shall be informed in writing. The relevant schedules for notification are:

  • Not later than March 1 of the first academic year of service at Furman, if the appointment expires at the end of that year; or, if a one-year appointment terminates during an academic year, at least three (3) months in advance of its termination.
  • Not later than December 15 of the second academic year of service at Furman, if the appointment expires at the end of that year; or, if an initial two-year appointment terminates during an academic year, at least six (6) months in advance of its termination.
  • At least twelve (12) months before the expiration of the appointment after two (2) or more years at Furman.

6. The probationary faculty member has rights of due process as defined in File 131.5.

..........................

157.8 Faculty Rank

Created by: Dana Trebing on 06/19/2003
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 157.8
Adoption Date: 04/23/2012
Reviewed for Currency: 04/23/2012
 
Replaces File: 157.8
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

157.8 Faculty Rank

 

A. Background

Furman organizes its faculty on the basis of academic rank. Full-time faculty members are designated as either Instructor, Assistant Professor, Associate Professor, or Professor. Other titles may be assigned when appropriate.

 

B. Policy

The academic rank of an individual faculty member shall be determined according to academic preparation, professional competence and stature, and quality and duration of service. All faculty are expected to teach effectively, and engage in both professional activity and institutional service, with teaching effectiveness being most important (Policy 152.2). Faculty are also expected to demonstrate devotion to duty, professional ethics, university citizenship, and, as appropriate, community service.

 

C. Guidelines

1. The different academic ranks may be broadly characterized as follows:

  • Instructor: Faculty members who do not hold the appropriate terminal degree usually hold the rank of Instructor.
  • Assistant Professor: Faculty members who have earned the doctorate or other appropriate terminal degree but who have limited teaching experience in an accredited senior college or university (normally fewer than six years) usually hold the rank of Assistant Professor.
  • Associate Professor: Faculty members who hold the doctorate or other appropriate terminal degree, who have significant full-time teaching experience at the rank of Assistant Professor in an accredited senior college or university (normally six or more years), and whose achievements as teachers, scholars, and contributors to the work of the University indicate growing competence and stature usually hold the rank of Associate Professor.
  • Professor: Faculty members who hold the doctorate or other appropriate terminal degree, who have extensive teaching experience at the rank of Associate Professor in an accredited senior college or university (normally seven or more years), and whose achievements as teachers, scholars, and contributors to the work of the University are consistent with its highest faculty rank usually hold the rank of Professor.
  • With regard to library faculty ranks, see Policy 155.5, Corresponding Rank of Library Faculty.

2. Ordinarily the terminal degree is the doctorate. The designation of another degree as an appropriate terminal degree will be made by the relevant academic department in consultation with the Vice President for Academic Affairs and Dean and will be clearly recorded in the original contract.

3. The rank of a new faculty member will be determined by the Vice President for Academic Affairs and Dean in consultation with the appropriate academic department. Rank at appointment shall be clearly stated in the original contract.

4. For a fuller statement of the criteria and procedures which govern promotion in rank, see File 157.3  for tenure policies, see File 158.4.

………………………

157.9 Faculty Recruitment

Created by: Dana Trebing on 02/24/2005
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 157.9
Adoption Date: 04/13/2015
Reviewed for Currency: 04/13/2015
 
Replaces File: 157.9
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

157.9 Faculty Recruitment

 

A. Background

Furman University strives to recruit the best qualified faculty.

 

B. Policy

Faculty recruitment is the joint responsibility of the Vice President for Academic Affairs and Dean and the department to which the appointment is to be made. The search for and hiring of new faculty, including advertising, will uphold Furman’s commitment to diversity and inclusion and will conform to the university's nondiscrimination policy.  See File 832.1.

 

C. Guidelines

1. The department chair, in consultation with the Vice President for Academic Affairs and Dean and departmental faculty, will seek the best-qualified teacher scholars. The department chair is responsible for ensuring that the recruitment process supports this goal.

2. Advertisements for faculty positions will be published in the discipline's nationally circulated publication, The Chronicle of Higher Education, or other appropriate venues, with a closing date of no fewer than 30 days from the day of publication, unless the Vice President for Academic Affairs and Dean approves otherwise. Advertisements must be approved by the Vice President for Academic Affairs and Dean and the Assistant Vice President for Human Resources.

3. Finalists will be invited to visit the campus as part of the evaluation by prospective colleagues. Unless otherwise stipulated, all legitimate expenses for the trip will be paid for by the university. Only in unusual circumstances will the expenses of other members of the family be paid.

4. A recommendation for appointment will be made by the chair of the department to the Vice President for Academic Affairs and Dean. This recommendation should be made only after supporting evidence of the candidate’s training, experience, and other qualifications, including professional references, has been secured and evaluated by the candidate’s prospective departmental colleagues.

5. Appointments will be official contingent on the submission of official transcripts for all college and graduate work.

6. All understandings, limitations, and promises pertaining to proposed appointment are recorded in writing and become a part of the contract. The Vice President for Academic Affairs and Dean is responsible for final negotiations, the final terms of the contract, and securing approval of the faculty appointment by the President and the Board of Trustees.

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157.91 Retirement

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Director of Human Resources
Current File: 157.91
Adoption Date: 01/14/1999
Reviewed for Currency: 02/18/2009
 
Replaces File: 157.91
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

157.91 Retirement

 

A. Background

Furman University is concerned with the financial security and certain other benefits for those who have served on the faculty until retirement age.

 

B. Policy

The normal retirement date for a faculty member is the last day of July following the sixty-fifth (65th) birthday. A faculty member may qualify for retirement at an earlier age. Retirement policies are not applicable to persons with less than five (5) years of service.

 

C. Guidelines

1. Minimally, the retired faculty member is entitled to the following: (1) invitation to faculty and social functions; (2) insurance privileges provided by the various policies; (3) tickets to athletic events, concerts, and other campus events on the same basis as active faculty; (4) free use of the library, golf course, tennis courts, lake, Physical Activities Center, and other such facilities; (5) pertinent campus publications; (6) tuition benefits for dependents; and (7) consideration for emeritus status (see File 152.1) .

2. To qualify for early retirement, a faculty member must be at least fifty-five (55) years old and have at least ten (10) years of service immediately before retirement (See File 165.5, C.5); when the total of the age and years of service is at least seventy-five (75), the faculty member may retire at his or her own option and participate in all benefits and privileges of retired status. Other employment does not affect these benefits and privileges.

3. See File 148.4 for provisions of the retirement plan

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157.91 Retirement

Created by: Pat Teague on 02/05/1999
Category: 8 - Human Resources; 00 - General
 
Originator: Director of Human Resources
Current File: 157.91
Adoption Date: 01/14/1999
Reviewed for Currency: 02/18/2009
 
Replaces File: 157.91
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

157.91 Retirement

 

A. Background

Furman University is concerned with the financial security and certain other benefits for those who have served on the faculty until retirement age.

 

B. Policy

The normal retirement date for a faculty member is the last day of July following the sixty-fifth (65th) birthday. A faculty member may qualify for retirement at an earlier age. Retirement policies are not applicable to persons with less than five (5) years of service.

 

C. Guidelines

1. Minimally, the retired faculty member is entitled to the following: (1) invitation to faculty and social functions; (2) insurance privileges provided by the various policies; (3) tickets to athletic events, concerts, and other campus events on the same basis as active faculty; (4) free use of the library, golf course, tennis courts, lake, Physical Activities Center, and other such facilities; (5) pertinent campus publications; (6) tuition benefits for dependents; and (7) consideration for emeritus status (see File 152.1) .

2. To qualify for early retirement, a faculty member must be at least fifty-five (55) years old and have at least ten (10) years of service immediately before retirement (See File 165.5, C.5); when the total of the age and years of service is at least seventy-five (75), the faculty member may retire at his or her own option and participate in all benefits and privileges of retired status. Other employment does not affect these benefits and privileges.

3. See File 148.4 for provisions of the retirement plan

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157.92 Resignation

Created by: Dana Trebing on 05/16/2003
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File: 157.92
Adoption Date: 08/21/2009
Reviewed for Currency: 08/21/2009
 
Replaces File: 157.92
Date of Origin: 11/24/1975
 
Classification: Faculty
 
In Archive? 0

157.92 Resignation

 

A. Background

Turnover in faculty may be advantageous for both the University and individual faculty members. Since the departure of a faculty member may cause disruption in the academic program and make adjustments necessary, it is desirable that the resignation of a faculty member conform to a clear standard of practice.

 

B. Policy

The faculty member who plans to resign should give adequate notice to the University.

 

C. Guidelines

1. Faculty members should give the department chair and Dean of the Faculty written notice of resignation not later than April 15 or thirty (30) days after receiving their contract renewal, whichever is later.

2. In those unusual circumstances in which faculty may consider another position later than the above dates, they should discuss the matter with the department chair or Dean of the Faculty before entering serious discussions with another institution or agency.

3. Resignation later than April 15 or thirty (30) days after notice of terms for continued employment at Furman should occur only when the Dean of the Faculty has agreed in writing to waive this requirement.

4. A faculty member should leave his or her position during the academic year only after a temporary or permanent replacement has been secured and after receiving written approval from the Dean of the Faculty.

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157.93 Retirement Options

Created by: Stephanie Ferguson on 06/18/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration
Current File: 157.93
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File:
Date of Origin: 06/18/1999
 
Classification: Faculty
 
In Archive? 0

 

A. Background

Furman University desires to offer options for tenured faculty members in their retirement planning.

 

B. Policy

Any faculty member who qualifies for early retirement under the terms established in Policy 157.91 may voluntarily select a specific retirement option. Possible options include phased retirement or early full retirement. These options are made available at the discretion of the administration and are not considered a fringe benefit or an entitlement.

 

C. Guidelines

1. The retirement options offered to qualifying faculty members include:

Option A: Phased retirement, consisting of a reduced teaching load for one (1) to three (3) years, followed by full retirement. Other duties such as advising and committee work shall continue during the phased retirement period. Salary will be adjusted to reflect the reduced responsibilities. Fringe benefits based on salary (retirement, FICA, long term disability, life insurance) will be adjusted to the new salary level. The University will continue its contribution to medical insurance.

Option B: Early full retirement, beginning on a mutually agreeable date, supplemented by a lump-sum payment schedule agreed upon by the faculty member and the Provost. The maximum payment will be the amount allowed by the current ERISA guidelines for a severance plan, including the university contribution to medical insurance.

2. Provost and Dean may make exceptions to the plans when it is in the best interest of Furman University.

3. Provost may deny a faculty member one or both of the above options when it is in the best interest of Furman University.

4. The University may offer additional options for a specific period of time when it is in the best interest of Furman University.

5. The protections of tenure continue until full retirement.

6. Agreements for a specific retirement option must be made at least eighteen (18) months in advance of the effective date. Implementation of the option is contingent upon execution of a waiver to provide appropriate planning time (normally one [1] year) and to allow for the 180-day waiting period after the agreement is signed as required by law on file in the office of the Provost.

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158.1 Self-Employed Faculty

Created by: Stephanie Ferguson on 02/24/2005
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Faculty Status Committee
Current File: 158.1
Adoption Date: 02/24/2005
Reviewed for Currency: 04/21/2014
 
Replaces File: 158.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

158.1 Self-Employed Faculty

 

A. Background

In 1971, the Internal Revenue Service (IRS) interpreted Revenue Ruling 55-243 as revised by Ruling 71-7 to apply to all ordained faculty members who were employed by a religious institution regardless of their denomination or institutional function. Accordingly, these faculty members were declared "self-employed" for income withholding and Social Security tax purposes. In 1992, the South Carolina Baptist Convention severed ties with Furman University, and the University became a private rather than a religious institution. As a result, the IRS ruling applies only to the Chaplain and Associate Chaplain, who are performing ministerial duties for Furman University. All other ordained ministers are treated as "regular employees" for income withholding and Social Security tax purposes.

 

B. Policy

Furman University will abide by the interpretation of the Revenue Ruling 71-7 until such time as that interpretation is changed.

 

C. Guidelines

1. Under the ruling, the University Chaplain and Associate Chaplain are considered "self-employed" and are required to pay all of their Social Security tax following the self-employed rates prescribed by IRS. The University does not share this expenditure.

2. The University has agreed to withhold from the salary an amount designated by the "self-employed" person to cover his or her necessary withholding and Social Security payments, thus avoiding for him or her the necessity of filing quarterly estimates and tax payments.

3. The "self-employed" person may claim a portion of his or her salary as housing allowance by filing a request with the Human Resources Office. The request will be reviewed by the President for approval.

4. The University recognizes that this arrangement relates only to the technicality of an IRS ruling and affirms that such "self-employed" ordained faculty have the same internal status and privileges as all other members of the faculty.

...........................

158.4 Tenure

Created by: Dana Trebing on 10/15/2004
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Academic Administration and Faculty Status Committee
Current File: 158.4
Adoption Date: 08/20/2015
Reviewed for Currency: 08/20/2015
 
Replaces File: 158.4
Date of Origin: 10/14/1981
 
Classification: Faculty
 
In Archive? 0

158.4 Tenure

 

A. Background

The Board of Trustees of Furman University has adopted the 1940 AAUP statement entitled "Academic Freedom and Tenure," and, in order to promote academic freedom, grants tenure to faculty members after a suitable probationary period.

 

B. Policy

Faculty members granted tenure are on permanent appointment and may be terminated only for adequate cause. For a fuller explanation of adequate cause, see File 131.5. Full-time faculty members not on tenure are considered to be on probationary appointment. See File 157.4.

 

C. Guidelines

1. Eligibility

a. A full-time faculty member on probationary appointment must be considered for tenure during the sixth year of full-time teaching with the rank of instructor or higher in four-year accredited colleges or universities. At least three of these years must have been at Furman. In those cases in which fewer than three of these years have been at Furman, the decision will be postponed until the third year at Furman. An exception shortening the required probationary period may be established as a part of one's initial appointment at Furman, but only with concurrence of the Vice President for Academic Affairs and Dean and a majority of the tenured members of the academic department of the appointee.

b. The President and the Vice President for Academic Affairs and Dean may be appointed with tenure in an academic department independently of the procedures contained in guideline (a) above.

c. Professional librarians are not eligible for tenure.

d. Ordinarily, tenure will not be granted unless the appropriate terminal degree or its equivalent has been earned.

2. Procedures

a. In the fall semester of the year in which a tenure decision is to be made, the faculty member should prepare a dossier of material in support of a candidacy for tenure. (Since supporting a case for tenure requires the same kind of evidence used to support a case for promotion, candidates for tenure can consult File 157.3 for a description of relevant materials.)  This dossier will be studied by the tenured members of the candidate's department. At the end of the fall semester, tenured members of the department will meet to discuss and vote upon their recommendation to grant or not to grant tenure.

b. In the event that the candidate holds a joint appointment, the same process will be conducted in each department by faculty members holding tenure. The reviews, discussions, and votes should be conducted concurrently and independently.

c. The departmental recommendation(s) will be sent to the Vice President for Academic Affairs and Dean. The chair and each person who votes will also provide written statements outlining their respective points of view. Early in the spring semester, all of the material pertaining to the candidacy in question will be forwarded by the Vice President for Academic Affairs and Dean to the Faculty Status Committee.

d. The Faculty Status Committee will review the dossier of the candidate, solicit any needed additional information, and make a recommendation to the Vice President for Academic Affairs and Dean and to the President. The President also receives a recommendation from the Vice President for Academic Affairs and Dean and subsequently makes a recommendation to the Board of Trustees. The final decision rests with the Board of Trustees.

e. In the event tenure is not awarded, a faculty member is offered a one-year terminal appointment.

f. For appeal procedures in the event of a negative tenure decision, see File 198.2, Status Committee Operating Procedures.

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158.5 Eligibility of Administrators for Tenure

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 50 - Faculty Status
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 158.5
Adoption Date: 03/12/2013
Reviewed for Currency: 03/12/2013
 
Replaces File: 158.5
Date of Origin: 09/19/1977
 
Classification: Faculty
 
In Archive? 0

158.5 Eligibility of Administrators for Tenure

 

A. Background

Furman University recognizes the advantage of extending the protections and benefits of tenure to administrators who teach or who might return to teaching.

 

B. Policy

Tenure may be extended to administrators. Tenured administrators are entitled to academic freedom and the rights and privileges of tenure as set forth in the 1940 American Association of University Professors statement on "Academic Freedom and Tenure," as adopted by the Board of Trustees.

 

C. Guidelines

1. For the purposes of this policy, "academic administrator" refers to the President and the Vice President for Academic Affairs and Dean, the Senior Associate Dean, the Associate Academic Dean, the Assistant Academic Dean, and the Assistant Dean for Study Away and International Education.

2. The President and Vice President for Academic Affairs and Dean may be appointed with tenure in an academic department.

3. A tenured faculty member who becomes an academic administrator as defined in Guideline C(1) retains tenure.

4. The retention or forfeiture of tenure for a faculty member who moves into a position not covered in Guideline C(1) shall be determined through negotiation among the faculty member, the Vice President for Academic Affairs and Dean, the Faculty Status Committee, and the chair(s) of the appropriate academic department(s).

5. An administrator who holds a faculty appointment and rank in an academic department and who devotes half or more of his or her duties to teaching may be considered for tenure. The length of the probationary period will be defined by the terms of the faculty member's appointment (see Policy 158.4,"Tenure").

6. A person who is initially hired with a full-time faculty appointment and rank in an academic department and who serves for a year or more in that capacity, but later becomes an administrator, may be considered for tenure. The terms of the probationary period shall be determined through negotiation among the faculty member, the Vice President for Academic Affairs and Dean, the Faculty Status Committee, and the chair(s) of the appropriate academic department(s).

7. During the probationary period the person will be evaluated annually in both his or her administrative and faculty roles through the appropriate evaluation processes. The department chair will evaluate the person in the same manner as he or she evaluates other probationary members of the department.

8. An administrator normally will not be considered for tenure if the Vice President for Academic Affairs, in consultation with the chair(s) of the appropriate academic department(s), determines that there is no need for him or her to teach courses.

9. An administrator who is denied tenure may be retained in an administrative position.

...........................

161.2 Consulting and Outside Employment

Created by: Stephanie Ferguson on 05/14/2003
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 161.2
Adoption Date: 10/20/2015
Reviewed for Currency: 10/20/2015
 
Replaces File: 161.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

161.2 Consulting and Outside Employment

 

A. Background

Furman University encourages its faculty members to serve the community and to further their professional development through consulting and other professional relationships.

 

B. Policy

All full-time faculty members are accountable to Furman and must give priority to university responsibilities and activities.  Faculty members may be retained by individuals, industry, research organizations, or other agencies and institutions for consulting and other professional services when such activities do not detract from their duties as faculty members.

 

C. Guidelines

1. Extended and significant consulting and/or outside employment must have the approval of the appropriate department chair and the Dean of the Faculty.

2. Such activities must not encroach upon the faculty member's duties at Furman. 

3. In instances requiring large amounts of time, an appropriate adjustment in teaching load and salary paid by Furman may be made when such action is deemed fair and advantageous to both Furman and the faculty member.  See also File 165.5 "Leaves of Absence."

 

...........................

165.5 Leaves of Absence

Created by: Dana Trebing on 10/15/2004
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 165.5
Adoption Date: 11/19/2012
Reviewed for Currency: 11/19/2012
 
Replaces File: 165.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

165.5 Leaves of Absence

 

A. Background

A faculty member may request a leave of absence for personal or professional reasons.  (For family and medical leaves of absence, see file 815.1; for military leaves of absence, see file 877.8.)

 

B. Policy

Furman University encourages members of the faculty to use leaves of absence of a semester or longer for professional study, research, writing, or other professional activities.

 

C. Guidelines

1. A faculty member who wishes to be on leave of absence should consult his or her department chair and the Vice President for Academic Affairs and Dean. All leaves and the terms thereof must be approved by the Vice President for Academic Affairs and Dean.

2. Usually a faculty member on leave will receive no pay or retirement contributions from the University and will pay the entire amount of the premiums for insurance.  However, the faculty member may arrange for payment of a stipend, supplemental retirement contributions, or insurance premiums from some other source.

3. In most cases faculty members on leave without salary will continue to receive other fringe benefits to which they are entitled (e.g. tuition benefits, library and/or PAC access, etc.).

4. A faculty member on a leave of absence without pay is eligible to apply for internal grants (e.g. Research and Professional Growth or Faculty Development).

5. The Dean, in setting the terms of a leave of absence without pay, may allow it to count toward years of service for sabbatical leave or early retirement.  Years of service accumulated prior to the leave of absence will continue to count toward sabbatical leave or early retirement.

6. The Dean, in setting the terms of a leave of absence without pay, may allow it to count toward tenure (see file 158.4) and/or promotion (see file 157.3).

...........................

166.1 Attendance at Professional Meetings

Created by: Stephanie Ferguson on 10/17/2002
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Academic Administration
Current File: 166.1
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File: 166.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

166.1 Attendance at Professional Meetings

 

A. Background

Attendance at professional conferences and meetings enables faculty members to keep abreast of developments in their academic fields, affords contact with other professionals, and stimulates thinking and planning beyond the routine of regular activities. Funds, however, are limited, and the travel requests now greatly exceed the budgeted amounts.

 

B. Policy

The University supports a program of financial assistance for tenured or tenure-track faculty to participate in the meetings of professional or learned organizations. It is necessary to establish the following guidelines so as to enable as many faculty members as possible to take advantage of the program.

 

C. Guidelines

1. The University will reimburse up to 100 percent of the travel expenses of those who: receive an award; read a research paper or give a scholarly lecture at an international, national, regional, or state meeting; are officers or members of a committee of the whole organization of an international, national, regional, or state society; and/or, give a featured artistic performance or exhibition. Limit per trip: $1,000. Limit per year: $1,500.

2. The University will reimburse up to 80 percent of the expenses of a faculty member who: chairs a session for the reading of papers; serves as a panelist responding to a paper; participates in a learning workshop; or, is a member of a panel on the program of the meeting of an international, national, regional, or state society. Limit per trip: $700.

3. The University will reimburse up to 65 percent of the expenses of a faculty member who simply attends a meeting of an international, national, regional, or state association. Limit per trip: $600.

4. The total reimbursement of expenses for all trips, all categories combined, cannot exceed $1,500 per faculty member per year.

5. Those faculty members with extraordinary needs or situations may request additional funds, should they be available from the Dean of the Faculty.

6. To expedite the processing of forms in the Office of the Dean of the Faculty, faculty members are strongly encouraged to submit travel requests for professional meetings scheduled during the fall semester within two (2) weeks after the start of fall semester classes. Requests for travel in the spring semester should be submitted by within two (2) weeks after the start of the spring semester. Applications for professional meetings during the summer should be submitted by May 1. Travel requests from faculty who learn of professional opportunities after those dates will also be accepted. Faculty members should discuss with their department chair the arrangements they plan for their classes during their absence. Applications must be approved and signed by the department chair.

7. Airline reservations may be booked through the University travel agency or through the many on-line reservation web sites available to travelers. Travelers should plan trips as far in advance as possible in order to take advantage of lowest fares. When the meeting schedule makes such an arrangement possible and a substantial saving can be achieved, the traveler should stay over on Saturday night.

8. When travel is by motor vehicle, faculty members should share a vehicle.

9. Estimates of costs should be as precise as possible. Reimbursements for food costs will not exceed $30.00 per full day of attendance. Lodging shall not exceed $110.00 per day for a single room. The University will subsidize no more than four (4) days at any single conference unless the traveler stays over for a Saturday night in order to reduce the cost of airfare. When possible, faculty members are encouraged to share hotel rooms to reduce costs.

10. Vouchers and receipts must be submitted within two weeks of the meeting. Faculty members who read papers, chair sessions, or serve as a discussant should include a copy of the program announcement listing their participation.

11. Faculty members whose activities at professional meetings are not covered by any of the above categories should discuss their situation with the Dean of the Faculty.

...........................

167.8 Expectations of Scholarly and Creative Activity

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Faculty Status Committee
Current File: 167.8
Adoption Date: 04/23/2012
Reviewed for Currency: 04/23/2012
 
Replaces File: 167.8
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

167.8 Expectations of Scholarly and Creative Activity

 

A. Background

The scholarly and creative activity of a faculty is vital to effective teaching at the college level and to the life of Furman University. In evaluating the overall performance of a member of the faculty, the department chairperson, the Vice President for Academic Affairs and Dean, and the Faculty Status Committee consider the following to be of major importance:  teaching effectiveness, which is the most important criterion; scholarly or creative activity; and institutional service.

 

B. Policy

Furman University expects all members of the faculty to be engaged in scholarly or creative activity. The University also encourages each faculty member to engage in original research , but appropriate expectations vary among disciplines. The University provides substantive support for scholarly and creative activity as outlined in Policy 167.9..

 

C. Guidelines

1. The primary aim of scholarly and creative activity should be the enrichment of teaching at Furman.

2. Scholarly activity refers to those pursuits that increase one's knowledge about his or her discipline or related disciplines or that increase the body of knowledge of the scholarly community. Research, which is one type of scholarly activity, refers to pursuits that yield findings or interpretations which are to be shared with and critiqued by a community of scholars (either of one's discipline or of other disciplines). Creative activity refers to those pursuits that lead to the production or the interpretive performance of works of art for an audience.

3. Scholarly and creative activity is understood to go beyond the usual preparation of courses. Development of new courses and significant re-working or enrichment of current courses may be considered scholarly activity.

4. At Furman, faculty are encouraged to involve students in their professional and creative activity where appropriate. This type of activity is appropriate and valued as it can relate to both teaching and professional/scholarly activity.

5. Publication and presentation are important, and in some disciplines essential, types of scholarly and/or creative activity. The University encourages and supports the faculty's efforts toward publication and presentation as well as other forms of accepted dissemination as defined by various academic disciplines.

6. In evaluating a faculty member's scholarly or creative activity, the Faculty Status Committee and the Vice President of Academic Affairs and Dean will take into consideration the diversity of scholarly activity across disciplines.

...........................

167.9 Support for Scholarly and Creative Activity

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Faculty Status Committee
Current File: 167.9
Adoption Date: 04/23/2012
Reviewed for Currency: 04/23/2012
 
Replaces File: 167.9
Date of Origin: 09/10/1990
 
Classification: Faculty
 
In Archive? 0

167.9 Support for Scholarly and Creative Activity

 

A. Background

Although Furman's primary emphasis is on teaching, the University expects scholarly or creative activity by faculty members throughout their careers.

 

B. Policy

The University encourages scholarly and creative activity through financial assistance, reduced teaching loads, leaves of absence, and sabbatical leaves.

 

C. Guidelines

1. A faculty member considering major projects in research, other scholarly activity, or creative work should consult with the department chair as to how the project might influence his or her professional responsibilities to Furman.

2. Funding to support research, other scholarly activity, and creative work of the faculty is available from a wide variety of resources, both internal and external.

3. A substantial portion of internal funding is administered through the committee of Research and Professional Growth and the Office of the Vice President for Academic Affairs and Dean. Projects eligible for funding by this committee are those designed to promote the professional development of the faculty member as a scholar or creative artist. Guidelines governing the projects supported by this committee are available from the chair of the committee.

4. Funds for projects designed primarily for the improvement of teaching are provided by the Faculty Development Committee. The office of the Vice President for Academic Affairs can assist faculty in locating funding sources for teaching projects.

5. The Office of the Vice President for Academic Affairs and Dean provides support for faculty research and professional development and for travel to professional meetings.

6. In addition to requesting support from University sources, faculty members are encouraged to seek grant support from outside agencies. The Office of Grants Administration can provide expertise and support to assist faculty in locating external funding sources and preparing grants. All external grants must be coordinated through the grants office.

7. Upon the recommendation of the department chair and with the approval of the Vice President for Academic Affairs and Dean, adjustments in teaching load may be made for faculty actively engaged in a major project of research, creative work, or other scholarly activity..

8. The University provides sabbatical leaves as outlined in File 168.1 and leaves of absence as outlined in File 165.5.

...........................

168.1 Sabbatical Leaves

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 60 - Professional Growth
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 168.1
Adoption Date: 09/29/2009
Reviewed for Currency: 09/29/2009
 
Replaces File: 168.3
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

168.1 Sabbatical Leaves

 

A. Background

Furman supports sabbatical leaves as a means to improve the quality of education to the University . Therefore, sabbaticals are to be designed to contribute to the professional resources and effectiveness of the faculty member and thus to enhance the value of his or her subsequent services to the University.

 

B. Policy

Any full-time tenured faculty member who has taught at Furman for six (6) consecutive years (See File 165.5,C.5 ) shall be eligible for sabbatical leave during his or her seventh year and remains eligible until a sabbatical is approved and taken. Each six (6) years of teaching subsequent to a sabbatical makes the faculty member eligible for an additional sabbatical. In addition, probationary faculty members (See File 157.4 ) who are in their third year at Furman are eligible to apply for a sabbatical leave. Sabbatical leaves will be approved on the basis of (1) the academic merit of the proposed program, and (2) the availability of University resources to allow the faculty member to be away without jeopardizing the academic program.

 

C. Guidelines

1. A person eligible for sabbatical leave must make application through the Dean of the Faculty on forms provided by the Research and Professional Growth Committee . The application shall be accompanied by a project outline describing how the leave will be used to contribute to the applicant's professional growth. The application must be approved by the Research and Professional Growth Committee, the Dean of the Faculty, the Provost, and the President. The Research and Professional Growth Committee, with advice from the department, evaluates the academic merit of a sabbatical proposal and makes its recommendation to the Dean of the Faculty. The Dean of the Faculty evaluates the feasibility of sabbatical proposals relative to the staffing needs of the departments. The Dean of the Faculty sends his or her recommendation to the Provost who approves or disapproves the proposal in light of resources allocated to the academic program.

2. In order to help faculty develop a portfolio for tenure, a faculty member in his or her third year of a probationary appointment will have the option of a pre-tenure sabbatical opportunity during the fourth year of the probationary period. Eligibility for the pre-tenure sabbatical assumes three years of full-time teaching at Furman. Probationary faculty may not be on sabbatical during the year of their tenure decision. After taking a pre-tenure sabbatical, a faculty member would be eligible to apply for a second sabbatical after six years of teaching at Furman subsequent to the initial sabbatical. A pre-tenure sabbatical does not alter the timing or the criteria for tenure decision.

3. The eligible member may elect to take a sabbatical leave of one semester at full salary or a full academic year at half salary, provided such a leave can be arranged without detriment to the work of the department. For a faculty member taking a one semester sabbatical leave, the teaching load during the other semester will be one-half of the normal teaching load. A normal teaching load is 20 credits. A one-half load can be balanced across consecutive sabbaticals; i.e. the total amount of teaching during consecutive sabbatical years should equal 20 credits. May Experience credits can be applied to balance teaching load responsibilities across subsequent sabbaticals.

4. A limited number of year-long, fully-funded sabbaticals, dependent on available resources, will be available to eligible faculty and awarded on a competitive basis through application to the Research and Professional Growth Committee and the Dean of the Faculty.

5. While the faculty member is on sabbatical leave, the University continues full payment of benefits.

6. It is presumed that faculty member on sabbatical leave will not be on salary for services in another institution or organization. This restriction does not apply to fellowships or grants-in-aid which, after due allowance for unusual expenses, adjusted costs of living, travel, and the like, do not increase the recipient's total income above his or her contract salary at the University. In unusual situations adjustments may be made by the Provost upon recommendation of the Dean of the Faculty.

7. Acceptance of a sabbatical leave includes an agreement that the faculty member, except under extraordinary circumstances, return to Furman University for at least two (2) years following the sabbatical. If resignation or retirement occurs during the two-year period, the faculty member may be liable for the cost of the sabbatical pro-rated according to the period of time remaining in the two-year obligation. Death, disability, or dismissal for cause of the faculty member removes this liability.

8. In general, the sabbatical leave may be used in any activity serving the purpose of the program and may emphasize research and writing, travel with a definite purpose, or service in the government or business. Use of sabbatical leave for the restoration of health or threatened breakdown may be approved in unusual cases.

9. Teaching courses (which are normally offered by the applicant) in an American college or university does not ordinarily meet the concept of constructive use of the sabbatical, but the Research and Professional Growth Committee may approve such teaching up to one half of a full sabbatical year in those cases judged to promote the academic growth of the faculty member.

10. A written report will be submitted to the Dean of the Faculty and the Research and Professional Growth Committee within three (3) months of the faculty member's return to the University. The form and length of these reports are established by the Research and Professional Growth Committee.

11. The Dean of the Faculty includes an evaluation of the program in the annual report on the faculty to the Board of Trustees.

...........................

170.1 Organization of the Furman Libraries

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 170.1
Adoption Date: 04/20/2017
Reviewed for Currency: 04/20/2017
 
Replaces File: 170.1
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

170.1 Organization of the Furman Libraries

 

A. Background

 

The Furman University Libraries support the curriculum and meet the research and information needs of students, faculty, staff, and the extended Furman community. The Libraries include the James B. Duke Library, the Sanders Science Library, and the Robert J. Maxwell, Jr. Music Library.  The Libraries are comprised of an Administrative Unit, Special Collections and Archives, and three divisions: Collection Services, Discovery Services, and Outreach Services.

  

 

B. Policy

The Libraries are essential to the overall success of Furman University as a leading liberal arts institution.  The Libraries' faculty and staff serve to assist and participate in the pursuit of scholarship and foster an environment that nurtures curiosity and provides opportunities for intellectual growth. The Libraries seek to identify and implement innovative means for broadening access to information beyond their immediate holdings while continuing to build and maintain on-site resources.  The Libraries' public spaces serve as a research, learning, and discovery commons designed to connect students with knowledge and with each other. In addition to its primary mission, the James B. Duke Library serves as a selective U.S. Government Document Depository for the 4th Congressional District of South Carolina and as the official archives for the university.

 

C. Guidelines

1.  General information.

 

a.  The Libraries have an extensive collection of print, online, and media resources.  Their website provides access to the online catalog, research databases, and online journals and books.

b.  Personnel include library faculty, staff, and student assistants organized to optimize their knowledge, skills, and talents in order to meet patron needs in a cost-effective manner. The organizational chart is available on the Libraries website.

c.  The Library Leadership Council is composed of the Director of Libraries and the divisional Assistant Directors. The Council is responsible for overall leadership and management of the Libraries.

d.  In the absence of the Director, the line of authority for decision making moves to the divisional Assistant Directors who will consult with the Vice President for Academic Affairs and Provost, if necessary.

e.  The Library Committee is a faculty committee composed of six faculty members elected by the faculty, with two student members appointed by the President of the Student Government Association (SGA), and two administrative members (usually the Director of Libraries and the Vice President for Academic Affairs and Provost or his/her designee) appointed by the President. The committee is charged with making recommendations on the policies and operations of the Libraries and reviewing the disbursement of budgeted library acquisition funds.

f.  Members of the Library Student Advisory Group (LSAG) meet with the Library Leadership Council and communicate students' library-related needs and ideas to enhance library resources, services, and facilities. The group is composed of volunteers including several representatives from student organizations.

 

2.  Library File Summaries

 

This section provides the names and links to the specialized Libraries files in the Policies and Procedures Manual/Faculty Handbook.  For detailed information on each topic, please refer to the file number cited.

 

a.   File 170.2. Library Hours

b.   File 172.1. Library Access

c.   File 172.2. Circulation of Library Materials.

d.   File 174.1. Interlibrary Loans

e.   File 174.2. Research Assistance and Library Instruction

f.    File 176.1. Special Collections and Archives

g.   File 176.2. Library Collections

h.   File 176.3. U.S. Government Documents Depository

i.    File 176.4. Gifts to the Library

j.    File 178.1. Reserve Materials

k.   File 178.2. Acquisitions

l.    File 178.3. Scholar Studies in the James B. Duke Library

 

...........................

170.2 Library Hours

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 170.2
Adoption Date: 04/28/2014
Reviewed for Currency: 04/28/2014
 
Replaces File: 170.2
Date of Origin: 08/17/1993
 
Classification: Faculty
 
In Archive? 0

170.2 Library Hours

 

A. Background

The Furman University Libraries maintain hours designed to meet the information needs of members of the university community. Statistics on use are maintained to provide data for planning.

 

B. Policy

Each library will be open those days and times when evidence indicates that a substantial number of students or faculty members will make use of its resources and services.

 

C. Guidelines

1. The libraries publicize regular operating schedules.

2. The libraries observe a regular schedule while undergraduate classes are in session during the academic year.

3. During summer sessions the libraries operate on an abbreviated schedule designed to meet the needs of summer school, graduate, and continuing education students and camp and conference attendees.

4. The libraries may be opened extended hours during exams or for special events.

5. The libraries are closed on all official university holidays except Martin Luther King, Jr. Day, Memorial Day, and Labor Day.

6.  The libraries operate on an abbreviated schedule during academic calendar interims and between academic terms.

7.  The official schedule for each library is posted on the library front door, at the circulation desk, and on the library website.

8.  Library entry doors are locked 15 minutes prior to closing.

9.  The Duke Library 24-Hour Study Lounge is open 24 hours a day, seven days a week during regular academic terms.  University IDs provide access to this area. Study lounge hours may be abbreviated during academic breaks and holidays.

...........................

172.1 Library Access

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 172.1
Adoption Date: 03/02/2015
Reviewed for Currency: 03/02/2015
 
Replaces File: 172.1
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

172.1 Library Access

 

A. Background

Furman University Libraries’ top priority is meeting the information needs of students, faculty, staff, and administrators. Additionally, the Furman University Libraries extend select privileges to other groups. Some services may require prior arrangements with appropriate library personnel. 

 

B. Policy

The Furman University Libraries serve Furman students, faculty, staff and administrators as well as individuals affiliated with Furman, the extended Greenville community, PASCAL member libraries and scholars throughout the world. Information on library sources and services for various groups can be found on the Furman University Libraries’ website.

The Furman University Libraries offer research assistance, information literacy instruction and access to resources in multiple formats through a variety of means. Privileges vary depending on the type of affiliation. Information regarding such affiliations is found on the Furman University Libraries’ website or may be provided by library faculty and staff.

 

172.2 Circulation of Library Materials

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 172.2
Adoption Date: 04/28/2014
Reviewed for Currency: 04/28/2014
 
Replaces File: 172.2
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

172.2 Circulation of Library Materials

 

A. Background

Circulation policies exist in order to provide the Furman University community optimal access to library resources, to maintain fiscal accountability, and to minimize loss of materials.

 

B. Policy

Patrons must have a valid university ID or library card with a Furman-compatible barcode and must have a library record in good standing in order to borrow materials.

 

C. Guidelines

1. Furman students, faculty, staff, alumni, and Furman employee dependents, emeritus faculty, residents of the Woodlands, OLLI members, Friends of the Library, and PASCAL Member Library students and faculty may borrow from Furman University Libraries.

2. Regulations governing types of patrons, item types, circulation periods and fines and replacement fees are listed on the library’s website.

 

3. The circulation of materials borrowed through interlibrary loan or PASCAL Delivers is governed by loan policies established by the loaning institution.

           

4. Patrons are expected to renew or return items when they become due.

 

5. Patrons are charged replacement fees if they lose or significantly damage an item.

 

...........................

174.1 Interlibrary Loans

Created by: Dana Trebing on 04/26/2004
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 174.1
Adoption Date: 11/19/2012
Reviewed for Currency: 11/19/2012
 
Replaces File: 174.1
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

174.1 Interlibrary Loans

 

A. Background

The Furman University Library, like most academic libraries, cannot afford to purchase all the resources needed by its patrons. Therefore, the Library participates in an active resource sharing, interlibrary loan (ILL) program with libraries throughout the world.

 

B. Policy

The Library will request, within the limits of internationally accepted policies and laws, items unavailable through the Furman University Library. The service is provided, free of charge, for current faculty, emeritus faculty, staff and students of Furman University.

 

C. Guidelines

1. Interlibrary loans are subject to regulations imposed by the lending library (loan period, renewals, etc.) and federal copyright laws. Renewals are granted at the discretion of the lending library.

2. Patrons should check the resources available through the Furman University Library and PASCAL, as appropriate, before submitting requests for items.

3. Failure to return items promptly can jeopardize borrowing privileges for the entire Furman community.  For overdue items patrons will be charged $1.00 per item per day.

4. The patron is responsible for items lost or damaged while in his or her possession and may be charged the cost of the item plus a $25 billing fee.  Payment of lost item charges does not transfer ownership of the item to the patron.  Unpaid library charges are tracked by the library, and processed through the University, as appropriate.

5. In order to ensure equitable service, especially during peak request periods, the Interlibrary Loan Department reserves the right to limit the number of requests processed per day, per person.

6. In order to preserve the library's borrowing relationships for the benefit of the Furman community, the Interlibrary Loan Department reserves the right to refuse to process new requests from any patron who has not returned overdue ILL items or owes excessive fines.

...........................

174.2 Research Assistance and Library Instruction

Created by: Dana Trebing on 03/08/2004
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 174.2
Adoption Date: 03/12/2013
Reviewed for Currency: 03/12/2013
 
Replaces File: 174.2
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

174.2 Research Assistance and Library Instruction

 

A. Background

The expansion and complexity of information resources and the richness of the curriculum create an environment in which reference and library instruction are essential.

 

B. Policy

In order to help students and faculty to make the most effective use of information resources, the library provides a range of services including research assistance, an instructional program designed to build fluency in students, and a variety of instructional guides and tutorials.

 

C. Guidelines

1. The library provides support for the use of an evolving array of information resources. Physical materials are accessed within the libraries, and most digital materials are accessible campus-wide as well as off-campus by authorized users.

2. Research assistance is provided in all Furman libraries and Special Collections and Archives (see Policy 176.1). Research assistance in the Duke Library is available according to a schedule which is posted on the library website. Comprehensive research assistance is available to students, faculty, and staff, as well as community patrons as time and resources allow.

3. The library provides a curriculum-integrated library instruction program. Outreach librarians partner with all First Year Writing Seminars to help the teaching faculty develop effective research assignments and to guide students in their early steps toward information fluency. This partnering may include multiple in-class instruction sessions, personal appointments with individuals or groups, evaluating research journals, assigning out-of-class tutorials, or other forms of instruction.

4. Library faculty also conduct research instruction for courses in all other disciplines in the curriculum -- from introductory courses, through research methods, to capstone seminars -- gradually building toward higher-order information fluency skills. Faculty who wish to include library research instruction as part of a course should contact an Outreach librarian

5. Library research guides on a variety of subjects are available on the library website. Faculty who wish to request a research guide for a course should contact the appropriate Outreach or Special Collections librarian.

...........................

176.1 Special Collections and Archives

Created by: Dana Trebing on 04/26/2004
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 176.1
Adoption Date: 04/22/2013
Reviewed for Currency: 04/22/2013
 
Replaces File: 176.1
Date of Origin: 11/07/1977
 
Classification: Faculty
 
In Archive? 0

176.1 Special Collections

 

A. Background

In 1826, the South Carolina Baptist Convention articulated the need for a library for the Furman Academy and Theological Institution; several years later, the Convention recommended the creation of an archives for essential Furman Academy records and notable documents of the Baptist denomination. In 1967, the Furman Board of Trustees adopted a policy that “all records created by any employee of Furman University in the performance of his or her duties as an employee are the property of the university” (also included in Policies and Procedures, “011.2 University Records”). As a result of this policy, Furman University Archives is the official repository for university records. Today, Special Collections and Archives contains six distinct sections: the Furman University Archives, Manuscript Collections, the South Carolina Baptist Historical Collection, the South Carolina Poetry Archives, Special Collections for Music, and Book Collections. Information about the department is available on the departmental website.

 

B. Policy

1. Special Collections and Archives materials can be accessed with the assistance of Special Collections and Archives personnel during regular department hours. Some materials can be accessed electronically through the Special Collections and Archives’ website and digital collection.

2. Exhibitions in the Furman Room are open to the public during regular Special Collections and Archives hours.

3. Special Collections and Archives personnel are responsible for acquiring, processing, preserving, and providing access to materials of archival, monetary, and/or historical value within nationally accepted standards. Due to their uniqueness, fragility, significance, and format, Special Collections and Archives’ materials are maintained in the Fred W. Symmes Archives.

4. Copies of Furman University yearbooks and Greenville Woman’s College yearbooks, as well as the annual minutes of the South Carolina Baptist Convention are available for public browsing and use in the William Gilmore Simms Research Room.

5. The remaining materials are housed in the Fred W. Symmes Archives and are not open for public browsing; personnel from the Special Collections and Archives Department must assist with the retrieval of resources in the collections, and the materials must be used within the William Gilmore Simms Research Room.

6. Hours for Special Collections and Archives are posted on the door to the department and on the library and departmental websites. Generally, an appointment is required to access materials in the department.

7. The decision regarding materials to be added to existing collections is made by the Special Collections Librarian and University Archivist.

8. New collection development strategies are determined by the Special Collections Librarian and University Archivist in consultation with the Director of Libraries.

 

C. Guidelines

1. Special Collections and Archives personnel primarily serve the students, faculty, staff, and alumni of Furman University. Departmental personnel also serve the general public. To make an appointment to view resources in Special Collections and Archives, contact the department by email, telephone, or letter. Specific details are located on the departmental website.

2. To transfer official records to University Archives, contact the department by email, telephone, or letter. Specific details are located on the departmental website.

3. Faculty who wish to request research instruction, a guest lecture, or a research guide pertaining to Special Collections and Archives resources must contact the Special Collections Librarian and University Archivist.

...........................

176.2 Library Collections

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 176.2
Adoption Date: 04/28/2014
Reviewed for Currency: 04/28/2014
 
Replaces File: 176.2
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

176.2 Library Collections

 

A. Background

The Furman University Libraries provide information resources that support the curriculum and meet the research and information needs of Furman students, faculty and staff.

 

B. Policy

The libraries acquire and maintain relevant physical and virtual collections to meet the academic needs of the university community.

 

C. Guidelines

In order to acquire and maintain relevant physical and virtual collections that meet the research, teaching and learning information needs of the university community, the libraries will:

  • allocate the materials budget and perform selection in a systematic manner to maximize coverage, minimize gaps and avoid unnecessary duplication;

  • anticipate as well as respond to users’ needs;

  • engage in an ongoing process of materials selection, promotion, use assessment and deselection;

  • involve faculty in the process of collection development and deselection;

  • evaluate collections, evolving academic needs, and library use patterns, and make changes accordingly;

  • participate in cooperative purchasing agreements with other libraries; and

  • uphold the university’s commitment to academic freedom.

...........................

176.3 U.S. Government Documents Depository

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 176.3
Adoption Date: 04/20/2017
Reviewed for Currency: 04/20/2017
 
Replaces File: 176.3
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

176.3 U.S. Government Documents Depository

 

A. Background

In 1964 the library at Furman University was designated as a selective U.S. Government Documents Depository.

 

B. Policy

Furman University Libraries maintains a selective U.S. Government Documents Depository in compliance with Title 44 U.S. Code to serve the citizens of South Carolina's Fourth Congressional District and Furman University. The depository receives approximately 17 percent of the documents available to federal depository libraries.

 

C. Guidelines

1. The U.S. Government Documents Depository Collection is arranged by Superintendent of Documents classification. All documents received through the U.S. Government Documents Depository system are:

       a. Supplied and shipped free of charge to Furman University libraries; however, they remain the property of the federal government.

       b. Selected, processed, and made available in compliance with Title 44 U.S. Code.

       c. Listed in the online library catalog.

        

 2. Access does not extend to circulation privileges. According to Title 44 U.S. Code, a depository library cannot give preferential access to government documents to any patron group (i.e., students and faculty). Therefore, government publications are for in-house use only.

 

 3. Furman provides necessary space, staffing, and equipment to maintain the collection in compliance with the law.

 

 4. Government publications not available at Furman can be acquired through Interlibrary Loan (See File 174.1, "Interlibrary Loans") or at the regional depository the University of South Carolina in Columbia.

 

 5. As part of the Documents Collection, the Furman University Libraries also maintain a small South Carolina state documents collection but is not an official state depository.

...........................

176.4 Gifts to the Library

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 176.4
Adoption Date: 04/18/2016
Reviewed for Currency: 04/18/2016
 
Replaces File: 176.4
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

176.4 Gifts to the Library

 

A. Background

Donated materials enrich and enhance the quality of the collections of the Furman Libraries and contribute to the advancement of its primary mission, the support of the academic program.

 

B. Policy

Furman Libraries accept monetary gifts and gifts of an artistic, historical and scholarly nature which fit within the teaching/instructional programs of the academic departments or within the overall scope of the mission of the Libraries.

 

C. Guidelines

1. Many donors elect to support the Furman Libraries with monetary donations. Monetary donations are received and processed in accordance with 423.1.  Gifts to the University. Alternatively, the donor may send donations to the Development Office for a specific purpose, for example “for library collections” or “for the Special Collections and Archives.” An overview of gift policies and procedures, including information for potential donors, is available on the website of the Furman Libraries. Information on establishing endowments for the Libraries may be obtained from the Director of Libraries or the Development Office.

2. All items donated become the property of Furman Libraries.

3. Library faculty and staff, occasionally with the assistance of other faculty, decide on the acceptance and disposition of each gift-in-kind. Items which duplicate existing holdings, which do not fit established collection policies, or which are in unusable condition may be refused, given to other organizations, sold, or discarded. Those items retained are integrated into the collection as appropriate.

4. The Furman Libraries also collect primary source materials such as manuscripts, rare books, personal papers, photographs, and other materials in certain areas including, but not limited to, Furman history, the university faculty and alumni, American history and literature, Baptist history, and South Carolina poets and poetry. The acceptance of such items requires that the items be original documents and that the university be given full title and intellectual rights to the materials.

5. Under most circumstances the Furman Libraries cannot pick up gift-in-kind donations. Donors may call Libraries Administration or check the website of the Libraries for additional information on transferring gifts.

6. The establishment of the value of a gift-in-kind for tax purposes is the responsibility of the donor. The Furman Libraries, by Internal Revenue Service (IRS) regulations, cannot legally establish such values.

7. Gifts-in-kind will be acknowledged by a letter from the Director of Libraries or the Special Collections Librarian. The letter will include the number of items donated but will give no list of titles or values unless they are supplied by the donor. Each item added to the collection will be recognized through bookplate, catalog note or other methods, as appropriate.

...........................

178.1 Reserve Materials

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 178.1
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 178.1
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

178.1 Reserve Materials

 

A. Background

In order to make available limited resources that are required reading for students in a course, the library has a reserve system which permits restricted access and abbreviated circulation to such items.

 

 

B. Policy

The library provides a controlled access area in which students may obtain a limited number of items that are required reading for students in a course for an abbreviated circulation period.

 

C. Guidelines

1.   Only items that are required reading for students in a course should be placed on reserve.

     

2.   Because of limited space at the Circulation Desk

      a.   Only fifteen (15) items may be placed on reserve per instructor per class.

      b.   Items that are recommended but not required reading should not be placed on reserve.

      c.   Non-circulating items such as reference books, periodicals, government

            documents, and special collections items will not be placed on reserve.

      d.   Textbooks will be placed on reserve only when the bookstore has insufficient copies

            to meet demand and additional copies are on order.

      e.   Items may not remain on reserve indefinitely.  All items are removed from

            reserve at the end of each term.

      f.    Items received via interlibrary loan may not be placed on reserve.

 

3.   Requests for items on reserve should be submitted on a "Reserve Request Form" at least two (2) working days in advance to the circulation supervisor on duty.

 

4.   Items may be placed on reserve for the following lengths of time and incur the fines noted when overdue.  Each item on reserve may be for any one (1) of the five (5) periods mentioned.

            a.     One (1) hour                            $1.00/hr

            b.     Three (3) hour                          $1.00/hr

            c.     Six (6) hour                              $1.00/hr

            d.     Twenty-four (24) hour              $1.00/hr

            e.     Three (3) day                           $1.00/day

 

5.   The library will take every prudent measure to make sure that personal copies are secure but cannot be responsible for loss or damage to personal copies.

 

6.   All items placed on reserve must comply with copyright law. The instructor assumes responsibility for any copyright infringement.

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178.2 Acquisitions

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Director of Libraries
Current File: 178.2
Adoption Date: 04/28/2014
Reviewed for Currency: 04/28/2014
 
Replaces File: 178.2
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

178.2 Acquisitions

 

A. Background

The Furman University Libraries enjoy strong, cooperative relationships with faculty in developing and strengthening the library collections through selection of new materials and withdrawal of superseded items.

 

B. Policy

Library faculty and staff, in cooperation with teaching faculty, work to develop a comprehensive library collection within budgetary constraints. Materials purchased with library funds are managed by library staff and are available for use by the Furman University community and loaning partners such as PASCAL member libraries. Each faculty member is responsible through his or her department for recommending the acquisition of new library materials and will be consulted on the removal of marginal or inadequate materials in his or her area of expertise.

 

C. Guidelines

1. The Director of Libraries, in consultation with the Library Committee, allocates a specific portion of the library materials budget to each department for the acquisition of materials for use by all library patrons.

2. Requests for library purchases must be submitted through the designated departmental library liaison. Requested items should be submitted in priority order.

3. Careful judgment is required in establishing subscriptions to library materials, since these represent an ongoing commitment of fiscal resources. Requests for new subscriptions or changes in existing subscriptions must be submitted through the appropriate library liaison. These requests will be reviewed to assess potential use, availability of indexing, and alternate means of access.

4. Funds not encumbered by March 1 revert to the library's general materials budget. Items on order at the end of the fiscal year are encumbered against the library's appropriate departmental budget in the subsequent year.

5. Resources which are out-of-date, superseded, duplicated by other sources, worn out, not used, or which do not support the curriculum are reviewed by the library faculty in cooperation with the appropriate department for deselection from the collection.

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178.3 Scholar Studies in the James B. Duke Library

Created by: Stephanie Ferguson on 05/16/2007
Category: 1 - Academic Affairs; 70 - Library
 
Originator: Academic Administration
Current File: 178.3
Adoption Date: 03/02/2015
Reviewed for Currency: 03/02/2015
 
Replaces File: 178.3
Date of Origin: 11/24/1992
 
Classification: Faculty
 
In Archive? 0

178.3 Scholar Studies in the James B. Duke Library

 

A. Background

Faculty members may need space, other than a departmental office, for study, writing, or research.

 

B. Policy

Scholar studies are available on the lower level of the James B. Duke Library for use by faculty members.

 

C. Guidelines

1. Written application for use of a scholar study will be made to the chair of the Library Committee according to established guidelines. The application will describe the work in progress, estimate the time needed to complete the work, and state in which semester(s) the study will be needed.

2. Assignments of studies are made by the Library Committee in October and in May.

3. Studies are assigned for one semester or for a full year (October to September). Studies are renewable only if supply exceeds demand. Faculty who are not reapplying for a study must remove personal items from the study by the last Friday of the assigned period.

4. All library materials in the study must be checked out from the Circulation Desk.

5. While the faculty and staff of the James B. Duke Library take every reasonable precaution to make sure that studies are secure, the library personnel cannot assume responsibility for the security of personal items that might be lost or stolen from a study. Faculty are advised not to leave valuable or confidential items in the studies.

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180.5 Department Budgets

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Vice President for Academic Affairs and Dean
Current File: 180.5
Adoption Date: 12/15/1998
Reviewed for Currency: 05/30/2003
 
Replaces File: 180.5
Date of Origin: 11/12/1975
 
Classification:
 
In Archive? 0

180.5 Department Budgets

 

A. Background

Funds from the general university budget are provided for the operation of academic departments and certain other academic programs.

 

B. Policy

Each academic department is responsible for participation in the formation of its portion of the university budget, control of expenditures to remain within approved amounts, and to spend wisely those funds allocated to the department.

 

C. Guidelines

1. Early in the academic year the Vice President for Academic Affairs and Dean requests department chairs to submit estimates of their needs for the next fiscal year.

2. The department chairs consult with departmental members regarding academic programs to be funded during the year and formulate a budget proposal to cover non-faculty wages , expendable supplies, equipment , and other costs necessary to maintain the instructional program. Faculty salaries are determined through a separate procedure. (See File 157.8.)

3. Department chairs submit their requests to the Vice President for Academic Affairs and Dean who reconciles them with estimated income and submits them to the Budget Development Committee. The budget is formulated by the President in consultation with the Committee and submitted to the Trustees for approval.

4. Department chairs are notified of their approved budgets at the beginning of the fiscal year and inform department members regarding the amount of money available to the department. The chair is responsible to keep expenditures within the limits of the allotted funds and to see that all expenditures made are appropriate. Expenditures in excess of approved amounts are not authorized.

5. Department chairs are responsible for projecting expenditures and taking appropriate action to insure that expenditures do not exceed approved amounts by revising expenditures plans or obtaining approval for an additional budget allocation in advance of over committing the approval amounts.

6. The approved budget, expenditures to date, and unobligated balances in departmental accounts are accessible on-line through Furman University Reported Information (FURI).

7. Some academic programs, such as study abroad, are not congruent with an academic department and therefore operate fiscally through budgets.

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181.1 Clearance for a Faculty Member Terminating Service to the University

Created by: Dana Trebing on 02/24/2005
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 181.1
Adoption Date: 04/22/2013
Reviewed for Currency: 04/22/2013
 
Replaces File: 181.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

181.1 Clearance for a Faculty Member Terminating Service to the University

 

A. Background

In order to ensure that all University-related business is resolved, certain steps must be completed when a faculty member's service to the University is discontinued.

 

B. Policy

A faculty member who discontinues service to the University must comply with procedures outlined on the faculty clearance form.

 

C. Guidelines

1. The faculty clearance form is available through the Office of Human Resources.

2. The final salary payment will be issued after the clearance form has been satisfactorily completed and returned to the Office of Human Resources.

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181.5 Faculty Discounts at the University Store

Created by: Dana Trebing on 12/16/2004
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 181.5
Adoption Date: 11/19/2012
Reviewed for Currency: 11/19/2012
 
Replaces File: 181.5
Date of Origin: 07/02/1975
 
Classification: Faculty
 
In Archive? 0

181.5 Faculty Discounts at the University Store

 

A. Background

The University Store is the principal retail outlet for textbooks and other supplies.

 

B. Policy

The University Store offers discounts to employees on gifts, insignia merchandise (clothing, etc.), and trade books. For details see the HR website.

 

C. Guidelines

1. Employees may receive the discount by presenting a Furman ID.

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183.1 Changing Semester Grades by Instructor

Created by: Stephanie Ferguson on 12/20/2004
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Policies Committee
Current File: 183.1
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 183.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

183.1 Changing Semester Grades by Instructor

 

A. Background

A semester grade should be an accurate indication, carefully determined, of a student's performance in a course. Once the grade is recorded, the instructor should not be subjected to any undue pressures to change the grade.

 

B. Policy

The instructor of the course may change a grade if and only if a mistake was made in determining or recording a semester grade. Only the instructor may change a grade except when the appeals process specified in File 183.2 results in a recommendation for an administrative grade change.

 

C. Guidelines

1. An instructor seeking to change a student's semester grade because of a mistake should request the change on the appropriate form, which may be obtained from the office of the Dean of the Faculty.

2. The Dean of the Faculty shall approve or disapprove change-of-grade requests. Before the decision is made, the Dean of the Faculty may consult with the instructor and/or his or her department chair. If approved, the request will be sent to Academic Records with instructions to make the necessary corrections on the official record.

3. Incomplete (I) grades may be changed to a permanent grade through written notice from the instructor to Academic Records. Such a change must be made no later than 40 calendar days after the final grade deadline for the semester in which the incomplete (I) grade was assigned. In addition, incomplete (I) grades for students on academic probation must be changed to permanent grades prior to the start of the following semester. Instructors may request an extension to the deadline from the Associate Academic Dean who will notify Academic Records of any approved extension. Iincomplete (I) grades not changed by this deadline will become failing (F) grades in accordance with University practice as indicated in the University Catalog.

4. All other temporary grades (such as TS, NR, Q, CIP) may also be changed to a permanent grade through written notice from the instructor to Academic Records. Instructors and the Dean of the Faculty will be notified routinely about outstanding temporary grades.

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183.2 Grade Appeals

Created by: Dana Trebing on 05/16/2003
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Policies Committee
Current File: 183.2
Adoption Date: 12/07/2009
Reviewed for Currency: 12/07/2009
 
Replaces File: 183.2
Date of Origin: 05/19/1981
 
Classification: Faculty
 
In Archive? 0

183.2 Grade Appeals

 

A. Background

In order to provide reasonable protection of the right and responsibility of the faculty member to assign a final grade in a course and to provide a uniform appeal procedure for students to follow when they believe that the assignment of a grade was incorrect, the University provides a specific appeal process which is designed to protect the rights and the responsibilities of the faculty member and the student.

 

B. Policy

Under extraordinary circumstances, students may appeal final grades in courses according to the procedure specified in the guidelines below.

 

C. Guidelines

1. All grade appeals must be initiated no later than the end of the second regular semester following the completion of the course for which the grade appeal is being made. Faculty should keep all unreturned papers, tests, and examinations for a period of two regular semesters as required by Policy 128.5. Once a student notifies a faculty member of an appeal, all unreturned papers, tests, and examinations should be retained until the appeal process is formally resolved.

2. The first level of appeal for a student who is dissatisfied with a final grade he or she has received is to the professor assigning the grade. In a direct, personal interview, the student should explain the basis of his or her dissatisfaction, and the professor should explain the basis for his or her grade. Only after such an interview will any higher appeal be accepted. If the instructor concludes that a mistake was made in determining or recording the grade in question, he or she may proceed to request a change of grade in accordance with the procedures outlined in File 183.1. If the instructor concludes that no mistake was made, the student may accept that conclusion or may proceed as outlined in the following guidelines. The instructor must render a decision within two weeks of the interview. (The only exception to this stage of the procedure is stated in Guideline 6 below.)

3. If dissatisfied with the instructor's explanation of the assigned grade, the student will have two weeks to prepare a written statement that will be submitted to the chair of the instructor's department. The statement shall explain the reason for dissatisfaction with the assigned grade and the specific changes the student regards as fair and desirable. Upon receipt of written notification from the student, the department chair may request that the instructor submit a written explanation of his or her decision regarding the grade. The burden of proof lies upon the student in such a case to show that a mistake was made or that the grade given was "arbitrary and capricious, irrational, made in bad faith or contrary to Constitution or statute" (Susan M. v. New York Law School, 556 N.Y.S. 2nd 1104. Court of Appeals of New York, 1990). When, in the opinion of the department chairperson, the student fails to show reasonable cause for further investigation, the chairperson may deny the appeal without taking further action. If the instructor with whom the student has a disagreement is also the department chairperson, the student should submit the written statement not to the chairperson but to the Associate Academic Dean who will make the decision about further action. In such a case, the Associate Academic Dean may request that the instructor submit a written explanation of his or her decision regarding the grade. In all cases, a copy of the student's written statement will be made available to the instructor. If the instructor provides a written statement, a copy of that statement will be made available to the student. The department chairperson (or the Associate Academic Dean, as the case may be) is required to render a decision within thirty days of receiving the student's written statement.

4. When, in the opinion of the department chairperson (or Associate Academic Dean as specified in C.3), a student's appeal raises reasonable doubt as to whether a mistake was made or whether the grade given was "arbitrary and capricious, irrational, made in bad faith or contrary to Constitution or statute," the chairperson (or Associate Academic Dean) will appoint a committee of three faculty members considered most competent to adjudicate the matter. Where possible, the student appealing and the professor who assigned the grade should be consulted regarding members chosen for this committee. The student's written statement and the instructor's written statement, if any, will be made available to this committee. If the committee decides unanimously that an error was made or that the grade given was "arbitrary and capricious, irrational, made in bad faith or contrary to Constitution or statute," the committee shall recommend to the instructor a specific grade change. If the instructor refuses to accept the recommendation, the committee will submit to the Dean of the Faculty a written report explaining its decision and recommending a specific grade change. A copy of the committee's report will be made available to the instructor. If the instructor believes that the committee has not properly followed the guidelines of this policy, the instructor may also submit to the Dean of the Faculty a written report explaining the alleged violations of the policy. The Dean will examine the report(s) and, if the Dean determines that the guidelines of this policy have been properly followed, the Dean will make an administrative grade change. The new grade shall be the grade recommended by the faculty committee. If the Dean finds evidence that the guidelines of this policy have been violated, the Dean will appoint a new committee according to the procedure specified above. If a faculty committee appointed under the provisions of this policy denies the student's appeal, the student may accept the decision or pursue further appeals.

5. Any student who has exhausted the remedies open to him or her under the procedures outlined above may appeal the entire matter to the Appeals Committee. The student should be advised that the Appeals Committee will not alter a grade under these circumstances, but if the student can show compelling evidence that the spirit of due process and the procedures outlined above have been violated, the Committee may recommend that the instructor re-examine the student on the course material, that the department of the instructor review the case and consider appointing a faculty committee of three to hear the case if none was previously appointed, or that the Dean of the Faculty review the case and consider appointing a new faculty committee to hear the case according to the guidelines of C.4.

6. If the grade appeal involves an allegation of unethical conduct, the student may appeal directly to the Dean of the Faculty. If the Dean finds insufficient evidence to support the allegation, the student may still appeal the grade according to the process outlined above. If the Dean determines that the instructor is guilty of unethical conduct and that such conduct affected the grade of the student appealing, then the Dean shall ask the instructor's department chairperson to consult with department members and to recommend the grade change they consider appropriate. If the allegation of unethical conduct involves the department chairperson, the Associate Academic Dean will consult with the department members and recommend the grade change they consider appropriate. The Dean of the Faculty will make an administrative grade change consistent with the recommendation of the instructor's department.

7. Any changes of grades resulting from any of these procedures should be reported to the instructor and to the Dean of the Faculty for information.

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185.1 Keys for Faculty

Created by: Dana Trebing on 02/10/2003
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 185.1
Adoption Date: 10/07/1998
Reviewed for Currency: 10/20/2015
 
Replaces File: 185.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

185.1 Keys for Faculty

 

A. Background

It is expected that all faculty offices and other facilities will remain locked except when in normal use.

 

B. Policy

Each faculty member will be issued keys to his or her office and/or outside doors to the building in which the office is located from the office of Facilities Services. Keys to other offices or classrooms may be issued after written approval by the department chair and the facility supervisor. When a faculty member changes offices, he or she must turn in keys to the former office before keys to the new office can be issued.

 

C. Guidelines

1. The Facilities Services is located in the Facilities Services Building.

2. Necessary keys are issued to the faculty without charge. A charge is made for a replacement key.

3. If a faculty member's service with the university is discontinued for any reason, all keys must be returned to Facilities Services.

...........................

185.5 Class Load

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Administration
Current File: 185.5
Adoption Date: 09/29/2008
Reviewed for Currency: 09/29/2008
 
Replaces File: 185.5
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

185.5 Class Load

 

A. Background

Although the professional responsibility of a faculty member may not be reduced to instructional hours, the number of courses taught is a basic item in determining expectations of a faculty member.

 

B. Policy

The norm for the teaching responsibility of a Furman faculty member is five four-credit courses during the regular two-semester academic year.

 

C. Guidelines

1. Distribution of courses throughout the academic session is to be determined by the department chair.

2. A faculty member may not teach more than three courses in any one term.

3. Loads for sabbatical leave are defined in File 168.1.

4. Laboratory instruction, art studio supervision, applied music instruction, physical education activity instruction, and other teaching functions that are not in the traditional class format are credited on a basis agreed upon between the department chair and the Dean of the Faculty.

5. If a teacher is involved in unusually heavy non-teaching duties, adjustments in the normal course load may be made. Such adjustments are the responsibility of the Dean of the Faculty.

6. In addition to the responsibility of a normal class load and non-teaching duties, faculty members sometimes participate in off-campus consulting or externally funded research, but these responsibilities should not infringe on the individual faculty member's university responsibilities. (See File 161.2.)

7. The policy on "Overload Teaching" is described in File 117.1.

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186.1 Faculty Request for Maintenance Service

Created by: Dana Trebing on 02/10/2003
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Administration
Current File: 186.1
Adoption Date: 02/10/2003
Reviewed for Currency: 10/22/2008
 
Replaces File: 186.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

186.1 Faculty Request for Maintenance Service

 

A. Background

The Director of Facilities Services is charged with the maintenance of grounds and buildings. Any comments or suggestions as to the performance of duties by any of the maintenance personnel, especially the custodial staff, are appreciated.

 

B. Policy

Faculty may direct requests for work relating to the physical plant to Facilities Services.

 

C. Guidelines

1. Request for service from Facilities Services for all maintenance requests, should be submitted by telephone or e-mail. Such requests may include hanging pictures, matters needing correction or attention in the classroom or other small jobs in offices or classrooms.

2. Faculty members are urged to turn off lights in offices and classrooms not in use, to close windows at the end of the day, and to lock their offices.

3. Requests for work on offices, such as painting or construction of bookshelves, should be submitted through the department chair.

4. For an emergency, such as a flooded drain or other maintenance problem demanding immediate attention, Facilities Services has someone on call at all times. Emergencies occurring after hours should be reported to Public Safety.

...........................

186.2 Faculty Meetings

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 186.2
Adoption Date: 03/01/2016
Reviewed for Currency: 03/01/2016
 
Replaces File: 186.2
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

186.2 Faculty Meetings

 

A. Background

The business of the faculty is conducted at regularly scheduled faculty meetings and at special called meetings.

 

B. Policy

Faculty members are expected to attend faculty meetings and to be familiar with the announced agenda.  Every faculty member, as defined in the Constitution, is entitled to vote.  Active participation in the meetings is encourage and welcomed.

 

C. Guidelines

1. The faculty normally meets a minimum of four times during the academic year. Ordinarily, at least two meetings each are scheduled during both fall and spring semesters.

 

2. The Faculty Chair will publish a schedule of faculty meetings at the beginning of the academic year.  Meetings are normally scheduled at 3:30 P.M.  Meeting days should be rotated to minimize absences by those who might have fixed responsibilities on given days of the week. 

 

3. Reminders and agenda are distributed electronically before each meeting.  Items of new business are distributed to the faculty at least one week prior to the faculty meeting.

 

4. Special meetings may be called according to the procedures specified in the Faculty Constitution.

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187.1 Faculty Offices

Created by: Dana Trebing on 02/10/2003
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.1
Adoption Date: 11/05/2008
Reviewed for Currency: 10/20/2015
 
Replaces File: 187.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

187.1 Faculty Offices

 

A. Background

Furman recognizes that adequate work facilities are necessary for faculty members to do their work efficiently.

 

B. Policy

The university strives in so far as possible to provide each faculty member a private office which is near other members of his or her department and assigned classes.

 

C. Guidelines

1. Offices are assigned annually by the Dean of the Faculty who follows the recommendations of the department chair whenever possible. While assignments are not frequently changed, no office is assigned permanently.

2. Necessary furniture and bookshelves are provided, and occupants are not to make modifications in their offices without prior approval by Facilities Services.

3. Furnishings and equipment purchased by a department are to be moved only with the approval of the department chair.

4. Furniture and equipment provided for faculty offices are not to be removed.

5. Any problems concerning faculty offices should be taken to the department chair.

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187.2 Office Supplies for Faculty

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.2
Adoption Date: 01/28/2016
Reviewed for Currency: 01/28/2016
 
Replaces File: 187.2
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

187.2 Office Supplies for Faculty

 

A. Background

To perform their normal administrative and instructional duties effectively, faculty members must have essential office supplies.

 

B. Policy

Furman, through usual budgeting and purchasing procedures, provides basic office supplies for the faculty.

 

C. Guidelines

1. Department chairs are responsible for seeing that members of their departments have adequate office supplies.

2. Orders for routine office supplies will be filled by vendors selected by the university.

3. Special letterheads and envelopes for those departments which desire them can be ordered through Marketing and Public Relations.  Interoffice envelopes may be acquired through routine departmental purchases.

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187.3 Faculty Purchasing

Created by: Stephanie Ferguson on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.3
Adoption Date: 02/01/2017
Reviewed for Currency: 02/01/2017
 
Replaces File: 187.3
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

187.3 Faculty Purchasing

 

A. Background

The purchasing policy is designed to allow the university to obtain needed items at minimum costs while assuring that proper quality is maintained.

 

B. Policy

A faculty member may request the purchase of supplies, materials, equipment, and services necessary to the performance of his or her duties. Purchasing for the university is the responsibility of the Director of Purchasing. Normally, purchases are processed by the Purchasing Department except in cases where other departments have been designated. (See File 370.1, "University Purchasing.") Sound purchasing practices should be exercised. (See File 370.3, "Ethical and Proper Spending Practices.") There are two primary means of purchasing goods and materials for the university: purchasing cards assigned to authorized individuals and purchase orders supervised by the Purchasing Department. and (See File 370.4, "TAP Card Program") and (See File 370.2, "Purchasing Policies and Procedures").

 

 

............................

187.4 Postal Service

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.4
Adoption Date: 10/07/1998
Reviewed for Currency: 11/28/2001
 
Replaces File: 187.4
Date of Origin: 07/02/1974
 
Classification:
 
In Archive? 0

187.4 Postal Service

 

A. Background

The University Post Office is located in the University Center and is open from 9:00 A.M. to 4:30 P.M. daily except Tuesday 10:00 A.M. to 4:30 P.M.. It is closed on Saturday and Sunday.

 

B. Policy

Faculty members may mail all official correspondence by placing unstamped envelopes in the campus mail.

 

C. Guidelines

1. Faculty mail is distributed and picked up daily. Mail for faculty in the James C. Furman Classroom Building is distributed in the mail boxes in the faculty lounge, and outgoing mail is picked up from there by Mail Services at the same time. Mail is also delivered and picked up from department offices in other buildings. First-class and third-class mail should be separated by rubber bands and clearly marked. The odd size brown craft envelopes should be sealed. Foreign mail or air mail should be indicated by a paper clip on the outside of a single envelope or by a rubber band around a bundle of envelopes. Paper clips or staples will not go through the meter machine unless placed at the bottom of the envelope. Packages must be wrapped and ready for mailing.

2. Bulk class mail must be handled in a special manner. It is necessary to make arrangements for this service with an off-campus supplier. Bulk mail is not handled by the campus post office.

3. Mail is received and leaves the campus by U.S. Postal Contract Carrier daily, Monday through Friday, at 6:00 P.M. Mail is received on Saturday at 7:30 A.M. but is sorted only into the student postal boxes.

...........................

187.5 Academic Processions

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.5
Adoption Date: 03/01/2016
Reviewed for Currency: 03/01/2016
 
Replaces File: 187.5
Date of Origin: 10/31/1975
 
Classification: Faculty
 
In Archive? 0

187.5 Academic Processions

 

A. Background

Furman University usually has several formal convocations with academic processions in each academic year.

 

B. Policy

Faculty members are expected to participate in formal Furman convocations and to march in the accompanying processions.

 

C. Guidelines

1. Every faculty member is expected to march at the Spring Commencement unless excused by the Dean of the Faculty.

2. At all other scheduled convocations, faculty members who own academic regalia are expected to participate.

3. A faculty member who does not have his or her own academic regalia may arrange rental through the bookstore. (See File 147.9, "Purchase of Academic Regalia").

4. A faculty member who wishes to purchase his or her own academic regalia may be eligible for some financial assistance from the university (See File 147.9, "Purchase of Academic Regalia").

...........................

187.8 Faculty Records of Grades

Created by: Stephanie Ferguson on 05/30/2005
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 187.8
Adoption Date: 10/20/2015
Reviewed for Currency: 10/20/2015
 
Replaces File: 187.8
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

187.8 Faculty Roll Books

 

A. Background

It is necessary that a faculty member's grades and grading policy be available to the department chair in case of emergency.

 

B. Policy

Each faculty member should have a grading policy clearly stated on the course syllabus, and a copy of the syllabus should be kept on file in the department. The department chair should also keep account of where and how each faculty member keeps a record of the grades in a course.

 

C. Guidelines

1. Every faculty member shall make a record of the assessment of student performance in all work that contributes to a student's final grade.  All records of grades (whether paper or electronic) should be maintained securely, and the department chair should know how to access them if necessary.

2. Records of grades should be retained for two academic years.

3. Faculty members terminating their relationships with the university are required to deposit their records of grades for the previous two academic years with the department chair.

4. See also entry on File 123.1 "Grading".

...........................

188.1 Faculty Salary Distribution

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 188.1
Adoption Date: 08/21/2009
Reviewed for Currency: 08/21/2009
 
Replaces File: 188.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

188.1 Faculty Salary Distribtuion

 

A. Background

Members of the Furman faculty are paid on a set schedule in order to allow for individual planning and to take advantage of automated payroll procedures.

 

B. Policy

The annual salary is for a twelve (12) month period with the option of being distributed in either nine (9) or twelve (12) month installments, beginning with the first month of the regular academic year. Faculty will select the number of installments when the annual contract renewal agreement is signed and this selection will remain in effect for the contract period.

 

C. Guidelines

1. Payday for faculty members will normally be the twenty-eighth (28th) of each month except December, when it shall be the last University workday prior to the twenty-fourth (24th).

2. If a payday falls on a bank or University holiday (See File 819.2 for list of University holidays) or a weekend, payday will be the last workday prior to the holiday or weekend.

3. Questions about payroll processing should be addressed to the Controller/Director of Financial Services.

4. Salary arrangements for faculty members teaching in the Summer Session are explained in File 118.1.

5. Faculty members who are leaving Furman by termination or retirement may draw the remainder of their salary on the April pay date, provided the clearance form has been completed. (See File 181.1.)

6. For some cases, such as beginning faculty establishing residence or faculty taking sabbaticals, the Dean of the Faculty can approve special pay arrangements.

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188.2 Faculty Office Assistance

Created by: Dana Trebing on 05/14/2003
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 188.2
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 188.2
Date of Origin: 10/30/1975
 
Classification: Faculty
 
In Archive? 0

188.2 Faculty Office Assistance

 

A. Background

Furman provides office assistance to members of the faculty. Departments have assistants on a part-time or full-time basis. Assistance is also available to faculty members not being served in their departments.

 

B. Policy

The university provides office assistance in convenient locations for members of the faculty for their professional needs.

 

C. Guidelines

1. Department assistants are charged with supplying services that are strictly profession-related; they are not to do tasks that are not directly related to the teacher's instruction or professional activities.

2. Department assistants assist faculty members, but those assigned to a department are directly supervised by the department chair. The responsible department chair resolves special questions of priorities in the use of a particular department assistant's time.

3. Each department assistant follows a priority listing of the services he or she is to provide. For example, assistance with lengthy manuscripts for articles or books may be provided only if the department assistant has no more pressing assignments.

4. If more than one department is involved, priorities are established by the Vice President for Academic Affairs and Dean.

5. Serious problems about office assistance and requests for extraordinary service should be brought to the Vice President for Academic Affairs and Dean.

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188.4 Telephone Service

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Administration
Current File: 188.4
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 188.4
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

188.4 Telephone Service

 

A. Background

Furman University maintains its own private branch exchange, PBX. This system provides on-campus and local telephone usage for student, faculty and staff. 

 

B. Policy

On-campus and local telephone service is provided for faculty, staff and students. Long distance and cellular service is provided for faculty and staff through the University at an additional cost to the user or department.

 

C. Guidelines

 

1. On-campus and local telephone service is provided for faculty, staff and students.

 

2. To make on-campus calls, one should dial the last four digits of the numbers listed in the campus directory.  To call an  an outside number, one should dial 9 and listen for the dial tone before dialing the outside number.

 

3. Instructions for transferring calls, adding a third party, and consultation hold are located on the Information Technology Services website.

 

4. Long distance and cellular service is provided for faculty and staff through the university at an additional cost to the user or department. Requests for these services should be made to Information Technology Services. Instructions on using a long distance code can be found on the Information Technology Services website.

 

5. The policy concerning charging of long distance calls is described in (See File 315.1, "Long Distance Calls").

 

7. Requests for conference calls should be made to Information Technology Services. Outside conference services should not be used on campus unless Information Technology Services is unable to meet the required need.

 

8. The university does not accept collect calls or third party billing.

 

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188.5 Textbook Orders

Created by: Pat Teague on 02/05/1999
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Administration
Current File: 188.5
Adoption Date: 10/07/1998
Reviewed for Currency: 05/30/2003
 
Replaces File: 128.4
Date of Origin: 10/30/1975
 
Classification: Faculty
 
In Archive? 0

188.5 Textbook Orders

 

A. Background

Textbooks are ordered and sold by the University Store in the University Center.

 

B. Policy

Requests for textbooks are submitted directly to the University Store.

 

C. Guidelines

1. Orders should include exact titles, full names of authors, the names of publishers, ISBN numbers and the estimated number of copies needed.

2. The manager urges faculty members to be realistic in their estimates of potential enrollment in classes.

3. A faculty member should strictly observe the "date requested" on the order forms, since late or special orders often entail added shipping costs.

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189.2 Copyright

Created by: Don Pierce on 04/20/2011
Category: 1 - Academic Affairs; 80 - Procedures
 
Originator: Academic Administration
Current File: 189.2
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 189.2
Date of Origin: 04/20/2011
 
Classification: Faculty
 
In Archive? 0

189.2 Copyright

 

A. Background

Furman University recognizes the value and importance of intellectual property as protected by copyright. The law of copyright is codified in U. S. Code Article 17, which both specifies the exclusive rights held by copyright owners, and limits those rights by permitting fair use of copyrighted work. Such fair use is a vital component of the educational enterprise.

 

B. Policy

Furman University, complies with the intent and provisions of copyright law as set forth in U.S. Code Title 17, and recognizes that use of a copyrighted work for purposes of teaching, scholarship, or research may constitute permissible fair use under Title 17, Section 107.

As an educational institution, the University also has legal obligations regarding notices of infringement brought by copyright holders concerning electronic materials posted on facilities that it owns and/or manages.

 

C. Guidelines

In compliance with federal requirements, the President appoints a University Copyright Officer. The University Copyright Officer’s principal responsibilities include the following:

a. To oversee institutional adherence with the educational and communications provisions of copyright law.

b. To receive all infringement claims and to direct such claims to appropriate channels.

c. To provide compliance advice and recommendations to the campus community by fielding inquiries concerning copyright law.

d. To educate the Furman community on copyright law and fair use and to make copyright resources available to the campus.

e. To review campus policies and procedures mentioning copyright on a regular basis for consistency with University policy.

2. Liability for infringement of copyright law rests with the individual responsible for the infringement.

3. Under the provisions of the Digital Millennium Copyright Act (DMCA) Section 512(c), copyright holders may exercise their rights to protect intellectual property by notifying online service providers (OSP) about an alleged infringement by a third party using those facilities. Insofar as the University acts as an OSP for faculty, staff, and students, takedown notices are sent to the University on occasion. These complaints and notices are forwarded to the University’s Copyright Officer for evaluation and response.

Takedown and Notice Procedure

Upon receipt of a notice of alleged copyright infringement, the University Copyright Officer will evaluate the alleged infringement and the user will be notified of the allegation. The University reserves the right to disable access to the material with or without permission of the user under the provisions of the DMCA. If the University Copyright Officer deems the notice of alleged infringement effective, these procedures will be followed:

a. The Chief Information Officer (CIO) will be notified and the Information Technology Service Center will be instructed to disable access to the allegedly infringing material.

b. The Vice President for Academic Affairs and Dean will be notified when faculty members are identified as the users posting the allegedly infringing material.

c. The Vice President for Student Life will be notified when students are identified as the users posting the allegedly infringing material.

d. The Assistant Vice President for Human Resources will be notified in cases when staff members are identified as the users posting the allegedly infringing material.

Notice and Putback Procedure

A recipient user whose posted material has been removed or blocked may file a counter notification asserting that the removal or blocking was a result of a mistake or a misidentification of the material. In such a case, these procedures will be followed:

a. The user should request the form Notice and Request to Putback Online Materials ("counter-notification") from the University Copyright Officer.

b. The form should be completed entirely and returned to the University Copyright Officer, who will determine whether the counter-notification is effective under the provisions of the DMCA.

c. If the counter-notification is deemed effective, Information Technology Service Center will be instructed to replace the removed or blocked material. The Chief Information Officer (CIO) will also be notified, and the relevant supervising administrator will be informed.

d. Even if the counter-notification is deemed effective, the University reserves the right not to comply with the counter-notification if a restraining order or other form of legal process impedes its so doing.

4. Faculty and staff with questions about the use of copyrighted materials should consult the University Copyright Officer for information and recommendations.

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190.1 Curriculum Committee Operating Procedures

Created by: Stephanie Ferguson on 09/27/2002
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Chair, Curriculum Committee
Current File: 190.1
Adoption Date: 04/14/2009
Reviewed for Currency: 04/14/2009
 
Replaces File: 190.1
Date of Origin: 09/30/1974
 
Classification: Faculty
 
In Archive? 0

190.1 Curriculum Committee Operating Procedures

 

A. Background

The Faculty Constitution (Article V, Section 5b) establishes the Curriculum Committee.

 

B. Policy

The Curriculum Committee studies all proposals involving the addition, revision, and deletion of specific courses in light of Furman’s purposes, policies, and curricular goals. The Committee is to present its recommendations to the faculty.

 

C. Guidelines

1. The Curriculum Committee evaluates all proposals for new or extensively revised courses. Proposals are submitted by one of the following: the chair of the originating department, the chair of the originating concentration oversight committee (See File 109.3, "Academic Concentrations"), or the chair of the First Year Seminar Oversight Committee (See File 190.7, "First Year SeminarOversight Committee Operating Procedures") . If a proposed course meets the purposes, policies, and curricular goals of Furman University, the Committee shall endorse the course.

a. For catalog courses, the chair of the originating department submits proposals to the Curriculum Committee.

b. First Year Seminar (FYS and FYW) course proposals must be approved by the First Year Seminar Oversight Committee. Upon approval, the chair of the First Year Seminar Oversight Committee forwards proposals to the Curriculum Committee.

c. All courses shall be submitted via the Course Proposal System.

2. The chair of the Curriculum Committee forwards newly recommended course proposals requesting core, global awareness, or concentration credit to the Academic Policies Committee. Requests for core, global awareness, or concentration credit for existing courses should be submitted directly to the Academic Policies Committee.

3. Prior to each academic year, the committee chair will post course proposal submission deadlines for the Fall and Spring semesters and distribute them to the faculty. Deadlines for First Year Seminars are set by the First Year Seminar Oversight Committee and the Chair of this committee will post deadlines and make them available to the faculty. The Curriculum Committee may not be able to consider late proposals for registration deadlines or for faculty consideration.

4. The Curriculum Committee shall meet to review and act upon each course proposal. Minutes of the Committee will be posted on the Faculty Governance website.

5. If the Curriculum Committee rejects a course proposal, the chair shall inform the chairs(s) of the appropriate department(s) or oversight committee(s) of the Committee’s decision and the reason(s) for rejection. The proposing party may then take one of the following actions:

a. Accept the decision of the Committee

b. Revise and resubmit the proposal.

c. Request that the course proposal and the Curriculum Committee’s action be presented directly to the faculty for a decision.

6. A temporary topics course requires Curriculum Committee endorsement prior to being offered the first time and may be taught a maximum of three times.

7. Every year, the Chair of the Curriculum Committee will request that the registrar review catalog courses and notify the appropriate department or oversight committee chair(s) of any courses not taught within the previous eight years. Requests for deletion of courses shall be submitted by the department or oversight committee chair(s) to the chair of the Curriculum Committee.

8. The reports will be submitted to the Chair of the Faculty by the appointed deadline. These reports may include:

a. Any announcements of important information regarding course proposals, deadlines or policy matters.

b. New or revised catalog courses and First Year Seminar courses, with recommendation of approval by faculty vote.

c. Temporary topics courses and course deletions for information only.

9. At the end of each academic year, the Chair of the Curriculum Committee will submit a final report to the faculty summarizing all actions taken by the committee during the year.

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190.2 American Association of University Professors

Created by: Dana Trebing on 10/15/2004
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Faculty Status Committee
Current File: 190.2
Adoption Date: 10/23/2013
Reviewed for Currency: 10/23/2013
 
Replaces File: 190.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

190.2 American Association of University Professors

 

A. Background

The mission of the American Association of University Professors (AAUP) is to advance academic freedom and shared governance, to define fundamental professional values and standards for higher education, and to ensure higher education's contribution to the common good.  See http://www.aaup.org.

 

B. Policy

Furman recognizes the faculty members' right to join and participate in the activities of the American Association of University Professors.

 

C. Guidelines

1. Criteria for membership and procedures for joining the national association are available from the AAUP's official website.

2. Faculty may pay their dues to AAUP through payroll deduction, which can be arranged by contacting the treasurer of the Furman AAUP Chapter.

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190.3 Appeals Committee Operating Procedures

Created by: Stephanie Ferguson on 10/16/2002
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Policies Committee
Current File: 190.3
Adoption Date: 05/12/2008
Reviewed for Currency: 05/12/2008
 
Replaces File: 190.3
Date of Origin: 02/02/1978
 
Classification: Faculty
 
In Archive? 0

190.3 Appeals Committee Operating Procedures

 

A. Background

The Appeals Committee is a faculty committee established by Article V, Section 5(g), of the faculty constitution. It is charged with receiving and ruling upon appeals from students who believe that extenuating circumstances warrant their being granted an exception to any academic regulation.

 

B. Policy

The Appeals Committee, through the office of the Associate Academic Dean, receives and rules on appeals from all students wishing to request an exception to academic regulations. Although a further appeal by the student to the Provost and to the President of the University is possible, the Appeals Committee is normally the final ruling on such appeals.

 

C. Guidelines

1. The committee holds one regular meeting each month, at which time it will consider all appeals received in the office of the Associate Academic Dean. The deadline for such appeals is to be set by the committee at the beginning of each semester.

2. The members of the Appeals Committee should expect to meet in the days just before and after the spring and summer commencements to consider all appeals concerning graduation. In the period between the spring commencement and the beginning of the Fall semester, a quorum of at least four voting members may be constituted from the memberships of both the outgoing and newly elected Appeals Committee.

3. Emergency meetings can and will be called when exceptional circumstance warrant them, but the burden of proof is upon the appealing student to show why his or her case requires special consideration.

4. The Associate Academic Dean will provide copies of the student's appeal to members of the Appeals Committee and to involved faculty and their Chairs; the Chair of the Appeals Committee will invite a response from each involved faculty member and department Chair. No later than the day before the meeting at which the appeal will be considered, the Chair of the Appeals Committee should distribute to each member of the Appeals Committee a copy of responses received. Following a decision by the Committee, the Chair of the Appeals committee will send to the involved faculty members and Chairs copies of the report of their decision.

5. If an appeal under consideration poses a conflict of interest for a member of the Appeals Committee, that member shall not vote on the appeal. This is particularly relevant for appeals concerning disability-related accommodations as specified in (See File 107.4, "Students with Disabilities"), C3 (a) through (c).

6. The deliberations of the Appeals Committee are confidential. However, any resulting decision is a matter of record and will be maintained in a file in the office of the Associate Academic Dean. This file may be consulted by any faculty member needing specific information.

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190.4 Animal Care and Use Committee

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Administration
Current File: 190.4
Adoption Date: 01/15/1999
Reviewed for Currency: 09/30/2005
 
Replaces File: 190.4
Date of Origin: 12/20/1985
 
Classification: Faculty
 
In Archive? 0

190.4 Animal Care and Use Committee

 

A. Background

The Public Health Service (PHS) requires that educational institutions establish and maintain proper measures to ensure the appropriate care and use of all nonhuman animals used for research, research training, or biological testing activities supported by PHS. "Animal" is defined as any live, vertebrate animal used or intended for use in research, research training, experimentation or biological testing or for related purposes.

 

B. Policy

The institutional Animal Care and Use Committee (IACUC) will operate according to guidelines for laboratory animal welfare as specified in the NIH Guide for Grants and Contracts (Vol. 14, No. 8, June 25, 1985). The membership requirements, functions, authority, recordkeeping, reporting, and other requirements of the committee are outlined in this publication.

Furman will comply with all applicable provisions of the Animal Welfare Act (Public Law 89-544, as amended by P.L. 91-579 and P.L. 94-279) and other federal statutes and regulations relating to animals. Guiding principles are specified by the U.S. Government Principles for the Utilization and Care of Vertebrate Animals Used in Testing, Research and Training. Furman has established and will maintain a program for activities involving animals in accordance with the Guide for the Care and Use of Laboratory Animals (U.S. Dept. Health and Human Services, NIH Publication No. 85-23, 1985).

 

C. Guidelines

1. Membership of the IACUC:

There must be at least five committee members, including:

  • One Doctor of Veterinary Medicine, with training or experience in laboratory animal science and medicine, who has direct or delegated program responsibility for activities involving animals at Furman;
  • At least one practicing scientist experienced in research involving animals;
  • One member whose primary concerns are in a nonscientific area (e.g., an "ethicist," lawyer, member of the clergy);
  • One individual who is not affiliated with Furman in any way other than as a member of the IACUC and is not a member of the immediate family of a person who is affiliated with the institution.

An individual who meets the requirements of more than one of the categories listed above may fulfill more than one requirement.

2. Functions of the IACUC:

a. Review at least once every six (6) months the institution's program for humane care and use of animals;

b. Inspect at least once every six (6) months all institutional animal facilities, including satellite facilities;

c. Review concerns involving the care and use of animals;

d. Submit to the Provost semi-annual reports of Furman's Animal Care Program and animal facilities;

e. Make recommendations to the institutional official (the Provost) regarding any aspect of the animal program, facilities, or personnel training;

f. Review and approve, require modifications in, or withhold approval of sections of Public Health Service grant proposals related to the use of animals (according to NIH Guide for Grants and Contracts);

g. Review and approve, require modifications in, or withhold approval of proposed significant changes regarding the use of animals in ongoing activities;

h. Be authorized to suspend an activity involving animals if the activity is not in line with regulations (e.g., Animal Welfare Act, the Guide for the Care and Use of Laboratory Animals).

3. Animal Welfare Assurance

The committee is responsible for maintaining an approved "Assurance" ("Assurance of Compliance with Public Health Service Policy on Humane Care and Use of Laboratory Animals by Awardee Institutions") with the Public Health Service (PHS). This Assurance is submitted to the Office for Protection from Research Risks (OPRR), National Institutes of Health (NIH). The Assurance describes committee members, animal facilities, institutional procedures for the care and use of animal subjects, and other responsibilities of the committee.

4. Annual Report

At least once every twelve (12) months, the committee will prepare a letter for the Provost to send to OPRR. This report must:

a. Describe any changes in Furman's program for animal care and use, changes in committee membership, changes in animal facilities, and any other significant changes since the last annual report. If there are no changes to report, the letter must state that there are no changes.

b. Specify the dates that the committee conducted its semiannual evaluations of the program and facilities (See Guideline 2.a-d above), and the dates that the committee submitted the evaluations to the Provost.

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190.5 Academic Policies Committee Operating Procedure

Created by: Stephanie Ferguson on 09/19/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Policies Committee
Current File: 190.5
Adoption Date: 04/14/2009
Reviewed for Currency: 04/14/2009
 
Replaces File:
Date of Origin: 05/13/2002
 
Classification: Faculty
 
In Archive? 0

190.5 Academic Policies Committee Operating Procedure

 

A. Background

The Faculty Constitution (Article V. Section 5a) establishes the Academic Policies Committee (APC) as a standing committee of the faculty.

 

B. Policy

The Academic Policies Committee (APC), in cooperation with the academic administration, shall develop curricular policies and recommend changes in these policies for all undergraduate academic programs -- regular session, summer session, and special programs. In addition, the committee is charged with developing policies on all academic matters affecting undergraduates, including, but not limited to academic calendar, course-weight proposals, graduation requirements, general education requirements, probation, transfer of credit, grading, and dual-degree programs (engineering, medicine). The committee shall submit its recommendations to the faculty.

 

C. Guidelines

1. Oversight of Academic Regulations. The committee should periodically review the University's academic regulations (as set forth in the University Catalog) and the policies and procedures concerning academic affairs, and in light of such review should identify regulations, policies and procedures that need to be studied, clarified, amended, or substantively changed, and undertake such action as appropriate. The committee should keep the faculty informed about policies under consideration or review through faculty notices, communication with department chairs, or other available means.

2. Requests for Review of Academic Regulations. Requests for a review of any academic regulation should be presented to the Chair of APC in written form. Generally these requests come from a member of the Academic Administration, a department chair, or the chair of a faculty committee, but requests may also be received from individual faculty. If APC determines that a request is outside its purview or requires no action, the committee chair will notify the originator of the request.

3. Approval of Courses for General Education Requirement (GER) and/or Concentration Credit. New course proposals containing requests for general education or concentration credit, after having been reviewed and endorsed by the Curriculum Committee (See File 109.1), will be reviewed by APC. Proposals requesting general education or concentration credit for existing courses do not require consideration of the Curriculum Committee prior to consideration by APC. The Chair of APC will make the appropriate presentations regarding these proposals to the faculty.

4. Review of Academic Majors and Concentrations. Proposals for new academic majors or concentrations and proposals for changes to the requirements for an existing academic major or concentration are submitted first to the Dean of the Faculty, and then to the APC. (See File 109.1 and File109.3)

5. Reporting to the Faculty. Agenda items to be considered by or reported to the faculty shall be posted in advance and in accordance with the deadlines established by the Chair of the Faculty. When appropriate, motions proposed for faculty approval shall be accompanied by a written explanation that provides a rationale for the recommendation, as well as relevant background.

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190.6 The Academic Discipline Committee Operating Procedures

Created by: Stephanie Ferguson on 11/04/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Associate Academic Dean and the Academic Policies Committee
Current File: 190.6
Adoption Date: 03/02/2015
Reviewed for Currency: 03/02/2015
 
Replaces File: 190.6
Date of Origin: 10/29/2005
 
Classification: Faculty
 
In Archive? 0

190.6 The Academic Discipline Committee Operating Procedures

 

A.  Background

 

The Academic Discipline Committee (ADC) is a standing faculty committee responsible for 1) adjudicating possible violations of the academic integrity policy (File 121.5) that cannot be resolved between the faculty member and student 2) when it deems appropriate, imposing sanctions beyond the grade penalties imposed by the instructor when it is determined that a student is responsible for academic misconduct; and 3) reviewing student requests for early expungement of ADC case files.

 

 

B.   Policy

 

When disputes involving academic misconduct arise, the Associate Academic Dean shall refer them to the ADC. The ADC shall have the responsibility of conducting a hearing to determine whether academic misconduct has occurred in the instance under review and communicating the decision to all parties involved as soon as is reasonably possible. When it is determined that a student has engaged in academic misconduct, either by his/her own admission or by the decision of the ADC hearing panel, the ADC hearing panel may, at its discretion, assess additional sanctions but the faculty member shall have final authority over any grades assessed as penalties within the course. If the ADC hearing panel finds that academic misconduct has not occurred, the faculty member may not impose a grade penalty for misconduct and the ADC panel may not impose any sanctions. Students may request early expungement of ADC case files. The ADC will review these requests each semester to determine which files may be expunged prior to graduation.

 

C.  Guidelines

 

1.  The ADC shall consist of five full-time faculty members and two students. One faculty member will serve as the committee chair. Additional faculty and student alternates will also be named to participate in panels. Faculty will typically serve a three-year term; students will typically serve a two-year term. The Associate Academic Dean shall serve as an ex-officio member of the committee.

 

 

2.  Hearing panels will consist of five faculty and two students drawn from the ADC and alternates by the Chair of the ADC [Note: If the incident under review involves a graduate student, the chair of the ADC will appoint two graduate students to serve in place of the undergraduate student committee members. If the incident involves a student in the evening program, the chair of the ADC will appoint two evening students to serve in place of the undergraduate student committee members.]

 

3.  Regular orientation sessions coordinated by the Chair of the ADC and the Associate Academic Dean shall be held for new members of the committee and alternates.

 

4.   All committee members and alternates shall maintain the strictest confidentiality regarding all matters that are brought to the attention of the ADC.

5.   Faculty shall file cases of academic misconduct to the Associate Academic Dean as outlined in  (File 121.5). All cases of academic integrity are reviewed by the ADC as follows:

 

a.   Student accepts responsibility and it is a first offense

     The ADC reviews these cases with identities hidden to assess additional sanctions. The student may request a hearing to appeal the additional sanctions. If the decision of the ADC is to assess a sanction of suspension or expulsion, the ADC must conduct a hearing.

 

b.  Student denies responsibility

     The chair of the ADC appoints a panel to conduct a hearing to adjudicate responsibility for the charge and to assess additional sanctions if the student is found responsible.

 

c.   Student fails to sign the designated form

     The chair of the ADC appoints a panel to conduct a hearing to adjudicate responsibility for the charge and to assess additional sanctions if the student is found responsible.

 

d.   Student has multiple offenses

     The chair of the ADC appoints a panel to conduct a hearing to adjudicate responsibility for the charge if necessary and to assess additional sanctions, to include possible suspension or expulsion, if the student is found responsible

 

6.   When the Associate Academic Dean determines that a hearing is necessary, the following courses of action will ensue.

a.  The Associate Academic Dean will notify the chair of the ADC, who will arrange to convene a hearing panel as soon as reasonably possible to consider the case. The chair of the ADC will compose a hearing panel of five faculty and two students. When the chair of the ADC cannot participate in a hearing, he or she will designate an interim chair from the ADC for the hearing panel. Committee members may decline to participate if they believe they may have difficulty in being impartial in the matter.

b.  If a hearing is required at a time when the members of the ADC are not available, prior faculty and student members of the ADC may be assigned to a hearing panel. If no prior members of the ADC are available, the chair of the faculty shall appoint ad hoc committee member(s) to assume temporarily the responsibilities of the ADC for a hearing panel. The Associate Academic Dean and the chair of the ADC will train these ad hoc members prior to the hearing.

c.  The faculty member may participate in all hearings where the student is not accepting responsibility for the charges or appealing the ADC imposed sanctions when the student accepted responsibility for the charges. The faculty member is not invited to a hearing that is solely determining additional sanctions for a second offense unless the student requests the faculty member as a witness.

d.  The chair will notify the student and when appropriate, the faculty member in writing of the date, time, and place of the hearing at least five (5) days prior to its scheduled date. The chair will also provide the accused student and when appropriate, the faculty member with a written description of the hearing procedure, and will make every effort to inform them of their rights concerning the hearing.

e.  The Associate Academic Dean will forward to the ADC hearing panel the form filed by the faculty member and all relevant supporting evidence. A copy of this form and evidence will be provided to the accused student. The student is encouraged to provide a written statement to the ADC in advance of the hearing.

7.  The conduct, course, and conclusions of the hearing may be affected by the following factors.

a.  The hearing will consist of an interview session where the Associate Academic Dean, student, and faculty member may all be present followed by an executive session where only members of the ADC hearing panel are present to make final deliberations. Although the Associate Academic Dean does not vote, the panel may choose to consult with him or her to determine appropriate sanctions.

b.  Conduct at the hearing is expected to be civil in order to efficiently interview all parties. The chair of the ADC may remove any participant from the hearing if his/her behavior is impeding the progress of the interviews.

c.  The accused student may appear before the hearing panel alone, or may select one other individual from the student body, faculty, or staff of the University to accompany him/her as an observer of the proceeding. Legal counsel is prohibited from attending the hearing.
d.  With the exception of deliberations in executive session, all proceedings of the hearing shall be recorded. The faculty member or the student may review the recording of the hearing in the Associate Academic Dean’s office.
e.  In the event that an accused student chooses not to appear before the ADC, the hearing shall proceed in the student’s absence.
f.  The standard for deciding whether a student has engaged in academic misconduct shall be the greater weight of the evidence (“more likely than not”).
g.  All decisions of the ADC hearing panel shall be determined by a simple majority.
h.  The hearing panel may assess sanctions in addition to the grade penalty the faculty member determines. These sanctions include but are not limited to letters of reprimand, compulsory participation in ethics tutorials or other teaching opportunities, extending the length of time the offense remains on the student’s file, suspension, and expulsion.
i.  If the hearing panel determines that academic misconduct has occurred, the original grade penalty on the designated form is not binding and final authority for assigning the grade penalty in the course shall rest with the faculty member. If the hearing panel determines that academic misconduct has not occurred, the faculty member may not impose a grade penalty for academic misconduct and the panel may not impose any additional sanctions.
j.  The ADC chair will notify all parties as quickly as possible at the conclusion of the hearing; sanctions shall take effect as prescribed in writing.

8.  The student has the right to appeal decisions of the ADC in the following circumstances. Appeals must be filed in writing no later than ten (10) calendar days from the date of the receipt of the decision.

a.  A student may appeal additional sanctions imposed by the ADC during a review of a first offense that did not result in a hearing. Appeals should be sent to the Associate Academic Dean.

b.  A student may appeal to the Vice President of Academic Affairs and Dean a penalty of suspension or expulsion assessed by an ADC hearing panel. Other penalties imposed by an ADC hearing panel may not be appealed.

c.  With compelling evidence of a procedural violation that impacted the outcome of the hearing, the student may appeal the ADC hearing panel’s decision to the Vice President of Academic Affairs and Dean.

d.  With compelling new evidence, a student found responsible for academic misconduct may appeal this decision to the Associate Academic Dean, who will refer it to the ADC for further consideration.

 

9.  The faculty member has the right to appeal decisions of the ADC in the following circumstances. Appeals must be filed in writing no later than ten (10) calendar days from the date of the receipt of the decision.

a.  With compelling evidence of a procedural violation that impacted the outcome of the hearing, the faculty member may appeal the ADC hearing panel’s decision to the Vice President of Academic Affairs and Dean.
b.  With compelling new evidence concerning the responsibility of the student, the faculty member may appeal a decision of the ADC to the Associate Academic Dean, who will refer it to the ADC for further consideration.

10.  Grade penalties may not be appealed. Students maintain the right to appeal their grade in the course under limited conditions as described in the grade appeal process in File 183.2.

11.  The Associate Academic Dean will monitor a student’s progress in complying with additional sanctions the ADC has assessed. If the student does not satisfactorily comply with the additional sanctions in the allotted time, the Associate Academic Dean will contact the chair of the ADC, who will review the case with the ADC to determine if additional sanctions are needed. If this review results in a hearing, the hearing will follow the same procedural format as outlined in Guidelines 6 and 7.

 

...........................

190.7 First Year Seminar Oversight Committee Operating Procedures

Created by: Stephanie Ferguson on 05/16/2007
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Policies Committee
Current File: 190.7
Adoption Date: 05/14/2007
Reviewed for Currency: 05/14/2007
 
Replaces File:
Date of Origin: 05/12/2007
 
Classification: Faculty
 
In Archive? 0

190.7 First Year Seminar Oversight Committee Operating Procedures

 

A. Background

In November 2005, the Furman faculty approved, as part of the Curriculum Review Committee proposal, the recommendation to establish the First Year Seminar (FYS) Oversight Committee as a standing faculty committee charged with the administration of the FYS Program.

 

B. Policy

The First Year Seminar Oversight Committee will be responsible for the ongoing maintenance of the First Year Seminar Program, with particular attention to the following areas: course recommendation; course development; faculty recruitment to the program; scheduling the appropriate balance of regular seminars (FYS) and Writing seminars (FYW); ongoing evaluation of the program's effectiveness; support for faculty in the program; and disbursements of funds for support of the program in general as well as of individual seminars.

 

 

C. Guidelines

1. Course Recommendation. The Committee will examine FYS and FYW course proposals and make recommendations for approval to the Curriculum Committee. Proposals that are not recommended by the FYS Oversight Committee will be returned to the proposer with recommendations for resubmission.

2. Course Development. The Committee will make recommendations and offer advice to faculty who are interested in participating in the FYS/FYW Program. Such advice and recommendations might include suggestions for strengthening a course proposal, arranging contacts with other FYS faculty for possible clustering or other cooperative ventures, and suggestions for consultation with the Center for Teaching and Learning (CTL) or the Library staff about pedagogical or information-fluency concerns.

3. Recruitment. The Committee will maintain annual contact with department chairs in order to ensure that sufficient numbers of faculty are available to staff the program on an ongoing basis. The Committee's goal will be to involve faculty from all academic departments and to maintain advance planning for up to four years.

4. Scheduling. The Committee will work with the Associate Dean for Academic Records and University Registrar to ensure appropriate balance in the scheduling of FY Seminars across semesters and to ensure the maintenance of appropriate proportions of FYS offerings to FYW offerings in each semester.

5. Evaluation. The Committee shall construct and administer appropriate instruments of evaluation for effectively monitoring the overall strength of the program.

6. Faculty Support. The Committee, with the help of CTL, shall provide opportunities for faculty who participate in the program to develop and refine the teaching skills required by the FYS and FYW formats. These opportunities might include (without being limited to) workshops, small-group discussion sessions, individual advice sessions, and panel discussions. Such opportunities will be scheduled at various times throughout the academic year, as well as in the summers.

7. Funding for Program Support. With funds provided annually by the Provost, the Committee will construct a budget through which to fund, with stipends and other resources, the support activities outlined in Guideline 6. It may also make funds available for the development of individual, team-taught or clustered seminars that participating faculty may apply for via procedures established by the Committee.

...........................

190.8 Study Away Committee Operating Procedures

Created by: Stephanie Ferguson on 02/06/2008
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Policies and Procedures
Current File: 190.8
Adoption Date: 11/01/2011
Reviewed for Currency: 11/01/2011
 
Replaces File:
Date of Origin: 02/06/2008
 
Classification: Faculty
 
In Archive? 0

190.8 Study Away Committee Operating Procedures

 

A. Background

A Study Away program is defined as any Furman travel program that provides academic credit and that requires off-campus housing for an aggregate of ten or more days. The Study Away Committee is responsible for working with the administration and academic departments to develop and maintain study away programs and to review affiliated and student exchange programs.

 

B. Policy

Study Away programs must be approved by all relevant departments, the Study Away Committee, the general faculty, and the academic administration. Affiliated or student exchange programs must be approved by the Study Away Committee and the academic administration.

 

C. Guidelines

1. A proposal for a study away program will be submitted to the Assistant Dean for Study Away and International Education and the Study Away Committee. Proposal forms and guidelines are available on the website of the Office for Study Away and International Education.

2. The Study Away Committee will evaluate the study away proposal and, if approved, will present the proposal to the faculty for action. Consideration of new individual courses, if any, will be the responsibility of the Curriculum Committee.

3. After approval by the faculty, the study away proposal will be sent to the Vice President for Academic Affairs and Dean for final approval.

4. The Assistant Dean for Study Away and International Education, in consultation with the relevant departments and the Study Away Committee, will determine when approved programs will be offered to students. These programs are administered by the Assistant Dean for Study Away and International Education according to Policy 112.6.

5. The Study Away Committee will evaluate and approve affiliated study away and student exchange programs and will inform the faculty of their decisions regarding these programs. The Study Away Committee will periodically review these programs and report to the faculty.

...........................

190.9 May Experience Oversight Committee Operating Procedures

Created by: Jeremy Cass on 04/13/2015
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Policies Committee; May Experience Oversight Committee
Current File: 190.9
Adoption Date: 04/13/2015
Reviewed for Currency: 04/13/2015
 
Replaces File:
Date of Origin: 04/13/2015
 
Classification: Faculty
 
In Archive? 0

190.9 May Experience Oversight Committee Operating Procedures

 

A. Background 

Approved as a part of the curriculum-calendar reform instituted in 2008, The May Experience is an optional three-week term following spring commencement. The Faculty Constitution, as amended in 2015, establishes the May Experience Oversight Committee as the standing faculty committee charged with the administration of The May Experience.

 

B. Policy

The May Experience Oversight Committee is responsible for promoting The May Experience, for ensuring that the courses taught during The May Experience are both innovative and intensive academic experiences, and for evaluating the ongoing success of the program.

 

 

C. Guidelines

1.  Course Recommendation

The Committee will examine course proposals for The May Experience and make recommendations for approval to the Curriculum Committee. A proposal that is not recommended by the Committee will be returned to the proposer with deficiencies noted and with recommendations for improvement prior to the proposal’s resubmission.

2.  Course Development

The Committee will make recommendations and offer advice to faculty who are interested in participating in The May Experience. Such advice and recommendations might include suggestions for strengthening a course proposal and/or referrals for consultation with the Center for Teaching and Learning (CTL) or the library faculty about pedagogical concerns.

3. Faculty Support and Recruitment

The Committee, with the help of CTL, shall provide opportunities for faculty who are participating in or thinking of participating in the program to develop and refine the teaching skills required by The May Experience. These opportunities might include workshops, small-group discussion sessions, individual advice sessions, and panel discussions. Such opportunities will be scheduled at various times throughout the academic year, as well as in the summer.

4.  Evaluation

The Committee shall monitor the implementation of the program and conduct ongoing program evaluation.

5.  Funding for Program Support

With funds provided annually by the Vice President for Academic Affairs and Dean of the Faculty, the Committee will develop a budget to support programming for activities described in C.3. and to address special needs that arise, on a case-by-case basis, for the course offerings during The May Experience.

191.2 Catalogs

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Administration
Current File: 191.2
Adoption Date: 09/21/2014
Reviewed for Currency: 09/21/2014
 
Replaces File: 191.2
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

191.2 Catalogs

 

A. Background

In addition to the Charter and Bylaws, the organization chart, the Constitution of the Faculty of Furman University, the Faculty Handbook, and the University Policies and Procedures, the catalogs serve as official sources of information about the organization and functioning of the University.

 

B. Policy

The Furman University Catalog, the First Year Seminar Guide, the Furman University Graduate Studies in Education Catalog, and the Furman University Continuing Education Catalog are the official catalogs of the University. The catalogs provide information on academic programs, regulations, and requirements. In addition, the catalogs offer comprehensive information about the university, its educational offerings, its faculty, its staff, its accreditation, and its organization.

 

 

C. Guidelines

1.   The Furman University Catalog is edited by the Registrar’s designee with input from the administration, the department chairs, and the directors of individual programs. The Registrar’s designee is responsible for all aspects of the Catalog’s preparation and publication, including oversight of the Catalog budget.

2.   Graduate Studies and Continuing Education, in concert with the Registrar’s designee, manage all aspects of their catalogs’ preparation.  

3. Course listings in the Furman University Catalog and First Year Seminar Guide will be periodically reviewed by the individual academic departments, programs and interdisciplinary minors, the First Year Seminar Oversight Committee, the Curriculum Committee, and the Academic Policies Committee. Amendments to the course listings in either document can be made according to the Curriculum Committee Operating Procedures, File 190.1.

4.  Academic regulations in the Furman University Catalog will be reviewed periodically by the Academic Policies Committee. Changes to these regulations can be made according to the Academic Policies Committee Operating Procedures, File 190.5..

5.   A searchable version of the Furman University Catalog is published on the university’s website each academic year.  Specific sections or the entire document can be saved or printed.

...........................

191.3 Cemetery Lots

Created by: Dana Trebing on 05/14/2003
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Vice President for Finance and Administration
Current File: 191.3
Adoption Date: 09/26/2011
Reviewed for Currency: 09/26/2011
 
Replaces File: 191.13
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

191.3 Cemetery Lots

 

A. Background

Furman owns a number of burial lots in Springwood Cemetery in downtown Greenville. At this time, all of the grave spaces has been reserved as set forth in this policy. From time to time, assignees will decline use of their space and release them for assignment to other qualified individuals.

 

B. Policy

Eligible faculty and administrators may be buried in the lots in Springwood Cemetery owned by Furman as long as spaces are available. Those qualified for a space in Springwood may contact the Vice President for Finance and Administration about availability.

 

C. Guidelines

1.Lots will be provided free of charge for the following persons, if they express a desire for space:

  • The President and his or her spouse.
  • Those positions that report directly to the President and who have served the University twenty (20) or more years.
  • Faculty members (as defined by the Faculty Constitution and Bylaws) who have served the University twenty-five (25) years or more.
  • Spouses of those who have qualified as indicated above.
  • Widows or widowers of persons now buried in the Furman University plots.

2. Termination of service to the university, other than by retirement or permanent disability, voids any reservation or assignment of space made during the periods of service to the university.

3. Any exceptions to these provisions are to be made by the Executive Committee of the Board of Trustees.

4. The reservation and assignment of spaces is the responsibility of the Vice President for Finance and Administration.

______

...........................

191.5 University Directory

Created by: Stephanie Ferguson on 02/06/1999
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 191.5
Adoption Date: 03/01/2016
Reviewed for Currency: 03/01/2016
 
Replaces File: 191.5
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

191.5 University Directory

 

A. Background

Efficient functioning of the university requires that faculty, administration, staff and students are able to maintain ready communications. The University Directory is produced to facilitate these communications.  Another source of information is the MyFurman portal, which contains contact information of faculty, staff, and students.

 

B. Policy

The University Directory is revised and issued annually. The directory contains the names, addresses, and telephone numbers of all faculty, administrators, staff, and retirees.

 

C. Guidelines

1. The University Directory is compiled and distributed by Marketing and Public Relations.

2. Office locations, department affiliations and Furman numbers are always printed in the directory. Faculty, administrators and staff annually update their information contained in the directory and can choose to exclude external contact information.

3. The directory is distributed to those members of the Furman community included in the directory. Directories may be provided to other specified parties.

...........................

192.5 Food Services for Faculty Members

Created by: Dana Trebing on 02/10/2003
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 192.5
Adoption Date: 03/01/2016
Reviewed for Currency: 03/01/2016
 
Replaces File: 192.5
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

192.5 Food Services for Faculty Members

 

A. Background

In order to foster a sense of community among faculty, staff, and students and make it convenient for faculty members to eat on campus, the university encourages the use of its dining services.

 

B. Policy

The services of the dining hall and the food court in the Trone Student Center are available to faculty members.

 

C. Guidelines

1. A faculty dining room in the dining hall may be used by faculty members and their guests for lunch during the regular session at special rates. During the summer, service is available in the main dining hall at a reduced rate.

2. For special events, the Trustees' Dining Room or Hartness Pavilion may be scheduled by arrangement with the Director of Catering.  A fee is charged for use of these facilities.

3. Inquiries regarding special after-hours food services should be directed to the Director of Catering.

...........................

192.6 Furman Studies

Created by: Pat Teague on 02/06/1999
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 192.6
Adoption Date: 08/21/2009
Reviewed for Currency: 08/21/2009
 
Replaces File: 192.6
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

192.6 Furman Studies

 

A. Background

Since 1912 Furman Studies has been intermittently published with University support as an interdisciplinary scholarly journal for the publication of scholarly and creative writings of members of the faculty.

 

B. Policy

Furman Studies is published by Furman for the purpose of making available to the academic community the scholarly and creative writings of the faculty and staff.

 

C. Guidelines

1. Furman Studies is published under the initiative and direction of interested faculty in coordination with the Dean of the Faculty's office.

2. Issues are sent to libraries and other interested persons and institutions.

3. Fees are not paid for published articles.

4. Occasional issues of Furman Studies feature specific subjects or department.

...........................

192.7 Furman Magazine and Inside Furman

Created by: Stephanie Ferguson on 10/16/2002
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Vice President for University Communications
Current File: 192.7
Adoption Date: 09/20/2016
Reviewed for Currency: 09/20/2016
 
Replaces File: 192.7
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

192.7 Furman Magazine and Inside Furman

 

A. Background

Furman Magazine and Inside Furman are regular publications of University Communications.

 

B. Policy

Furman Magazine and Inside Furman contain articles about current events, programs and issues at Furman, as well as information about Furman faculty members, staff, students, and alumni. The Furman Magazine is designed primarily for an external audience, Inside Furman for an internal audience.

 

C. Guidelines

1. Furman Magazine is published two times a year and mailed to faculty, staff, alumni, parents of students and friends of the university. Inside Furman is distributed twice during the school year to faculty and staff. The newsletter is also mailed to retirees, trustees and members of select councils and boards. 

2. Readers are invited to submit ideas for articles and items for possible publication to the editors.

...........................

193.5 Human Performance Laboratory

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Director, Human Performance Laboratory
Current File: 193.5
Adoption Date: 01/15/1999
Reviewed for Currency: 09/30/2005
 
Replaces File: 193.5
Date of Origin: 02/20/1978
 
Classification:
 
In Archive? 0

193.5 Human Performance Laboratory

 

A. Background

Because of the increased demand for use of the Human Performance Laboratory, the following policy and guidelines have been developed in order to establish priorities and operational procedures for efficient use of the equipment and staff time.

 

B. Policy

The Human Performance Laboratory in the Physical Activities Center exists for instructional and research purposes. Non-student usage is limited to programs announced and sponsored by the Department of Health and Exercise Science.

 

C. Guidelines

1. All participants using the Human Performance Laboratory must have current medical clearance.

2. A designated fee will be charged each non-student user of the Human Performance Laboratory.

3. Emergency medical care must be available during the execution of non-student programs (Furman students are covered by regular health care services). "Emergency medical care" is defined as a physician in attendance, a technician trained in the use of the defibrillator, or another person certified in cardio-pulmonary resuscitation.

4. All use of laboratory equipment and facilities must be by permission of and with the supervision of appropriate members of the Department of Health and Exercise Science.

...........................

193.6 Daniel Recital Hall

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Vice President for Academic Affairs and Dean
Current File: 193.6
Adoption Date: 01/15/1999
Reviewed for Currency: 09/30/2005
 
Replaces File: 193.6
Date of Origin: 01/04/1988
 
Classification:
 
In Archive? 0

193.6 Daniel Recital Hall

 

A. Background

Furman University facilities are to be used primarily by faculty and students for educational purposes. Because of the nature of certain facilities, academic and other departments of the university must share facilities originally designed for the primary use of a single department. Daniel Recital Hall is such a facility. Designed expressly for the programs of the Music Department, the Recital Hall is the only medium-sized auditorium on the campus and is frequently needed for lectures, readings, worship services, and university programs sponsored by both the academic departments and particular offices of the University. Non-Furman groups on occasion seek to use the hall for special programs.

 

B. Policy

Events in the Daniel Recital Hall are to be scheduled by the Office of the Chair of the Department of Music. Contract use for non-university events may be negotiated by the Director of Continuing Education, with the approval of the Chair of the Department of Music. All users will be required to agree to the special arrangements, restrictions, and prohibitions established in the guidelines. All activities of a religious nature must be approved by the Chaplain's Office.

 

C. Guidelines

1. Use of the recital hall for any single event is restricted to 365 persons, the capacity seating of the hall, and the stage party.

2. Normally, the hall will not be scheduled more than a year in advance of the event.

3. At the time an event is scheduled, the Chair of the Music Department and the user must agree to arrangements for moving equipment, placing furniture on the stage, locating and using audio-visual equipment, lighting the hall, and cleaning and restoring the hall to its proper condition after an event.

4. No user is to use, move, or place equipment, flowers, plants, or other articles on the grand pianos without written approval of the Office of the Department of Music.

5. If other than normal custodial services are required to prepare the hall and to restore it to its proper condition immediately following an event, the user must pay for the special custodial services. The user must also pay for the services of a lighting attendant authorized by the Music Department, who will be present throughout non-University events and have responsibility for seeing that the conditions of these guidelines are met.

6. The user will be required to pay for damages to furniture or musical instruments in the hall.

7. Food and drink are prohibited in the recital hall and users accept the responsibility of seeing that this prohibition is honored.

8. Under normal conditions, food and drink are not to be served to a group prior to an event. Small receptions may be scheduled following an event if approved by the Music Office and if custodial service for cleaning up afterwards is provided. The supplying of all serving equipment as well as the moving of tables will be the responsibility of the user. Such receptions should be held in the foyer of the lower floor.

9. Smoking is not permitted in the recital hall or in the foyers on either floor.

10. Non-Furman groups who are approved users of the hall and the pianos must pay fees required to tune the pianos, unless tuning fees are a part of negotiated user-fees.

...........................

194.1 Identification Cards

Created by: Stephanie Ferguson on 05/16/2007
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 194.1
Adoption Date: 04/28/2014
Reviewed for Currency: 09/15/2017
 
Replaces File: 194.1
Date of Origin: 07/02/1974
 
Classification: Faculty
 
In Archive? 0

194.1 Identification Cards

 

A. Background

Faculty, administrators, and staff are issued an identification card so that they may be easily recognized and have access to facilities and events on campus. The identification card is also an access card and may be needed to gain access to specific facilities after normal operating hours.

 

B. Policy

Faculty, administrators, and staff will have a card for identification and to allow access to campus events and facilities. Retirees may obtain a retiree identification card for use on campus. Dependents of certain faculty, administrators, and staff may also qualify for an identification card to use in the Lay Physical Activities Center (PAC).

 

C. Guidelines

1. New faculty, administrators, and staff should obtain their identification cards during orientation.

2. There is no charge for the first picture or identification card. If a replacement card is requested, the faculty or staff member will pay a replacement charge.

3.Faculty, administrators, and staff who should obtain identification cards include:

-Administrators

- Full-time faculty and staff

- Part-time faculty and staff

- Retired full-time faculty and staff

- Faculty and staff with one-year appointments

- Temporary staff

- Campus ministers

- Affiliate full-time and part-time employees

- Adjunct faculty who are teaching credit courses, for the contracted semester. NOTE: If the adjunct teaches more than one semester in an academic year, the termination date may be set to be the end of the academic year upon approval of the Vice President for Academic Affairs.

4. Dependents, who are 13 years of age or older, of full-time and part-time faculty and staff, retirees, and employees of affiliate vendors may obtain a dependent identification card. IRS regulations regarding the dependent's income, support, relationship and custody status will be used to determine the eligibility of dependent children. An eligible dependent child meets the following requirements:

- the dependent is a member of the employee's household for the year, and

- the dependent receives over half of his/her financial support for the year from the employee or affiliate household, and

- the dependent is under age 26.

To obtain a dependent identification card, the dependent must complete the required forms (health form and waiver) and have a photo taken in the PAC Fitness Center. Dependents under the age of 18 must be accompanied by a parent or legal guardian to sign the waiver. The next business day, the faculty or staff member shows his or her identification card in the Student Business Center, confirms that the dependent is a legal dependent and picks up the dependent’s identification card.

5. Faculty, administrators, and staff (other than retirees) and affiliate employees are required to return their identification cards (and any dependent cards) when they end their employment with the university. Identification cards must be returned to the appropriate office as follows:

- Administrators, staff, and affiliate employees: Human Resources Office

- Faculty: Office of the Vice President for Academic Affairs and Dean

- Undergraduate Evening Studies faculty: Office of Continuing Education

...........................

196.1 Meritorious Teaching Award

Created by: Dana Trebing on 06/07/2004
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: President
Current File: 196.1
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 196.1
Date of Origin: 11/12/1975
 
Classification: Faculty
 
In Archive? 0

196.1 Meritorious Teaching Award

 

A. Background

In 1969, Alester G. Furman, Jr. and Janie Earle Furman endowed an annual award for meritorious teaching at Furman University.

 

B. Policy

The Alester G. Furman, Jr., and Janie Earle Furman Award for Meritorious Teaching is granted annually to a member or member(s) of the Furman faculty in recognition of teaching excellence.

 

C. Guidelines

1. Each recipient is acknowledged with a certificate and cash award, the amount to be determined annually by the President based upon income derived from the endowment fund.

2. The award is the result of a nomination process. The recipient(s) are announced in the spring commencement.

3. Each spring the Vice President for Academic Affairs and Dean invites students, faculty, staff, and alumni to submit nominations and supporting letters to the Dean by March 15. Selection is based on these letters.

4. Any member of the faculty who has taught one or more courses during the academic year is eligible for nomination.

5. Criteria: The recipient should

a. have a consistent record of teaching excellence,

b. have an extensive knowledge of and passion for his or her subject,

c. demonstrate a concern for student learning, and

d. cultivate a love of learning.

6. Selection is made by a committee whose membership shall consist of five (5) faculty members and two (2) alternates appointed annually by the Chair of the Faculty and five (5) students and two (2) alternates appointed by the President of the Student Government Association. Alternates will serve when the appointed members cannot. Membership should be representative of the diversity with the Furman community, including but not limited to gender, academic division, and years at Furman. Names of the committee members will remain anonymous. The Dean will serve as the non-voting chair.

7. A list of past recipients and past nominations with supporting letters of recent nominees will be available to the committee upon request. Supporting letters are kept for three (3) years. The Dean is responsible for archiving this information and updating it annually.

...........................

196.2 Meritorious Advising Award

Created by: Pat Teague on 02/06/1999
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: President
Current File: 196.2
Adoption Date: 01/31/2013
Reviewed for Currency: 01/31/2013
 
Replaces File: 196.2
Date of Origin: 08/23/1994
 
Classification: Faculty
 
In Archive? 0

196.2 Meritorious Advising Award

 

A. Background

In 1969, Alester G. Furman, Jr. and Janie Earle Furman endowed an annual award for meritorious teaching at Furman. In 1994, acting on a request from Furman University, their son, Alester G. Furman III, agreed to the creation of an additional annual award--for meritorious advising--to be funded with income generated by the original endowment.

 

B. Policy

The Alester G. Furman, Jr., and Janie Earle Furman Award for Meritorious Advising is granted annually to a member or members of the Furman faculty or staff in recognition of academic advising excellence.

 

C. Guidelines

1. Each recipient is acknowledged with a certificate and cash award, the amount to be determined annually by the President based upon income derived from the endowment fund.

2. The award is the result of a nomination process. The recipient(s) of the award are announced at the spring commencement.

3. Each spring the Vice President for Academic Affairs and Dean invites students, faculty, staff and alumni to submit nominations and supporting letters to the Dean by March 15. Selection is based on these letters.

4. Any member of the faculty or staff engaged in academic advising during the academic year is eligible for nomination.

5. Criteria: The recipient should

a. have a consistent record of advising excellence,

b. demonstrate and cultivate knowledge of university regulations and curriculum,

c. show willingness to seek answers to advisees' questions,

d. establish rapport with students,

e. direct students toward enriching liberal arts experiences, and

f. exhibit concern for advisees' career goals and future plans.

6. Selection is made by a committee whose membership shall consist of five (5) academic advisors, one or two of whom should be members of the staff, and two (2) alternates appointed annually by the Chair of the Faculty and five (5) students and two (2) alternates appointed by the President of the Student Government Association. Alternates will serve when the appointed members cannot. Membership should be representative of the diversity with the Furman community, including but not limited to gender, academic division, and years at Furman. Names of the committee members will remain anonymous. The Dean will serve as the non-voting chair.

7. A list of past recipients and past nominations with supporting letters of recent nominees will be available to the committee upon request. Supporting letters are kept for three (3) years. The Dean is responsible for archiving this information and updating it annually.

...........................

196.5 News and Media Relations

Created by: Dana Trebing on 10/29/2002
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Vice President for Marketing and Public Relations
Current File: 196.5
Adoption Date: 12/04/2008
Reviewed for Currency: 12/04/2008
 
Replaces File: 196.5
Date of Origin: 07/11/1974
 
Classification: Faculty
 
In Archive? 0

196.5 News and Media Relations

 

A. Background

News and Media Relations is a part of the Furman University Office of Marketing and Public Relations.

 

B. Policy

News and Media Relations is the chief point of contact between the University and the news media. The office prepares news releases for placement in local, regional, and national media, and assists faculty and staff with media contacts and in placing commentary pieces.

 

C. Guidelines

1. The director will work with faculty, department chairs, Dean of the Faculty, and Provost to maintain a supply of news items that would be material suitable for news stories or opinion editorials.

2. The director serves as university spokesperson for news events or in times of crisis.

3. News and Media Relations provides its services for faculty members or departments that wish to publicize departmental, divisional, or university-wide events and activities.

...........................

197.3 Policies and Procedures Committee Operating Procedures

Created by: Pat Teague on 09/19/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Policies and Procedures Committee
Current File: 197.3
Adoption Date: 05/09/2005
Reviewed for Currency: 08/26/2013
 
Replaces File: 197.3
Date of Origin: 01/06/1978
 
Classification: Faculty
 
In Archive? 0

197.3 Policies and Procedures Committee Operating Procedures

 

A. Background

The Policies and Procedures Committee is a faculty committee which is charged in Article V, Section 5(k) of the Constitution of the Faculty of Furman University with certain duties and which may be assigned other responsibilities.

 

B. Policy

The Policies and Procedures Committee carries out its duties as defined in the faculty constitution and attempts the resolution of any problems referred to it by the Furman faculty or administration. It shall regularly review those policies classified as "Faculty" and recommend changes, as needed, in accordance with constitutional procedure.

 

C. Guidelines

1. The committee considers any challenges to voting eligibility and recommends to the entire faculty a decision.

2. The committee interprets the meaning of the constitution, if any question arises, and submits its recommended construction to the faculty.

3. The committee, with the Chair of the Faculty, may recommend the establishment of ad hoc faculty committees, members of which are nominated by the Nominating Committee and elected by the faculty. (Nominations are also allowed from the floor.)

4. The committee studies questions of policies and procedures and makes assignments of issues to faculty committees when such assignments are necessary.

5. The committee may make suggestions to the administration concerning matters which may be considered by administrative committees.

6. The committee studies the role of the faculty in University governance.

7. The committee is responsible for recommending to the faculty needed changes in the constitution and bylaws.

8. The Policies and Procedures Committee regularly reviews for accuracy those policies classified as "Faculty" and revises them as needed. Revisions follows the procedure outlined in File 100.1. Faculty and administration are encouraged to submit to the chair of the committee suggestions regarding corrections, additions, and clarifications of Faculty policies.

9. Agenda items to be considered by or reported to the faculty shall be posted in advance and in accordance with the deadlines established by the Chair of the Faculty. When appropriate, motions proposed for faculty approval shall be accompanied by a written explanation that provides a rationale for the recommendation, as well as relevant background.

10. Each academic year, the Committee will select one/fifth of all Faculty policies for detailed review: policies will be selected by the Reviewed for Currency date (earliest date first) and the selected policies will be referred to the appropriate committee or office for review. The Office of Planning and Institutional Research will conduct a similar review of administrative policies.

a. Policies that are reviewed, but not changed, or policies that have non-substantial changes will bring about a change in the Reviewed for Currency date of the file.However, such reviews shall not bring about a change in the Adoption Date. Non-substantial changes include, but are not limited to, changes in title (e.g., from "Dean" to "Vice President for Academic Affairs and Dean"), gender-specific wording, grammar, and punctuation.

b. For policies that are substantially changed, both the Reviewed for Currency date and the Adoption Date will be changed.

c. The Date of Origin will be unaffected by any review or change to an existing policy.

...........................

197.4 Cultural Life Committee Operating Procedures

Created by: Stephanie Ferguson on 01/21/2009
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Cultural Life Committee
Current File: 197.4
Adoption Date: 09/17/2014
Reviewed for Currency: 09/17/2014
 
Replaces File:
Date of Origin: 11/05/2008
 
Classification: Faculty
 
In Archive? 0

197.4 Cultural Life Committee Operating Procedures

 

A. Background

The Faculty Constitution (Article V. Section 5. (m)) establishes the Cultural Life Committee as a standing committee of the faculty.

 

B. Policy

The Committee shall supervise the Cultural Life Program (CLP). It shall develop policy and guidelines for the administration of the program and shall approve events to be included in the program.

 

C. Guidelines

1. Proposals for CLP credit will be submitted by faculty, staff, or students, via a web proposal form.

2. The CLP Committee will evaluate the proposals and vote weekly when classes are in session during the Fall and Spring Semesters to approve or deny CLP credit.

3. Proposals not approved by the Committee will be returned to the author and sponsoring faculty or staff member with an explanation consistent with the website-posted CLP guidelines.

4. The Committee will work with the CLP office, faculty, and student organizations to establish and implement guidelines for the effective and efficient operation of the Cultural Life Program.

5. The Committee will periodically review the CLP guidelines and student conduct rules, and, in light of such review, undertake action as appropriate.

6. The Committee will keep the faculty and students informed through the CLP web page.

7.  The Committee chairperson shall be a tenured member of the faculty.

...........................

198.2 Faculty Status Committee Operating Procedures

Created by: Stephanie Ferguson on 09/19/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Acad. Adm. & Faculty Status Committee
Current File: 198.2
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 198.2
Date of Origin: 04/04/1978
 
Classification: Faculty
 
In Archive? 0

198.2 Faculty Status Committee Operating Procedures

 

A. Background

Article V, Section 5(c) of the Constitution of the Faculty of Furman University establishes the Faculty Status Committee of the Furman faculty.

 

B. Policy

The Faculty Status Committee is charged with recommending to the Dean of the Faculty and the President policies and their application concerning promotions, tenure, nonrenewal of contracts, distribution of the salary increase allocation, fringe benefits and other matters of professional concern for the faculty.

 

C. Guidelines

1. Annually the Faculty Status Committee recommends to the Dean of the Faculty and the President relative salary increases (not specific figures) for individual tenured and probationary faculty members (excluding members of the Committee, first-year faculty, and department chairs). Subsequently the Dean of the Faculty reports to the Committee on those instances where the administration deviates from the actions of the Committee.See File 152.2.

2. The Faculty Status Committee considers all recommendations for promotion (see File 157.3), tenure (see File 158.4), nonrenewal of contract, and/or termination as representatives of the entire faculty.

a. The Faculty Status Committee makes its recommendations on promotion, tenure, nonrenewal of contracts, and/or termination to the Dean of the Faculty and the President. The President makes the final decision concerning recommendations to the trustees.

b. The Dean of the Faculty serves the committee as a resource person but does not vote on recommendations for promotion or tenure. His/her recommendation is submitted independently to the President along with those of the chairs and the Faculty Status Committee. In cases of nonrenewal of contract and/or termination, the Dean of the Faculty consults with the Faculty Status Committee and elicits its recommendation/input before taking final action.

c. The Dean of the Faculty will inform the faculty member, the departmental chair, and the Faculty Status Committee what decisions have been made. In cases of adverse decision, the Dean of the Faculty will also inform the Committee on Due Process.

d. A faculty member who has received an adverse decision regarding promotion, renewal of contract, and/or tenure has the right to appeal. The Faculty Committee on Due Process is charged with advising the faculty member of his/her rights and providing guidance through the appeal procedure.

e. If a faculty member believes established procedure was not followed in reaching the negative decision concerning his or her promotion, tenure, or renewal of contract, the faculty member should contact the Chair of the Committee on Due Process. See File 131.5

f. If a faculty member wishes to appeal a negative decision concerning his or her promotion, tenure, or renewal of contract on the grounds that his or her merits justify a positive decision, the faculty member should so inform the Chair of the Committee on Due Process and then submit an appeal to the Faculty Status Committee. The appeal should present additional evidence not available to the Faculty Status Committee in the first decision process, should include letters from all eligible department members addressing the additional evidence, and should be submitted within six weeks of the notification of the negative decision. The Faculty Status Committee will consider the appeal at the first regularly scheduled meeting in the following semester, and render a recommendation no later than the end of that semester. The appeal procedure may continue to the Dean of the Faculty, the President, and the Board of Trustees in the year of the terminal contract.

g. Faculty members who believe they have been discriminated against (See File 832.1) have the right to appeal in accordance with the Faculty Grievance Procedure (See File 153.1).

3. The Faculty Status Committee annually reviews the Faculty Handbook as expressed in the Policies and Procedures manual to update the policies for which FSC is originator.

4. Agenda items to be considered by or reported to the faculty shall be posted in advance and in accordance with the deadlines established by the Chair of the Faculty. When appropriate, motions proposed for faculty approval shall be accompanied by a written explanation that provides a rationale for the recommendation, as well as relevant background.

...........................

198.3 Externally Funded Salary or Wages

Created by: Stephanie Ferguson on 10/10/2005
Category: 1 - Academic Affairs; 90 - Miscellaneous
 
Originator: Academic Administration
Current File: 198.3
Adoption Date: 01/15/1999
Reviewed for Currency: 09/30/2005
 
Replaces File: 198.3
Date of Origin: 11/06/1986
 
Classification: Faculty
 
In Archive? 0

198.3 Externally Funded Salary or Wages

 

A. Background

On occasion Furman faculty or staff are engaged in activities supported by external grants to or contracts with the University which provide monies for a salary to the individual during the summer months or a salary supplement during the regular academic year.

 

B. Policy

All monies in the form of salary or wages paid to University personnel are to be paid through Furman's regular payroll system.

 

C. Guidelines

1. All monies for salary or wages are considered part of an individual's total earnings at Furman.

2. Furman will comply with federal and state laws requiring withholding tax and other payroll deductions and will file the necessary information with the appropriate federal and state agencies.

3. This policy refers only to salaries and wages which are a part of grants to or contracts with Furman University. It does not apply to grants or contracts with individual faculty members.

...........................

201.1 Vice President for Student Life

Created by: Stephanie Ferguson on 02/06/1999
Category: 2 - Student Life; 00 - General
 
Originator: President
Current File: 201.1
Adoption Date: 12/05/2011
Reviewed for Currency: 12/05/2011
 
Replaces File: 201.1
Date of Origin: 05/21/1986
 
Classification:
 
In Archive? 0

201.1 Vice President for Student Life

 

A. Background

A Furman education includes social, physical, cultural, and spiritual growth as well as intellectual development. The Office of Student Life provides a variety of services to nurture the holistic development of students.

 

B. Policy

Under the supervision of the President of the University, the Vice President for Student Life has general responsibility for creating, maintaining, and evaluating services and programs for the university community including, career services, health services, housing, multi-cultural affairs, recreational sports, student activities, leadership programs and psychological counseling.

 

                                                                          

C. Guidelines

The Vice President for Student Life:

a. coordinates policy formation for the Division of Student Life;

b. coordinates and supervises the Student Life budgets, including the student communications budgets;

c. provides leadership in long-range planning;

d. coordinates with the assistance of Student Life department heads the employment of new personnel;

e. supervises and evaluates the performance of Student Life department heads and other direct reports;

f. serves as the official representative of the Division of Student Life at trustees' meetings, administrative retreats or other sessions;

g. advises and counsels students on any program relating to the students' personal welfare and individual difficulties;

h. meets regularly with student leaders to involve them in as well as to interpret and explain administrative decisions;

i. provides student leaders with information needed to strengthen their activities and organizations;

j. promotes programs for leadership training;

k. supervises the student conduct process when appropriate;

l. follows up student conduct cases and assists individuals in appropriate ways;

m. keeps student conduct records in confidential files;

n. oversees student conduct cases involving possible suspensions or expulsions from the University;

o. serves as liaison with administrative and faculty committees; (Examples: commencement, homecoming, etc.);

p. assists the administration of student withdrawals;

q. assists faculty members with special information (accidents, death in family) regarding students they teach;

r. provides information about students when requested by their instructors;

s. attempts to strengthen student activities by working to improve educational practices, creativity, originality and resourcefulness;

t. provides leadership in response to crisis situations;

u. coordinates the advising of student organizations;

v. provides leadership when needed for projects such as Junior-Senior Dance, Senior Banquet, and publishing of the Freshman Record;

w. coordinates ways to select students for nonacademic honors and awards;

x. controls student personnel records;

y. keeps policy on release of information up-to-date and provides for its enforcement;

z. enforces and monitors the impact of the Drug Free campuses act and University alcohol policy;

aa. coordinates research and assessment efforts of the Division of Student Life; and

bb. performs other duties as assigned by the President of the university in support of the goals and objectives of Furman.

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206.1 Mailings to New Students Prior to Enrollment

Created by: Stephanie Ferguson on 02/06/1999
Category: 2 - Student Life; 00 - General
 
Originator: President
Current File: 206.1
Adoption Date: 03/03/1999
Reviewed for Currency: 01/24/2006
 
Replaces File: 206.1
Date of Origin: 05/27/1975
 
Classification:
 
In Archive? 0

206.1 Mailings to New Students Prior to Enrollment

 

A. Background

The impressions of Furman that new students have before they enroll are often transmitted through written communication. Each summer, written communication with new students is desirable and necessary. The mass mailing policy is designed to minimize the cost of mailing and to avoid flooding students with too many materials.

 

B. Policy

All written materials sent in mass mailings to new students during the summer prior to their enrollment at Furman will be cleared through the office of the Vice President for Enrollment.

 

C. Guidelines

1. The Vice President for Enrollment, working with the department or staff wishing to mail information to new students, will schedule mailings and will determine when combined mailings are desirable. .

2. Requests for mass mailing to new freshmen and/or transfer students will be submitted through the appropriate vice president or other principal officer.

3. Requests should be submitted well before mailing is desired.

4. Requests should include a copy of the material to be sent and a cover letter designating the source of the request, the purpose of the mailing, and the group (freshmen, all new students, etc.) to receive the mailing.

5. Sufficient copies of letters and/or enclosures approved for mailing will be furnished by the department making the request.

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217.8 Student Records

Created by: Pat Teague on 02/06/1999
Category: 2 - Student Life; 10 - Admissions/Records/Registration
 
Originator: Vice President for Student Life
Current File: 217.8
Adoption Date: 12/07/2009
Reviewed for Currency: 12/07/2009
 
Replaces File: 217.8
Date of Origin: 10/22/1974
 
Classification: Faculty
 
In Archive? 0

217.8 Student Records

 

A. Background

Furman University maintains appropriate educational records for each student and assures the confidentiality of such records consistent with the Family Educational Rights and Privacy Act of 1974 (FERPA). This act provides the basis for dealing with student records at post-secondary educational institutions. FERPA regulations ensure a minimum standard for the access to, the use of, and the release of information from these educational records. Furman's student information release practices are addressed in detail on the Academic Records web site.

 

B. Policy

Student records are confidential and will be released to persons outside the University only on the written request or direct authorization of the student. Inside the University only school officials with legitimate educational interest may examine the records without specific permission from the student. Furman University complies strictly with FERPA and all other relevant provisions in both United States and South Carolina law regarding the confidentiality of student records.

 

C. Guidelines

1. Students have the right to inspect their records and to challenge anything in them that they perceive to be inaccurate or misleading. The University must provide reasonable accommodation to accomplish these tasks.

2. Rights pertaining to the release of student information are held by the student and no one else. Students are notified of these rights annually. The University must protect all information in a student’s education record from being disclosed to anyone but the student without the student’s written consent. Information about legal exceptions to this specific prohibition is available on the Academic Records web site.

3. School officials with a legitimate educational interest may review a student’s records without the student’s consent if they need to consult the records to fulfill their professional responsibilities. Further, they may release personally identifiable information from the education record in an effort to comply with a lawfully issued subpoena or other court order after first notifying the student. School officials may also release any and all pertinent information to address an immediate threat to the health and safety of the student or others.

4. Certain information is considered “public information” and may be released as the University sees fit unless the student has declared in writing that he or she wants such information to remain private. The University will only provide information of this type if it serves the best interest of the student. See the Academic Records web site for further definition of “public information”.

5. Academic records are maintained in the office of Academic Records. Conduct records are maintained in the office of the Vice President for Student Life. Academic conduct records are maintained in the office of the Associate Academic Dean. Inquiries about these records should be made to the appropriate office.

6. For further explanations and safeguards refer to the relevant section of the Academic Records web site.

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220.1 Donaldson-Watkins and Bradshaw-Feaster Medals for General Excellence

Created by: Stephanie Ferguson on 12/03/2002
Category: 2 - Student Life; 20 - Awards/Honors/Scholarships
 
Originator: Academic Policies Committee
Current File: 220.1
Adoption Date: 09/21/2014
Reviewed for Currency: 09/21/2014
 
Replaces File:
Date of Origin: 12/02/2002
 
Classification: Faculty
 
In Archive? 0

220.1 Donaldson-Watkins and Bradshaw-Feaster Medals for General Excellence

 

A. Background

The Donaldson-Watkins Medal for General Excellence was given by the late Mrs. Elizabeth Wilson Donaldson and the late Mrs. Maude Wakefield Watkins, members of the class of 1889. The Bradshaw-Feaster Medal for General Excellence was endowed by the late Dr. S. E. Bradshaw in continuation of the medal provided by the late W. L. Feaster of the class of 1913.

 

B. Policy

The Donaldson-Watkins Medal for General Excellence is awarded by the faculty to a senior woman on the following bases: scholarship, general culture, participation in college activities, and high moral character. The Bradshaw-Feaster Medal for General Excellence is awarded by the faculty to a senior man on the following bases: scholarship, general culture, participation in college activities, and high moral character.

 

C. Guidelines

1. The Faculty Scholarship and Awards Committee will prepare a slate of three finalists to present to the faculty at its last meeting of the spring semester.

2. The process by which the slate of finalists will be prepared is as follows:

a. Students who are on track to earn a grade point average commensurate with magna cum laude or summa cum laude honors by the conclusion of the fall semester of the senior year will be automatically considered by the Faculty Scholarship and Awards Committee.

b. The committee will accept nominations from faculty members for students who have not met the magna cum laude minimum grade point average but who are on track to earn cum laude honors. The committee chair will remind faculty of this provision at the conclusion of each fall semester.

c. The committee will solicit information from eligible students, including activities, honors, and special achievements. Students will also provide the names of at least two faculty references.

d. Students who do not provide the requested information will not be considered as semifinalists for the medals.

e. The committee will examine the information provided by the students, consider it in the light of the criteria, and select up to twelve semifinalists for each medal. The names of the selected semifinalists will be presented to the faculty, at the latest, by the penultimate faculty meeting of the spring semester.

f. The committee will request written recommendations from the faculty references for each of the candidates still under consideration.

g. The committee will select three finalists for each medal.

h. The committee will send to the faculty ten days before the last faculty meeting of the spring semester the students' names together with a list of the most significant activities, honors, and achievements of each and a brief statement about each composed from the information gathered.

3. At the last faculty meeting of the spring semester, the faculty will vote on these candidates.  For each medal, the student who earns more votes than any other candidate will be declared the winner.  In the event of a tie for first place, there will be a run-off vote between the top two candidates, in which case the student earning more votes than the other will be declared the winner.

4. The winner of each medal will be announced at the spring commencement.

...........................

228.1 Tuition Benefits for Faculty and Staff

Created by: Stephanie Ferguson on 10/12/2005
Category: 2 - Student Life; 20 - Awards/Honors/Scholarships
 
Originator: Assistant Vice President of Human Resources, Academic Admin., Faculty Status Committee
Current File: 228.1
Adoption Date: 04/20/2011
Reviewed for Currency: 04/20/2011
 
Replaces File: 228.1
Date of Origin: 07/28/1975
 
Classification: Faculty; Personnel
 
In Archive? 0

228.1 Tuition Benefits for Faculty and Staff

 

A. Background

The University recognizes the desirability of providing assistance for the education of employees and their dependents and seeks to encourage and assist such education at Furman and other schools.

 

B. Policy

1. For eligible faculty and staff, the University provides tuition benefits for dependent children who are offered admission to the following programs:

a. Furman University Undergraduate and Graduate Programs

b. The Associated Colleges of the South Exchange Program (as available)

c. Tuition Exchange, Inc. (as available)

d. Tuition Scholarships to accredited undergraduate two-year or four-year college or universities (up to a specified amount)

2. The University provides tuition benefits for eligible faculty and staff and dependent spouses of eligible faculty and staff who are offered admission to Furman University’s undergraduate or graduate programs.

3. The University provides a Job-Related Tuition Reimbursement Benefit to eligible staff members who attend accredited colleges or universities other than Furman University. The University will provide a partial tuition reimbursement for job-related courses that have been pre-approved by the department manager and Human Resources.

 

C. Guidelines

1. Eligible faculty are defined as those with an employment agreement of three-fourths time or more and with at least two years of continuous University service. Eligible staff are defined as those who work a minimum of thirty hours per week for at least nine months each year with at least two years of continuous University service. Faculty and staff who began their employment with Furman on or before September 1, 2011, as well as all ROTC faculty are exempt from the two year service requirement. Family leave and sabbatical leave are not considered to interrupt continuous service under these guidelines.

2. Tuition scholarships are based on tuition charges identified in the University's catalog or other official University publications. The scholarship does not include non-tuition charges such as student government fees, room, board, books, application fee, residence hall damage deposits, student insurance, applied music, lab fee, graduation fee, activity fees, late enrollment, ROTC deposit, courses taken on an audit basis, and other special charges related to enrolling in the University.

3. A dependent spouse is defined as one who is legally married to the employee and meets the IRS definition of spouse or is a domestic partner, which requires the completion of an Affidavit on file in Human Resources. Domestic partners will be eligible for the tuition benefit on a taxable basis only (the value will be added to the employee’s W-2 form).

4. A dependent child is defined as one who is either a biological child, a step-child, a legally adopted child, or a child for whom the employee has legal guardianship. Eligible dependent children are considered those who rely on the faculty or staff member for more than one half of their financial support for the calendar year and are qualified to be claimed as dependents for federal tax purposes in accordance with Internal Revenue Code guidelines. In addition, dependent children will not be eligible for tuition benefits after they reach twenty-four years of age. If the dependent child reaches twenty-four years of age during a semester in which he/she is already enrolled, he/she will continue to receive the tuition benefit for the remainder of that semester. This benefit will cease at the end of that semester.

The dependent child of a domestic partner will be eligible for tuition benefits, on a taxable basis only (the value will be added to the employee’s W-2 form), if he/she relies on the faculty or staff member for more than half of his/her financial support for the calendar year. Human Resources will require that the faculty/staff member certify that the dependent child qualifies under IRS guidelines or under the guidelines of the Affidavit for Domestic Partners.

IRS regulations regarding the dependent’s income, support, relationship, and custody status will be used in determining the eligibility of dependent children.

The University will comply with Internal Revenue Service (IRS) and state regulations regarding the applicable taxation of tuition reimbursement proceeds.

5. Employees who want to take courses during their normal working hours must obtain approval from their supervisor before registering for such courses. Adjustments to work schedules may be required.

6. If an eligible faculty or staff member’s employment is terminated, whether at his/her own initiative or at the university’s, his/her eligible dependent child or spouse will continue to receive tuition benefits for the current semester or term.

7. If a faculty or staff member with ten or more years of continuous service dies or becomes disabled,

a. his/her child is eligible for tuition benefits until the child reaches twenty-four years of age, provided the child was a dependent (under Guideline 4 above) at the time of death or disability, and

b. his/her dependent spouse (as defined in Guideline 3 above) is eligible for tuition benefits for ten years after the death or disability, unless the dependent spouse enters upon a new marriage or domestic partnership, at which time the benefits will terminate.

However, for faculty and staff who began their employment with Furman on or before September 1, 2011, only five years of continuous service are required under this guideline, and the eligibility of a dependent spouse is not limited in duration or terminated by a new relationship.

8. If a faculty or staff member retires after reaching the age of fifty-five and has ten years of continuous service, and if the sum of his/her age at retirement and his/her consecutive years of service at Furman is at least seventy-five, the retiree, his/her dependent children, and his/her dependent spouse may receive tuition benefits after the retirement, subject to the requirements of Guidelines 3 and 4 above. Faculty and staff who began their employment with Furman on or before September 1, 2011, are exempt from the requirement that the sum of age and years of service amount to at least seventy-five.

9.Furman Undergraduate Program (available for employee, spouse or dependent children)

a. The University provides Furman tuition benefits to eligible dependent children, spouses, and employees who are admitted through the Office of Admission for the Furman Undergraduate Program as degree-seeking students. Eligible dependent children, spouses, and employees admitted to Furman as non-degree, special or transient students may receive tuition benefits for classes taken for credit at Furman for purposes that do not lead to a degree as long as space is available and they have received permission to enroll from the instructor.

b. Eligible dependent children who are admitted to Furman in a special student classification (secondary levels from grades 7-12) as non-degree students may receive the tuition benefit for classes taken for credit on a space-available basis. Additionally, prior to registration, the admitted dependent child must receive permission from the instructor and the department chair.

c. Tuition benefits do not cover audited courses.

d. The student is responsible for payment of all fees above tuition required by the University. The Office of Financial Aid will assist applicants in completing the appropriate need-based financial aid applications for additional types of aid including South Carolina Tuition Grants. To facilitate this process, each dependent child or spouse enrolled or to be enrolled at Furman must apply for a South Carolina Tuition Grant by filing the Free Application for Student Federal Aid (FAFSA) prior to June 30. The South Carolina Tuition Grant can be applied to tuition and the SGA fee only. If the dependent child or spouse receives a South Carolina Tuition Grant, Furman will provide the tuition benefit equal to tuition plus the SGA fee minus the amount of the tuition grant award. Should the Tuition Grant be discontinued, this provision will be no longer be in effect.

e. Should the eligible dependent qualify for a merit or talent-based scholarship from Furman University, the amount of the tuition benefit from Furman will be reduced by the amount of that scholarship. Additionally, should the eligible dependent receive a scholarship/grant that is designated for tuition from an entity other than Furman University, the amount of the tuition benefit from Furman will be reduced by the amount of that scholarship/grant. Faculty and staff who began their employment with Furman on or before September 1, 2011, are exempt from this provision.

10. Furman Graduate Program (available for employee, spouse or dependent child)

The University provides Furman tuition benefits to eligible dependent children, spouses, and staff who are admitted through the Office of Graduate Studies as long as they are taking courses to obtain:

- initial certification,

- add-on certification,

- recertification credit, or

- a graduate degree.

The application fee and graduation fee must be paid by the student.

11. Associate Colleges of the South (ACS) and Tuition Exchange, Inc. Programs (available for eligible dependent children only).

a. The Associated Colleges of the South (ACS) program provides tuition benefits as available to member institutions. Participating institutions are listed on the ACS website www.colleges.org.

b. The Tuition Exchange, Inc. program provides tuition benefits to a number of colleges, as available. The list is updated annually and should be reviewed annually by the student/parent for the status of schools and restrictions/limitations. The list can be found on the Tuition Exchange, Inc. website www.tuitionexchange.org.

c. Eligibility in the exchange programs requires that the dependent child meet the admission requirements and be pursuing his/her first undergraduate degree full-time during the regular school year (not summer school). Once accepted, the dependent child must make satisfactory academic progress to retain the grant. The tuition benefits are not guaranteed due to possible restrictions or limitations that may be applied by a participating school.

d. Faculty or staff members must obtain ACS or Tuition Exchange, Inc., forms from the Office of Financial Aid and, where required, must apply for need-based financial aid at the college or university where their dependents intend to pursue degrees.

e. Once admitted, students are eligible to continue in the ACS or Tuition Exchange, Inc., program until they complete eight semesters or the equivalent, or until they fulfill the requirements for their first undergraduate degree, whichever occurs first. Continuation of tuition benefits in these programs is not guaranteed due to possible restrictions or limitations that may be applied by participating schools.

12. Tuition Benefits to Attend Other Schools (dependent children only)

a. Dependent children who choose to attend an accredited undergraduate institution other than Furman or the schools in the ACS or Tuition Exchange programs are eligible for Furman University tuition assistance as long as they are full-time students pursuing their first associate or bachelor’s degree. Contact Human Resources for the assistance amount.

b. The purpose of the program is to provide financial assistance towards the dependent's receipt of an undergraduate degree at a two-year or four-year accredited college or university. No provisions are made for dependent children to do work beyond a single four-year undergraduate degree.

c. The tuition grant will pay tuition only up to the maximum amount of the award per academic year. The maximum award amount will cover study for eight semesters or the equivalent, or until the dependent fulfills the requirements for his/her first bachelor’s degree, whichever occurs first.

d. To obtain a tuition award, the employee must complete the top portion of the Furman University Tuition Grants Program form each year for four-year colleges or each term for two-year colleges and return it to Human Resources. Upon verification by the institution regarding the eligible tuition amount, payments for tuition will then be made directly to the college or university.

e. If the dependent child chooses to go to a private college in South Carolina, he or she must apply for a South Carolina Tuition Grant with the assistance of the Office of Financial Aid. The South Carolina Tuition Grant would provide funds in addition to the award given by Furman.

f. Tuition awards can be used for either full-time or part-time summer school attendance. Awards for partial year attendance will be made on a pro-rated basis.

13. Job-Related Tuition Reimbursement Program (staff only)

a. The Job-Related Tuition Reimbursement Program is available to full-time staff who attend accredited colleges and universities other than Furman University. The program provides partial reimbursement for courses that improve employees' ability to contribute to the University in their current positions or enhance their chances for advancement to another position within the University.

b. Eligible courses include (1) job-related courses which apply to career opportunities available at the University, (2) courses that lead to an associate, undergraduate or graduate degree, provided the degree is related to opportunities within the University, and (3) "long-term" courses to obtain occupational certifications that relate to job opportunities at the University.

c. Furman University will reimburse a limited amount toward tuition fees upon satisfactory completion of the course with at least a "C" grade. Contact Human Resources for this amount.

d. Prior to enrollment, the staff member must complete the request for course approval section of the Job-Related Tuition Reimbursement form and submit the completed form to the department manager and Human Resources. Only pre-approved courses will be eligible for reimbursement. Once approved, the employee must register and pay for the course in advance, complete the course and retain the receipt and the grade record. The class should be scheduled during non-working hours.

e. To receive reimbursement, an employee must submit the reimbursement section of the Job-Related Tuition Reimbursement form and must send a copy of the receipt and the grade record to Human Resources for processing. A check will be forwarded within two weeks from the date the form is received by Human Resources.

...........................

265.1 Guest Housing Facilities

Created by: Pat Teague on 02/06/1999
Category: 2 - Student Life; 60 - Food/Housing
 
Originator: Vice President for Student Services
Current File: 265.1
Adoption Date: 10/26/1998
Reviewed for Currency: 05/19/2000
 
Replaces File: 265.1
Date of Origin: 02/05/1992
 
Classification:
 
In Archive? 0

265.1 Guest Housing Facilities

 

A. Background

When the resident student population is such that space is available, housing is provided for university guests. Although the facilities are used primarily for guest speakers and participants in university-sponsored programs, they are also available for personal use when reserved by employees or students.

 

B. Policy

The Director of University Housing is responsible for maintaining and scheduling the use of guest housing facilities. At the beginning of each academic year, the director will communicate in writing to all faculty/staff members, letting them know which, if any, guest facilities are available for the academic year.

 

C. Guidelines

1. Guest housing will be reserved by the secretary in University Housing on a first come, first serve basis. With the exception explained in Guideline 2 below, the secretary will not cancel a reservation to substitute another that someone deems more important.

2. A guest housing reservation for personal use can be canceled for one related to a university-sponsored program. However, one week's notice will be given to the person who originally scheduled the facility.

3. A guest housing fee schedule is available in the University Housing Office. The fee includes all linens and basic kitchen utensils. If a guest stays more than five nights, linens will be changed and the facility will be cleaned on the afternoon after the fifth night. If payment is being made from a university budget, an account number must be given when the reservation is made. Otherwise, full payment must be made when a key is issued.

4. A guest housing facility will not be reserved for more than 21 nights of uninterrupted stay.

5. Unless alternate arrangements are requested and can be accommodated, guest housing check-in is 2:00 P.M. or later. Guests must check out by 10:00 A.M. Failure to vacate the facility by 10:00 A.M. will result in an additional night's charge.

6. At check-out, the facility key should be returned to the University Housing Office. If check-out occurs on a day that the Housing Office is closed, the key should be left at the Public Safety Office which is located behind McAlister Auditorium. When a key is not returned by 5:00 P.M. on check-out day, $25 will be added to the overall cost.

7. The possession or use of alcoholic beverages is prohibited on Furman's campus. This policy applies in guest housing facilities.

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266.1 Dining Hall Food Service

Created by: Stephanie Ferguson on 10/04/2006
Category: 2 - Student Life; 60 - Food/Housing
 
Originator: Director of Administrative Services
Current File: 266.1
Adoption Date: 05/14/1998
Reviewed for Currency: 09/15/2006
 
Replaces File: 266.1
Date of Origin: 03/11/1975
 
Classification:
 
In Archive? 0

266.1 Dining Hall Food Service

 

A. Background

Furman University Dining Services provides food service on campus for students, faculty, staff, and guests at five locations: Charles E. Daniel Dining Hall, the Pala Den Food Court (located in the University Center), and the Faculty and Staff Dining Room (located in Daniel Dining Hall), Einstein Brothers Bagels (lobby of Daniel Dining Hall) and the Tower Cafe (adjacent to the Bookstore).

 

B. Policy

Students who live in university residence halls and all freshmen are required to participate in meal plans offered by Dining Services.

 

C. Guidelines

1. The following plans are available for 12-week terms (pro-rated plans are offered for 8-week terms):

Meal Plan

PalaPoints Per Term

Availability

unlimited

125

All students/first year required

150 meals/term

150

Second-, Third-, and Fourth-Year Students, and Commuting Students

125 meals/term

140

Second-, Third-, and Fourth-Year Students, and Commuting Students

75 meals/term

125

Juniors, Seniors, and Commuters Third- and Fourth-Year Students, and Commuting Students

60 meals/term

200

Fourth Year Students

2. PalaPoints is a declining balance program that allows students both choice and flexibility in their dining options. PalaPoints may be used as cash in any dining services location, and credits are stored on the PalaCard student ID card so they are safe and convenient.

3. New students will be assigned the unlimited plan.

4. Meal plans begin on registration day and end the last day of finals. See Academic Calendar for the dates of the last meal and first meal served over the holidays.

5. Commuting students may subscribe to any meal plan offered but are not required to purchase a plan.

6. To use a meal plan in Daniel Dining Hall, or PalaPoints in any food service location, the student must present his/her PalaCard. No passes are provided, and students may not enter the facility without their card.

7. Missed meals may not be made up. If a student has an extraordinary situation that requires him/her to miss meals regularly during the term, he/she should consult with the Food Service Director to discuss options.

8. Meal plans and ID cards are non-transferable. Holders may not pass, loan, or sell their meal plan or ID cards to anyone for any reason. Transfer of meal cards may result in disciplinary action as set forth in the Helmsman.

9. Food service locations at Furman University will follow the university schedule for holidays. Notices will be posted in advance when regular hours of operation are modified or when the facility will be closed.

Hours of Operation

Daniel Dining Hall

Monday-Friday (Continuous Service)

Breakfast

                7:00 A.M. - 10:15 A.M.

Continental Breakfast

 10:16 A.M. - 11:00 A.M.

Lunch

11:00 A.M. -  2:15 P.M.

Late Lunch

2:16 P.M. - 4:59 P.M.

Dinner

5:00 P.M. - 8:00 P.M.

Friday Dinner

5:00 P.M. - 6:30 P.M.

Saturday-Sunday

Brunch

10:30 A.M. - 2:00 P.M.

Saturday Dinner

5:00 P.M. – 6:30 P.M.

Sunday Dinner

5:00 P.M. - 7:30 P.M.

10. The Pala Den Food Court is located in the University Center and accepts PalaPoints, PalaCard, or cash.

Hours of Operation

Monday-Thursday

 10:30 A.M. - 11:00 P.M.

Friday

             10:30 A.M. - 8:00 P.M.

Saturday

 12:00 Noon - 10:00 P.M.

Sunday

3:00 P.M. - 9:00 P.M.

11. Tower Cafe is located in the University Center and accepts PalaPoints, PalaCard, or cash.

Hours of Operation

Monday-Thursday

 7:30 A.M. – 11:00 P.M

Friday

7:30 A.M. – 5:00 P.M.

Saturday

closed

Sunday

3:00 P.M. - 9:00 P.M.

12. Einstein Brothers Bagels is located in the lobby of the Daniel Dining Hall and accepts PalaPoints, PalaCard, or cash.

Hours of Operation

Monday-Friday

7:00 A.M. – 2:30 P.M

Sunday-Thursday

 7:30 P.M. – 2:00 A.M.

Saturday-Sunday

3:00 P.M. - 8:00 P.M.

13. The Faculty and Staff Dining Room is open Monday-Friday, 11:00 A.M. to 2:00 P.M. Customers may pay cash or purchase meal tickets from the Dining Services Office. The Faculty and Staff Dining Room features all you care to eat or a la carte options.

...........................

267.3 Dining Hall Catered Student Picnic

Created by: Stephanie Ferguson on 09/15/2006
Category: 2 - Student Life; 60 - Food/Housing
 
Originator: Director of Administrative Services
Current File: 267.3
Adoption Date: 05/14/1998
Reviewed for Currency: 09/15/2006
 
Replaces File: 267.3
Date of Origin: 04/06/1978
 
Classification:
 
In Archive? 0

267.3 Dining Hall Catered Student Picnic

 

A. Background

Student group picnics are a long-standing tradition dating back to the Women’s College. The number of participants was small then with eligibility limited to recognized student organizations. Chartered organizations were permitted two picnics each academic year, one in the Fall and one in the Spring. If the participant was a boarding student, the picnic was a replacement meal for the regular dining hall meal. Picnics were a welcome break from the dining hall since students seldom left campus. With the increased number of students and organizations on campus, a more defined policy is now necessary.

 

B. Policy

Student organizations requesting picnics as replacement meals are subject to the conditions set forth in the guidelines below. Student groups who wish to pay for a catered event may do so by contacting Catering Services.

 

C. Guidelines

1. Recognized student organizations that have been in existence for twelve months or more are eligible for one picnic and one Study Day breakfast per term as replacement meals for group members on a meal plan

2. Transitory student groups such as individual academic classes and intramural teams are not considered eligible for picnic and breakfast meals as replacement meals.

3. Requests for picnic or Study Day breakfast must be submitted to Catering Services at least five business days (Monday-Friday) prior to the event date. A request form is available from Catering Services. Student ID numbers for participating members must also be provided with the request form.

4. Students participating in picnic or Study Day breakfast who are not on a meal plan will be charged for their meal.

5. Menus are available from Catering Services for these picnics and breakfasts.

...........................

267.8 Student Housing

Created by: Dana Trebing on 02/10/2003
Category: 2 - Student Life; 60 - Food/Housing
 
Originator: Vice President for Student Services
Current File: 267.8
Adoption Date: 05/15/1998
Reviewed for Currency: 11/13/2002
 
Replaces File: 267.8
Date of Origin: 02/11/1974
 
Classification:
 
In Archive? 0

267.8 Student Housing

 

A. Background

Traditionally, Furman University has required full-time, single, undergraduate students, except those living at home or with immediate relatives, to reside on campus. In recent years the policy was modified to allow any juniors or seniors to live off campus. However, in the fall of 1996 Furman wanted to return to a more residential liberal arts institution and therefore wanted to house more students (80% rather than 58%) on campus. This return to traditional thinking was implemented not only to be more competitive with peer institutions but to provide a better quality of life for our students. The policy that students live on campus for three years, unless married or living at home with parents or legal guardians, began with the freshman class that entered in the fall of 1996. More recently, Furman has taken steps to restore the residential nature of its campus through the addition of more apartment spaces. These spaces were added in conjunction with the re-establishment of a four-year residency requirement. This was implemented with the freshman class that entered in the fall of 2001. This will increase Furman's percentage of students living on campus to approximately 95%.

 

B. Policy

The Director of University Housing, in collaboration with the Vice President for Enrollment and the Director of Admissions, will be set aside an adequate number of spaces to house all freshmen who are accepted as resident students. The number of spaces and the proximity of those spaces will be such that all freshmen reside in the same areas. The number of freshmen accepted as resident students will not be in such excess that an adequate number of spaces cannot be held by sophomores and juniors who must also reside on campus. Beginning with the freshman class entering in the fall of 2001, all students will be required to live on campus for four years. Prior to 2004, students classified as seniors are not required to live in residence halls but may do so if space is available and deposits are paid by the requested deadline.

 

C. Guidelines

1. Since campus housing facilities are limited, the Director of University Housing will protect enough spaces so that freshmen can be housed together.

2. Upperclass students who live in residence halls and who wish to continue to do so must submit a room reservation and damage deposit for the following fall term by a date set and publicized by the Director of University Housing. Seniors who submit a room reservation and damage deposit become eligible for, but are not guaranteed, campus housing. Seniors who submit the deposit, participate in room sign-up, but are not offered campus housing, will be refunded their deposit.

3. The Director of University Housing will maintain a carefully documented list of students in a waiting category for residence hall space. As space becomes available, students waiting will be given an option so long as guideline #1 has priority.

4. Specific guidelines for control of a waiting list are the responsibility of the Director of University Housing.

5. The above guidelines will apply as long as demand for space exceeds space available.

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273.5 Student Health Services

Created by: Stephanie Ferguson on 02/06/1999
Category: 2 - Student Life; 70 - Health Services
 
Originator: Vice President for Student Services
Current File: 273.5
Adoption Date: 10/21/2014
Reviewed for Currency: 10/21/2014
 
Replaces File: 273.5
Date of Origin: 10/17/1974
 
Classification: Faculty
 
In Archive? 0

273.5 Student Health Services

 

A. Background

 

Furman University affirms its commitment to student health.  All undergraduate day students are eligible to receive health services.

 

B. Policy

The Student Health Services Staff will respond to health needs of any undergraduate student who reports to the Earle Infirmary during clinic hours as defined on the Health Services website. Student Health Services staff generally do not respond to on-campus emergencies. 

 

C. Guidelines

1. University Police officers serve as the first responders to health emergencies. In rare cases, a Student Health Services staff member may respond for an on-site assessment. The Director of Student Health Services is also available to Student Life staff members on call for consultation.

2. Students who have reported health emergencies to University Police are generally assessed on the scene. Students requiring medical care are transported to Student Health Services by University Police or by EMS to a hospital, as appropriate.

3. Physicians work are available in Student Health Services Monday-Friday.

4. The Director of Student Health Services is available for consultation for Student Life staff members on call during the fall semester, spring semester, May Experience, and summer sessions.

5. All medication dispensed to students in Student Health Services is covered by the operating budget. Any medication not stocked in Student Health Services must be purchased by a student at a pharmacy off campus.

6. Student Health Services will not be responsible to any degree, financial or otherwise, for treatment rendered by health care professionals not employed by the university. Appropriate referrals will be made by Student Health Services staff and health care professionals.

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273.7 Acquired Immune Deficiency Syndrome (AIDS)

Created by: Dana Trebing on 02/24/2005
Category: 2 - Student Life; 70 - Health Services
 
Originator: President
Current File: 273.7
Adoption Date: 02/24/2005
Reviewed for Currency: 02/24/2005
 
Replaces File: 273.7
Date of Origin: 05/25/1988
 
Classification:
 
In Archive? 0

273.7 Acquired Immune Deficiency Syndrome (AIDS)

 

A. Background

Furman University is concerned about the health of all members of the university community and therefore recognizes the serious threat posed by Acquired Immune Deficiency Syndrome (AIDS). Furman University has established guidelines for a program of prevention through general education and precautionary measures required in a university setting in the event that a student or employee is diagnosed as having a positive Human Immunodeficiency Virus (HIV) infection, HIV disease, or AIDS. The following guidelines have been developed by the AIDS Task Force to provide guidance for the entire university. The information has been reviewed by prevention organizations, including the U.S. Center for Disease Control, the U.S. Public Health Service, the South Carolina State Health Department, the American College Health Association, and the American Social Health Association.

 

B. Policy

Furman University has a commitment to provide continuing education efforts to inform the campus of the nature of HIV disease to include prevention, testing, transmission, treatment, and support resources. The university is also committed to maintaining nondiscriminatory treatment of all persons and strict confidentiality of medical records and documentation.

 

C. Guidelines

1.Faculty and Staff

Persons infected with AIDS or HIV infection will not be excluded from employment or restricted in their access to university facilities or services unless a medically based judgment by the primary care physician establishes that exclusion or restriction is necessary to the welfare of the infected person or others.

University faculty and staff who have a positive HIV test (including HIV disease), whether they are symptomatic or not, will be allowed regular access to their work areas and campus facilities in an unrestricted manner as long as they are physically able to perform their duties, unless a medically based judgment by the primary care physician establishes that a restriction is necessary to the welfare of the infected person or others.

The university will not advise colleagues or co-workers of the presence in any work area or elsewhere of other faculty or staff who have HIV disease. However, any person exposed to blood/body fluids has the right to request HIV testing of the exposure source. Department of Health and Environment Control defines by law the level of that risk.

The university will comply with all federal and state law requirements that could apply to HIV- and AIDS-infected employees, which include, but is not limited to: Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), and Workers' Compensation. All medical information and physician statements that are required to determine eligibility is kept in a confidential file separate from the employee's personnel file. No information will be provided to faculty or administrators without the expressed written permission of the patient in each case. Oversight of these functions is the responsibility of the Director of Human Resources.

The university will educate new employees who may have occupational exposure to blood/body fluid pathogens upon initial employment and continue to provide a program of information and recommendation throughout the employee's employment at the university. Supervision of this function is the responsibility of the Environmental Health and Safety Office until a health educator assumes that responsibility.

In the event of public inquiry concerning HIV disease on campus, the Vice President for Marketing and Public Relations will serve as the official spokesperson for the university and will prepare an appropriate response in consultation with the Director of Human Resources. All external inquiries will be directed Marketing and Public Relations.

2. Students

Persons infected with AIDS or HIV infection will not be excluded from employment or restricted in their access to university facilities or services unless a medically based judgment by the primary care physician establishes that exclusion or restriction is necessary to the welfare of the infected person or others.

University students who have a positive HIV antibody test (including HIV disease), whether they are symptomatic or not, will be allowed regular classroom attendance in an unrestricted manner as long as they are physically able to attend class, unless a medically based judgment by the primary care physician in consultation with the Director of Health Services establishes that a restriction is necessary to the welfare of the infected person or others. However, any person exposed to blood/body fluids has the right to request HIV testing of the exposure source. Department of Health and Environment Control defines by law the level of that risk.

Guidelines addressing the handling of confidential medical information concerning students with HIV disease will follow the general standards included in the American College Health Association's Recommended Standards and Practices for a College Health Program, which state that no information concerning complaints or diagnosis be provided to faculty, administrators, or even parents or other students, without expressed written permission of the patient in each case. This position with respect to health records is supported by Amendment to theFamily Education Rights and Privacy Act of 1974.

Confidential medical information is protected by statutes. The university health service will observe public health reporting requirements of HIV disease in compliance of federal regulations.

The university health service will provide HIV testing on campus or will provide, upon request, information on off-campus testing sites. Students will be advised to choose a site that provides confidential or anonymous testing, confirmation of positive results, and pre- and post-test counseling.

The university health service may recommend that students with HIV disease be assigned private rooms only if their comprised immune system is in danger of being weakened further by living in close quarters with those having a contagious disease.

The Director of Health Services will be the designated HIV consultant. This consultant is intended to be supportive of persons with HIV disease in dealing with problems that they face. This designee should be publicly known within the university to offer easy and confidential accessibility to persons with HIV disease and to others who seek information and counsel regarding themselves or their relationships with such persons.

The university will begin to educate new students upon arrival and continue to provide a program of information and recommendation throughout the student's time at the university. Supervision of this function will remain the responsibility of the Vice President for Student Services until a health educator assumes that responsibility.

In the event of public inquiry concerning HIV disease on campus, the Vice President for Marketing and Public Relations will serve as the official spokesperson for the university and will prepare an appropriate response in consultation with the Director of Health Services. All external inquiries will be directed to Marketing and Public Relations.

...........................

280.1 Use of the Herman W. Lay Physical Activities Center

Created by: Stephanie Ferguson on 04/04/2007
Category: 2 - Student Life; 80 - Recreation/Social
 
Originator: Academic Administration
Current File: 280.1
Adoption Date: 08/01/2001
Reviewed for Currency: 05/27/2007
 
Replaces File: 280.1
Date of Origin: 07/17/1984
 
Classification: Faculty
 
In Archive? 0

280.1 Use of the Herman W. Lay Physical Activities Center

 

A. Background

The Herman W. Lay Physical Activities Center (PAC) is Furman's primary facility for student, faculty, and staff recreational activity. Because of frequent requests for the use of the facility by university departments and organizations and community groups, it is necessary to have policies governing its control, supervision, and utilization.

 

B. Policy

The Herman W. Lay Physical Activities Center is primarily used to house the Health and Exercise Science Department, the Furman Fitness Center, Recreational Sports, and the Bryan Center for Military Science. The first priority for its use is for university-sponsored functions. Some of its facilities are made available to non-university groups and individuals under certain conditions.

 

C. Guidelines

1. The PAC Administrative Assistant, who reports to the Chair of the Health and Exercise Science Department, maintains an office in the building, authorizes key issue, approves use of facilities for on-campus and off-campus groups, schedules activities, maintains a daily schedule of approved functions, and issues custodial and maintenance requests.

2. Use of the facilities including the pool and Fitness Center, is available to students, faculty, and staff who display a valid Furman University ID card. Spouses and legal dependents of faculty and staff may obtain user cards for facility use from the Health and Exercise Science Department University Business Office. Children must be at least 13 years of age and not over 24 years of age and considered legal dependents according to IRS regulations in order to receive a user card. Children under 13 must be accompanied by a parent and are not issued user cards. Children under 13 years of age are not permitted to use the Furman Fitness Center. A limited number of PAC memberships are available for a fee. Members are issued a user card to be presented upon entering the building.

3. Students, faculty, and staff with a valid Furman ID or PAC user card may bring a total of five (5) guests to the PAC from July 1 to June 30 at no charge.

a. After exceeding five (5) guest visits (5 guest visits may be 1 person who visits 5 times or 5 people visiting 1 time each), the ID holder must pay a daily user's fee of $5.00 per visit for any guest.

b. Fitness Center members may bring a guest to use the PAC facilities for a five-dollar ($5.00) daily user's fee.

c. No individual may be a guest for more than five (5) visits per year.

d. Dependent children are not allowed to bring guests.

e. Student, faculty, staff, or Fitness Center members who bring a guest must accompany that guest while using the Lay Physical Activities Center facilities.

f. All guests must be registered at entry and read and sign an informed consent waiver.

g. A record will be kept of all guests.

4. Any reservations to use an area of the center must be scheduled through R25.

5. The Bryan Center for Military Science houses the Department of Military Science and the Department of Health and Exercise Science Health Education Laboratory. Use of the Health Education Laboratory will be scheduled through the PAC Administrative Assistant. The Department of Health and Exercise Science will have first priority for reservation of the Health Education Laboratory. The laboratory will not normally be reserved for outside groups unless approved by the Chair of the Department of Health and Exercise Science. The laboratory should be scheduled through the PAC Building Coordinator using established guidelines (see item 5). Use of all other Bryan Center facilities (classroom, conference room, offices) will be scheduled through the Chair of the Military Science Department. All other areas of the PAC to be used by the Department of Military Science must be scheduled according to the guidelines provided in this policy (items 4 and 5).

6. No reservations for space will be made for athletic teams which would violate an NCAA rule for official organized practice dates.

7. The budget unit head of the department scheduling the facility for on-campus users or the person requesting use of the space for off-campus users assumes responsibility for accidents. This also means filing Accidental Injury Reports with Public Safety.

8. A fee will be charged for any use of the center during a time when the center is normally closed. Requests for access outside normal operating hours should again be made through the R25 scheduling system.

9. All users of the facility will be expected to preserve the building in good order and condition. It is also expected that parking and traffic regulations be followed.

10. No key to any area of the facility may be issued without authorization of the PAC Administrative Assistant.

11. No smoking or tobacco products of any kind may be used in the facility.

12. Camps and other groups using the pool will be charged a fee for lifeguards. The rate is based on one (1) guard per twenty-five (25) swimmers. A general usage fee is also charged for all summer groups.

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280.4 Use of Recreational Sports Fields

Created by: Stephanie Ferguson on 02/06/1999
Category: 2 - Student Life; 80 - Recreation/Social
 
Originator: Vice President for Student Services
Current File: 280.4
Adoption Date: 12/01/1998
Reviewed for Currency: 04/06/2006
 
Replaces File: 280.4
Date of Origin: 11/05/1984
 
Classification:
 
In Archive? 0

280.4 Use of Recreational Sports Fields

 

A. Background

The recreational sports fields are five fields located on four campus areas that are used for intramural and club sports competition. The areas include: (1) the VIP parking field behind Paladin Stadium, (2) the rugby field between the football stadium and the Cherrydale Alumni House, (3) the field parallel to Blackwell Residence Hall, and (4) the two fields across the street from the North Village Complex. Because of frequent requests by on-campus and off-campus groups for use of these fields, it is necessary to have policies governing their control, supervision, and utilization.

 

B. Policy

The recreational sports fields are used for intramural activities and club sports competition. These fields are made available to other groups and agencies under certain conditions.

 

C. Guidelines

1. Supervisory control of the recreational sports fields is the responsibility of the Director of Recreational Sports, who maintains an office in the Herman W. Lay Physical Activities Center.

2. Any reservations for fields must be submitted in writing to the director on a form supplied by the director.

3. Priorities in scheduling are as follows: (1) intramural and club sports, (2) approved Furman groups, and (3) approved non-University groups.

4. The budget unit head of the department sponsoring the on-campus group using the field assumes responsibility for any accidents. This includes filing Accidental Injury Reports with Public Safety. For off-campus groups, the individual requesting the use of the field assumes these responsibilities.

5. Line marking of any type will not be allowed without approval of the Director of Recreational Sports.

6. Unauthorized motor vehicles will not be allowed on any field. Unloading and loading must be on the service roads leading to the field.

7. Following the activity, any litter must be placed in containers and the area left in the condition in which it was found.

8. Possession or consumption of alcoholic beverages and/or controlled substances is not permitted on campus, and visitors violating these regulations will be asked to leave the campus and be subject to legal action.

9. The Recreational Sports Field Use Authorization form must be in the possession of the user at all times in case Public Safety checks for authorization of field use. If the form is not available, Public Safety may ask that the premises be vacated.

10. The Department of Athletics should contact the Director of Recreational Sports at least three months in advance when parking on the recreational sports fields is needed for activities in Paladin Stadium. This does not include home football games.

11. When scheduling a Timmons Arena event that may require overflow parking, the Executive Director of Conferences and Event Services should consult the Director of Recreational Sports to insure that no club sports activities on the rugby field are scheduled at the same time as the planned event.

...........................

291.1 Approval of Students for Campus Jobs

Created by: Pat Teague on 02/06/1999
Category: 2 - Student Life; 90 - Miscellaneous
 
Originator: Vice President for Enrollment
Current File: 291.1
Adoption Date: 02/02/2009
Reviewed for Currency: 02/02/2009
 
Replaces File: 291.1
Date of Origin: 07/30/1974
 
Classification: Faculty
 
In Archive? 0

291.1 Approval of Students for Campus Jobs

 

A. Background

The Federal Work-Study Program (FWSP) is a plan by which federal funds can be used to meet 75 percent of wages paid to eligible students (students with financial need) with the university paying the remaining 25 percent. Because Furman must reimburse the federal government the amount of wages in excess of financial need paid to students under the FWSP, and since FWSP students always receive first priority for on-campus jobs, all student employment must be approved by the Student Employment Office.

 

B. Policy

Federal Work-Study students always receive first priority for on-campus employment. All students seeking campus jobs must be approvedd by the Director of Student Employment.

 

C. Guidelines

1. A copy of the list of all anticipated job openings for students should be sent to the Student Employment Office prior to the beginning of each term.

2. No student is to be hired without first clearing the appointment through the Student Employment Office.

3. The Director of Student Employment has the authority to require that all departments and offices give preference in hiring to qualified FWSP-eligible students.

4. Academic departments should confer with the Director of Student Employment Office in the identification of prospective students for department jobs.

5. Faculty members needing student assistants should address their requests to the Student Employment Office.

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292.5 International Students and Exchange Visitors

Created by: Stephanie Ferguson on 01/24/2006
Category: 2 - Student Life; 90 - Miscellaneous
 
Originator: Vice President for Student Services
Current File: 292.5
Adoption Date: 11/01/2011
Reviewed for Currency: 11/01/2011
 
Replaces File: 292.5
Date of Origin: 08/28/1974
 
Classification:
 
In Archive? 0

292.5 International Students and Exchange Visitors

 

A. Background

Furman University has long recognized its responsibility to provide the opportunity for international students and scholars to engage in the academic life of the University.

 

B. Policy

The Office of Admission and the Office for Study Away and International Education are responsible for identifying and attracting academically qualified international students. The Office for Study Away and International Education attempts to ease international students' and exchange visitors' adjustments to the University community and to the United States, and oversees institutional compliance with relevant United States immigration law.

 

C. Guidelines

1. The University adheres to the requirements of the Departments of State and Homeland Security concerning persons requesting and holding F-1 and J-1 visas.

2. International students and exchange visitors must provide the appropriate visa officer with evidence of sufficient financial resources to meet all relevant expenses including tuition, fees, room, board, health insurance and travel.

3. International students must demonstrate the necessary English language proficiency to engage in the regular studies at the University. Exchange visitors must demonstrate to the appropriate visa officer adequate English language proficiency to carry out the activities covered by their visa program.

4. International students and exchange visitors are required to provide proof of health insurance for the period covered by their visa program. Detailed health insurance policy requirements are available on the website of the Office for Study Away and International Education.

5. Office for Study Away and International Education staff issue the Certificate of Eligibility (Form I-20) for F visa students upon notification of acceptance of the student by the Admission Office. Staff issue the Certificate of Eligibility (Form DS-2019) for J visa exchange visitors upon notification by academic departments. Such requests should be made at least three months prior to the desired program start date.

6. The appropriate University department director will notify the Office for Study Away and International Education of those instances where accepted students who have received either Form I-20 or Form DS-2019 did not register on the date expected, are carrying less than a full course of study, or for any reason have terminated attendance. Appropriate action will then be taken according to regulations governin the F or J visa.

7. International students and exchange visitors must comply with additional requirements of their visa, which are outlined on the website of the Office for Study Away and International Education.

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309.1 Vice President for Finance and Administration

Created by: Stephanie Ferguson on 02/06/1999
Category: 3 - Finance and Administration; 00 - General
 
Originator: President
Current File: 309.1
Adoption Date: 10/12/1998
Reviewed for Currency: 01/24/2006
 
Replaces File: 309.1
Date of Origin: 11/12/1975
 
Classification:
 
In Archive? 0

309.1 Vice President for Finance and Administration

 

A. Background

The President's administration of the university is largely through several vice presidents, one of whom is responsible for business and financial affairs.

 

B. Policy

The Vice President for Finance and Administration has responsibility for university-wide business and financial matters. He or she is delegated the authority to perform this function within the framework of university-wide policies and procedures and specific authority set by the Board of Trustees and its committees.

 

C. Guidelines

1. The Vice President for Finance and Administration is a professional position reporting to the President.

2. The responsibilities include:

a.      supervising the Director of Administrative Services, the Controller/Director of Financial Services, the Director of Facilities Services, the Director of Campus Planning and Landscape Management, the Director of Budget  and Analysis, and the Executive Director of Conference and Event Services in a manner whereby their goals and responsibilities are met;

b.      providing leadership in the financial planning for the university;

c.       developing business and financial projections of the university;

d.      developing business and financial policies for the university;

e.       providing counsel and advice to the President as requested and as needed;

f.        employing professional expertise in order to achieve a level of excellence in the areas of his or her responsibility;

g.       supporting other members of the administration in an appropriate manner;

h.       providing reports as appropriate to keep the President and Board of Trustees informed as to the operations of the Finance and Administration units and the financial position of the university; and

i.         developing income-producing projects for the university.

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311.1 Cash Receipts, Deposits, and Security

Created by: Stephanie Ferguson on 02/06/1999
Category: 3 - Finance and Administration; 10 - Accounting/Auditing/Budgeting
 
Originator: Controller/Director of Financial Services
Current File: 311.1
Adoption Date: 12/15/1998
Reviewed for Currency: 05/02/2008
 
Replaces File: 311.1
Date of Origin: 02/09/1977
 
Classification:
 
In Archive? 0

311.1 Cash Receipts, Deposits, and Security

 

A. Background

Throughout the University there are many activities which require the receipting and safekeeping of cash by individuals other than members of Financial Services staff. Although the receiving of cash is a very important function of these offices, few offices have adequate facilities for the secure storage of cash.

 

B. Policy

Receipting and depositing procedures must be developed by each department receiving monies, and the receipt of cash must be acknowledged to the individuals making payments.

 

C. Guidelines

1. If no other means of receipt acknowledgment exists, preprinted and prenumbered receipt books are available from office supply companies.

2. The term “cash” means currency, coins, and checks.

3. Checks should be restrictively endorsed immediately.

4. All monies should be kept in a secure environment (e.g. in a safe or locked cabinet) until deposited.

5. All receipts should be deposited with the University Cashier intact daily to assure prompt deposit to the bank and to avoid exposure to theft. The Cashier is located in the Student Business Center.

6. Each deposit should be accompanied by a completed Cash Transmittal Form (found in the Employee’s Forms folder on the e-mail desktop). Cash deposits should be credited to a revenue account in Furman’s general ledger. Revenue object codes begin 4xxxx.

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312.2 Expenditure Budget Control

Created by: Stephanie Ferguson on 02/06/1999
Category: 3 - Finance and Administration; 10 - Accounting/Auditing/Budgeting
 
Originator: President
Current File: 312.2
Adoption Date: 12/15/1998
Reviewed for Currency: 01/24/2006
 
Replaces File: 312.2
Date of Origin: